Community Programming Minutes 01/07/26
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MINUTES COMMUNITY PROGRAMMING COMMITTEE REGULAR MEETING Wednesday, January 7, 2026 - 4:00 P.M. 155 N. TEGNER STREET WICKENBURG, ARIZONA 85390 A. CALL TO ORDER – Vice Chair Monesmith called the meeting to order at 4:05 PM B. ROLL CALL Present: Amy Monesmith, Vice Chair April Douthett, Member Terry Eberhardt, Member Joel Fonnesbeck, Member Emily Morse, Member Leslie Sickafoose, Member Angelique Mogavero, Alternate Member Absent: Alyssa Stander, Chair Staff Present: Sarah Brown, Community Services Manager Cory Monesmith, Program Coordinator Tarah Mayerhofer, Human Resources Director Amy Brown, Town Clerk Jennifer Jubany, Executive Assistant C. CALL TO THE PUBLIC – None D. ITEMS OF BUSINESS 1. Discussion and Introduction of Each Returning Committee Member, New Members, and Staff Each member introduced themselves. 2. Consideration and Action to Select a Chairperson MOVED BY Member Morse to select Amy Monesmith as the Chairperson SECONDED BY Member Douthett VOTE: 7 - 0 (Yes – Vice Chair Monesmith, Members Douthett, Eberhardt, Fonnesbeck, Mogavero, Morse and Sickafoose) DRAFT Community Programming Committee Minutes of January 7, 2025 Page 2 of 3 3. Consideration and Action to Select a Vice Chairperson MOVED BY Member Morse to select April Douthett as the Vice Chairperson SECONDED BY Member Monesmith VOTE: 7 - 0 (Yes – Chair Monesmith, Members, Douthett, Eberhardt, Fonnesbeck, Mogavero, Morse and Sickafoose) 4. Consideration and Action to Approve the Minutes of the Meeting of November 5, 2025 MOVED BY Member Douthett to approve the minutes of November 5, 2025 SECONDED BY Member Morse VOTE: 7 - 0 (Yes – Chair Monesmith, Members, Douthett, Eberhardt, Fonnesbeck, Mogavero, Morse and Sickafoose) 5. Discussion Regarding an Informal Overview of Recently Approved Changes to Facility Rental and Athletic Field Scheduling Practices, as well as the Status of the Facility Rental Fee Schedule Community Services Manager Sarah Brown presented proposed updates to the facility rental and athletic field scheduling practices, including: • Separation of policy and administrative procedures • Revised booking priorities and timelines • “Use it or release it” scheduling practices • Clarification of classifications (Town programs, IGA’s, open enrollment youth leagues, local nonprofits, residents, non-residents) Fee Structure Discussion • Review of cost recovery-based field rentals • Cost recovery is $100/day per field • Non-resident rate currently $100/day per field; resident rate currently $75/per day per field and $50/day per field for local nonprofits • Council considering waiving fees for open enrollment youth sports under Gift Clause guidelines • Fees to return to Council for final approval on February 2 (may be reduced but not increase) Other items of discussion included • Gift Clause Considerations • Discussion included public benefit requirements and exchange of equal or greater value when fees are waived • Committee Feedback DRAFT Community Programming Committee Minutes of January 7, 2025 Page 3 of 3 Consensus of the Committee All members expressed total support for the proposed changes. Member Morse stated that the proposed rates were fair and reasonable, particularly when compared to similar facilities in the valley, noting that families currently pay significantly higher costs elsewhere, including approximately $75 per hour for field lighting. She recommended charging higher fees for non- residents and added that both public and private schools, including Wickenburg, routinely fundraise to offset these types of costs, suggesting this could be a useful approach for our local nonprofit organizations. Chair Monesmith also supported higher non-resident fees to better offset town costs. Member Fonnesbeck shared that his children attend Wickenburg Christian Academy, which fields a football team that uses the facilities, and stated that he believed the proposal was fair. Overall, the Committee agreed that the proposed fee structure strikes an appropriate balance between fairness, community benefit, nonprofit impacts, and cost recovery, and expressed interest in exploring options such as higher non- resident rates and the potential for hourly rather than daily charges. E. NEXT MEETING DATE – March 4, 2026, plus Training on February 2, 2026, at 3:00 PM F. ADJOURNMENT Chair Monesmith adjourned the meeting at 4:46 PM Amy Monesmith, Chair Attest: Jennifer Jubany, Executive Assistant DRAFT