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Parks and Trails Advisory Committee (PTAC) Charter The Town of Wickenburg desires the Parks and Trails Advisory Committee (PTAC) members who have a background or interest in parks, trails, and tree projects. The town establishes the scope of the PTAC committee to include: A. Guide development of a long-range Parks Master Plan, including park design, amenities, and future land needs B. Lead Tree City USA initiatives, including tree planting programs and canopy preservation C. Plan and prioritize multi-use path and trail expansions, including connectivity between parks, neighborhoods, and key destinations D. Evaluate trail design, safety, accessibility, and signage standards for all users E. Coordinate with transportation, tourism, and community groups to integrate parks, trails, and tree initiatives into broader town goals F. Serve as a liaison to the community by passing on resident recommendations and opinions to the staff liaison. The Parks and Trails Advisory Committee (PTAC) is established with the following general rules from Town Code Chapter 3: A. The PTAC shall consist of seven (7) resident members and two (2) alternate members. There will also be a Council liaison and staff liaison, Cason Chambers. B. People interested in serving on the PTAC shall complete an application. The appointment to the PTAC shall be for a period of two (2) years, with two (2) additional years possible with reapplication. If you are no longer able or willing to serve, please contact your staff liaison. C. Meetings are every other month on the second Wednesday at 4:00 PM, usually in February, April, June, August, October, and December. Missing three (3) consecutive meetings may result in your removal. D. All members must maintain Wickenburg residency in order to remain on the committee. E. The committee shall elect a Chairperson and Vice Chairperson from among its members during their first meeting of each new year who will serve for a one (1) year term. F. Service on the committee is as a volunteer, without compensation. G. All matters coming before the committee involving the expenditure of money or the making of agreements or contracts shall be referred to the Council through the staff liaison. H. Four (4) members of the committee shall constitute a quorum and the affirmative vote of four (4) members shall be required for passage of any matter before the committee. Each member of the committee shall have one (1) vote. Parks and Trails Advisory Committee (PTAC) Charter Page 2 of 2 The Town of Wickenburg sets the following standards of conduct for all members of the Parks and Trails Advisory Committee (PTAC): A. Review the Committee Manual, Code of Ethics for Public Officials, and Oath of Office prior to the first PTAC meeting B. Recognize and accept the advisory role you play in helping the town make thoughtful policy decisions with final decisions being with the Town Council C. Cooperate with each other and town staff in the conduct of town business D. Committee actions are enhanced by processes that encourage public involvement and community engagement E. Demonstrate respect for all and act with integrity F. Be transparent G. Respect traditions and the history of the town but not be bound by them H. Be respectful of everyone’s time and inform the staff liaison if you cannot attend a meeting I. Review the meeting packet prior to the meeting, with the expectation that the packet will be available online a week prior to the meeting J. Be attentive during the meetings and silence cell phones, no passing of notes or texting during the meeting K. No personal attacks directed at each other, the public, or town staff members during public meetings, in the media (social media, letters to editor, etc.), or any other place or time L. Remember that correspondence should be treated as potentially “public” communication and subject to public records law, including emails, notes, and voicemail messages M. Remember that committee members, the public, and staff are composed of individuals with a wide variety of backgrounds, personalities, values, opinions, and goals, so you may have to “agree to disagree” but the ultimate goal of committee decisions should be what it best for the Town of Wickenburg residents N. Strive to consider input, research, and information provided by the public, town staff, and its consultants in the formulation of recommendations O. Declare a conflict of interest if there is any financial benefit for yourself or a family member and then refrain from any involvement in the decision P. Any meeting with someone who will be presenting to the committee, should be reported to the staff liaison and no agreements should be reached with an outside entity on behalf of the town Q. Members may endorse candidates for elected offices, but it is unlawful to mention endorsements during committee meetings or to use town resources in any way to affect the outcome of an election R. No member shall represent a person, organization, business, or self for compensation before the committee in which they are a member S. All phone or email correspondence should be with the staff liaison primarily; at no time may a member communicate about an agenda item with more than two other members in total T. Do not disclose or use confidential, privileged, or protected information from PTAC The Town of Wickenburg and town staff are authorized to take such other actions as are necessary to support this committee.