Deckard Technologies Proposal

Town of Wickenburg — Regular Meeting (2026-04-20)

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Proposal

F O R

Town of Wickenburg, AZ

February 18, 2026

presented by

engineered by

1620 Fifth Ave • Suite 400 • San Diego, CA 92101

Executive Summary
Rentalscape Short-Term Rental ID & Monitoring Platform
Deckard Technologies utilizes data science expertise to assist local governments with managing their
compliance activity and enforcement, such as short-term rental (STR) properties. Our technology ensures that
everyone is held accountable to play by the same set of rules, follow all guidelines and ordinances, and pay their
fair share of fees and taxes. To accurately track activity within Town of Wickenburg, the Rentalscape platform
identifies the exact address of the STR listings within the Town limits, enabling accurate display of STR activity
within the Town and within community districts. Rentalscape groups listings and calculates statistics on a per-
property basis. By mapping the exact location of properties, Rentalscape avoids double-counting activity.
Knowing the exact location of STR properties enables compliance, enforcement, tax collection and complaint
management activities.

About Rentalscape
Deckard’s Dashboard management platform for STR will discover, identify, and efficiently present all STR activity
in Town of Wickenburg, using unique technical capabilities such as its proprietary future booking detection
software, automatic non-compliance recognition, industry-best address identification.
Rentalscape is the only platform that
automatically updates upcoming rentals and
bookings shortly after reservations are made.
This allows Rentalscape users to reach out to
owners and hosts who are unlawfully renting
and address any issues relating to these future
rentals long before guests arrive, thereby
eliminating disturbances, neighbor complaints
and other common issues that often arise from
illegal rentals.

D
B
A
D
E
B
C
Address
Sites Monitored
Bookings, Cost, Occupancy
Host Revenue
Average Daily Rate
A
B
C
D
E
Figure 1: Rentalscape Property Card

Rentalscape maintains a database of every
booking and stay made on all major platforms.
Our system contains information dating back
to late 2019 for every STR in Town of
Wickenburg. All data can be viewed
interactively on the Rentalscape portal with
unlimited user access and downloaded on
demand in Microsoft Excel format.
Rentalscape dashboard map view shows the
exact location of all STR activity, includes
districts as defined by the Town and displays
individual property information and aggregate
statistics on a per district basis.
Rentalscape presents detailed STR activities
including the precise address, owner
information, booking history, availability and
more. For each individual booking, the
platform provides the actual date the
reservation was made as well as the start and
end date of each booking, ensuring that the
Town is able to distinguish back-to-back
bookings. These insights are not possible to
achieve by simply viewing the listings itself.

In Summary
In every jurisdiction in which we are providing service we have increased compliance and improved tax
collection. Our process starts with producing the cleanest data possible – ensuring reporting is accurate and
compliance levels are carefully monitored. We have in-house property appraisers and STR property managers.
We also regularly consult with Town staff to ensure we are always up to date with the latest STR best practices.
Our systems come with unlimited user access and unlimited end-user training. Our customers give testimonials
regarding the ease of use of our systems and vastly superior level of customer service when compared to other
providers in the market.

Figure 2: Rentalscape Map

Proposed Products

The Rentalscape Portal
The Rentalscape portal is a cloud-based system for Town staff to track STR properties, monitor STR activity,
manage STR permits and record information about properties. The data in the system is constantly being
updated as new properties are discovered and address identified, as new permit applications are made and as
permits are expired or revoked.
The Rentalscape portal displays information on all STR listings found within the Town going back at least 12
months. We use US Census data to identify Town limits and any parcels or listings within the limits are
monitored. Rentalscape also tracks properties outside the Town until they are accurately identified. On occasion,
the STR listing estimated location for a property falls outside the Town, but the actual location of the property
once address identified is inside the Town. Rentalscape displays:
1. Any permitted STR property
2. Any property with a currently live STR listing
3. Any property with historic STR listings
4. Any property with a future or past STR booking (even if the property currently does not have a live listing)
Rentalscape includes the ability to filter the properties displayed (e.g., only permitted properties, or only
properties in a specific HOA), and to download all results. All data displayed is available for direct download from
Rentalscape.
Information shown in Rentalscape for each property includes:

Property characteristics
1. Property address
2. Owner name and mailing address
3. Residential type (primary residence, secondary/investment property)
4. Property type
5. Number of bedrooms and bathroom at the property, per public records data
6. A map showing the property’s location
7. Maximum occupancy per Town of Wickenburg ordinance

Listing characteristics
1. Listing URL for each listing associated with each specific property
2. Listing ad ID for each listing associated with each specific property
3. Rental calendar showing current month’s activity as well as past twelve months and upcoming three
months booking activity (frequently updated calendar)
4. Rentalscape clearly and easily differentiates between regular bookings and host-blocked dates that are
not revenue-generating
5. Host name (when available)
6. Stay limitations (minimum/maximum)
7. Permit/license number if included in the listing
8. Daily Rental rate at time of booking
9. Rental frequency
10. Individual links to all active listing for the property
11. PDF copy of each listing, as well as a history of all previous versions of the listing, to identify any possible
changes, as well as keep a record in case the listing is taken down by the host. Each image has a date-
stamp showing when it was created and is kept indefinitely.
12. Rental type (Whole home, shared home)
13. Bedrooms and bathrooms advertised
14. Maximum occupancy, per listing

Estimated sales tax based on rental activity
1. Occupancy rate
2. Estimated rental income
3. Estimated tax

Rentalscape is configured to match the Town’s ordinance and is capable of flagging violations following the
Town’s exact rules, including but not limited to permit registration and occupancy advertised versus permitted
occupancy. Rentalscape looks for bookings less than 30 days when flagging STRs. When bookings longer than
30 days are created, these are correctly categorized as long-term rentals and do not cause a property to be
treated as an STR.
Rentalscape actively monitors permit status and STR listings daily, flagging violations as they occur. We have
encountered situations where other providers have flagged properties as “no longer listed” or “only performing
long-term rentals”, that later re-list or take a short-term booking, and are subsequently missed by these other
vendors as violating the Town ordinance. Rentalscape continuously monitors every listing every day including
bookings up to a year in advance. As soon as an unpermitted booking is taken, Rentalscape sets a violation.

