Town Code 4-4-1

Section 4-4-1 General Authority To Expend Funds
A. Council approval of the annual budget shall be construed to include authority for the making of
Town expenditures as set forth in said budget.
B. This Article shall apply to all purchases of the Town, including but not limited to petty cash
purchases, purchases billed through a vendor, purchases made with Town credit cards, and
purchases made with vendor credit cards.
C. All expenditures shall be charged to the appropriate Department budget and shall not cause that
budget to be exceeded. It is the responsibility of the Department Director to verify that the
expenditure does not exceed the available budgeted funds. The Department Director shall sign
the invoice when received to confirm that the goods have been received or that the services
have been satisfactorily completed and that the invoice is accurate.
D. To prevent unforeseen events causing a line item within the approved annual budget from
exceeding the budget, transfers between line items other than contingencies shall only be made
within the same fund as set forth below:
1. A transfer from a capital item line (9#### accounts) requires Town Council approval prior
to incurring the expense.
2. A transfer other than from capital item lines, within the same fund may be authorized by
the Department Director prior to incurring the expense. (Ord. 1192/12-18)
3. A transfer between funds requires approval by the Town Council prior to incurring the
expense.
E. Violation of this Article, including but not limited to the purchase of goods or services or the
attempt to enter into contracts in violation of this Article, may result in disciplinary action.
(Ord. 1045/6-09) (Ord. 944/5-05)
HISTORY
Amended by Ord. 944 on 5/2/2005
Amended by Ord. 1045 on 6/15/2009
Amended by Ord. 1192 on 12/17/2018