Rentalscape includes a Dashboard that provides an overview of all STR activity in the Town. This Dashboard
includes aggregated revenue, bookings, and property data, and highlights top-earning hosts and owners as
seen below. Please note that some charts will not be activated until we go live in Town of Wickenburg.

Figure 3: Rentalscape Town of Wickenburg Dashboard Example

STR PROPERTIES

ESTIMATED TAX REVENUE

MOST ACTIVE HOSTS

UNIT TYPE

TOP PLATFORMS

RENTAL SIZE

BOOKING ACTIVITIES

ONLINE PLATFORMS

HOST REVENUE

AVERAGE DAILY RATE

Implementation
& Training

Implementation is on your timeline!! Upon Contract signing, Deckard will assign Town of Wickenburg a
Dedicated Account Manager, who will work with the Town to develop “best practices” based on Deckard’s
experiences with other clients. The Client Success Manager will ensure that the implementation process
proceeds smoothly and will be the main point of contact for any questions, suggestions, training, or concerns.
The Client Success Manager will also participate in periodic calls with Town staff as requested.

Since Rentalscape is cloud-based, no hardware or software installation is required.
Most jurisdictions have been up and running with Rentalscape within a couple weeks with Address Identification
complete within 4 weeks of receipt of the permit and listing data.

Figure 4: Sample Timeline for Rentalscape

Pricing Proposal

Currently, Rentalscape is showing close to 149 live STR listings in Town of Wickenburg. Based on the number of
live STR listings, we estimate there are 85+ short-term rental properties in the Town, advertised on one
or more platforms.
Deckard Technologies can provide a comprehensive, all-inclusive system that meets the requirements specified
in the Proposal. Alternatively, each of our products is available for individual purchase as standalone items,
allowing for tailored solutions to meet specific needs.
We only charge fees on a per property, not per listing, basis. Since a single property can have multiple listings,
we feel it is unfair to charge fees based on listing count. Finally, we do not charge one fee for compliance
monitoring and another for rental activity monitoring as, in our view, these are the same service.

Base Product Pricing

A D D R E S S I D E N T I F I C A T I O N , C O M P L I A N C E M O N I T O R I N G , & R E N T A L A C T I V I T Y
R E P O R T I N G

• Identify property & address
• Identify property owner address
• Real-time reporting of all new listings & frequent calendar monitoring
• 10,000+ Websites monitored Daily, worldwide
• FutureCast™ - Identify future bookings as they are made on the rental platform

O U T R E A C H C A M P A I G N

• Letter campaign to inform STR illegal operators regarding compliance requirements and
procedures
• All letter templates will receive Town approval pre-campaign
• Campaign includes one Introductory letter and two additional escalation letters

S T R R E G I S T R A T I O N P O R T A L

• Online, intuitive portal for registration and renewal
• Fields configurable to meet Town needs
• Identify properties that need registration fee
• Provide daily reports on new and modified permits

T A X P A Y M E N T P O R T A L

• Easy to use online tax payment portal
• Configurable tax, late fee and interest rates on a per-property basis
• Provide daily reports on tax payments and remittances to the Town

C O N S T I T U E N T P O R T A L

• Public facing portal (Link placed on Jurisdiction’s website)
• Permit/Licensing Data and Responsible Party Contact Info for every STR Property (Standard)

R E P O R T I N G & A N A L Y S I S

• On Demand, Dynamic reporting, offering multiple ad hoc reports
• Filters allowing users to focus on specific segments of the STR population

D E D I C A T E D A C C O U N T M A N A G E R

• Single Point of Contact for Town staff for all matters
• Ensures the Town is following Industry best practices
• Shepherds the implementation process from start to finish
• Periodic meetings/calls throughout the life of the account

U N L I M I T E D A C C O U N T S & T R A I N I N G S E S S I O N S

• No limit on the number of Rentalscape user accounts
• No per-session training costs
• Single Sign-On (SSO) available
• Dedicated client support staff available to assist with costumer request

T O T A L Y E A R O N E

Note:
Pricing valid for 90 days
Note 2:
Pricing Confidential
Portal not needed as
state collects taxes
Not needed as Dispatch will have
access to info.
$11,000

Product Line

STR Registration and Renewal Portal
This system is fully configurable and tailored to each client, featuring custom branding and fields specific to
jurisdiction requirements, such as occupancy limits and bedroom counts. It securely collects necessary documents
for the STR registration process and includes an approval portal for efficient registration management. The platform offers
configurable permit/license pricing and expiration settings, facilitates the collection of permit fees, supports renewals and
updates, and provides regular reporting capabilities.

Letter Campaign for STR Hosts
Rentalscape will create and distribute letters to illegal operators, detailing the jurisdiction’s STR ordinances,
requirements, and procedures. All letter templates will be reviewed and approved by the jurisdiction’s staff before
mailings commence. Our strategically timed, targeted letter campaigns have proven highly effective, reducing the number of
unregistered hosts by over 50% within the first six months of new client engagement.

Inspection Module
This module streamlines the inspection process, enhancing efficiency and effectiveness for field agents and
jurisdiction staff. It is a mobile-enabled system that allows agents to conduct and document health and safety
inspections directly in the field. Agents can add notes, comments, and even generate complaints or tickets in PDF
format on-site.