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CITY OF SURPRISE
Regular City Council Meeting Minutes
16000 North Civic Center Plaza
Surprise, AZ 85374
Tuesday, September 7, 2021 @ 6:00PM
Call To Order
Invocation
Led by Art Herrera.
Roll Call
Mayor Hall called to order the Regular City Council Meeting of September 7,
2021 at 6:00 PM at Surprise City Hall Council Chambers, 16000 N Civic
Center Plaza, Surprise, Arizona 85374. Also in attendance with Mayor Hall
were Vice Mayor Duffy and Council Members: Cline, Judd, Hastings and
Remley. (Excused - Council Member Winters)
Staff Present: City Manager, Michael Frazier; City Attorney, Robert Wingo and
City Clerk, Sherry Ann Aguilar.
Pledge of Allegiance
Proclamation and Community Acknowledgements
1. Proclamation for Childhood Cancer Awareness Month
City Manager Report
Emma Horton - Student Youth Council presenter
1. Reports
City Clerk Report
1. Reports
1. Consideration and action to approve appointment of Alan Meyer and
Brenda Kiner to fill two vacancies on the City Audit Committee (Both
with a Term Expiration of 06/30/2022) and Jared Holland to fill one
vacancy on the Planning & Zoning Commission (Term Expiration
06/30/2024) - APPROVED
Council Member Judd made the motion to approve the appointments. Council
Member Remley seconded the motion. Six yes votes, one excused (Winters),
motion carried.
Call To The Public
Regular City Council Meeting Agenda
CONSENT AGENDA:
Council Member Hastings made the motion to approve the consent agenda.
Vice Mayor Duffy seconded the motion. Six yes votes, one excused (Winters),
motion carried.
2. Consideration and action on the minutes of August 17, 2021 Regular
City Council Work Session, Regular City Council Meeting and Executive
Session - APPROVED
3. Consideration and action pertaining to the conditional acceptance and
maintenance of certain public utility improvements at W Ranch,
generally located at W. Waddell Road and N. 143rd Lane; Resolution #
2021-105 - APPROVED
4. Consideration and action pertaining to the conditional acceptance and
maintenance of certain streets and public utility improvements at
Rancho Mercado N. 147th Avenue and Happy Valley Road Phase 1,
generally located at N. 147th Avenue and Happy Valley Road; Resolution
# 2021-100 - APPROVED
5. Consideration and action declaring the city's intent to establish a
lighting improvement district entitled, "City of Surprise, Arizona, SU-
147AveNHapVal194" for the purpose of purchasing facilities and energy
for lighting the public streets and parks pursuant to A.R.S. § 48-616;
Resolution # 2021-120 - APPROVED
6. Consideration and action pertaining to approval of a Fiscal Year 2022
budget amendment moving budget authority in the amount of $15,000
within the Municipal Art Fund from Contingency to project R12090 for
the Surprise Aquatic Center Mural Expansion Project; Resolution # 2021-
121 - APPROVED
7. Consideration and action pertaining to approval of the First
Amendment to the Intergovernmental Agreement with Maricopa County
Community College District for water technology education at the
Surprise-Gateway Training Center; Resolution #2021-133 - APPROVED
8. Consideration and action pertaining to approval of the Final Plat
entitled, Asante Well Site No. 1 and dated October 1, 2020, an
approximately 0.478 acre property generally located south of Jomax
Road and east of the 171st Avenue alignment. (Case FS20-412) -
APPROVED
9. Consideration and action pertaining to approval of the Final Plat
entitled, Rancho Mercado Parcel A22 and dated June 3,2021, an
approximately 39.695 acre property generally located north of Happy
Valley Road and west of 147th Avenue in the Rancho Mercado PAD.
(Case FS20-644) - APPROVED
10. Consideration and action pertaining to approval of the Final Plat
entitled, "Kenly Farms II" and dated August 11, 2021, an approximately
16 acre property generally located west of Litchfield Road between
Peoria Avenue and Cactus Road. (Case FS20-074) - APPROVED
11. Consideration and action pertaining to approval of the Final Re-Plat
entitled, Toll at Prasada, Unit Q - Phase 2 and dated July 7, 2021, an
approximately 13.158 acre property generally located west of Cotton
Lane, between Peoria Avenue and Cactus Road. (Case FS21-186) -
APPROVED
12. Consideration and action pertaining to acceptance of a grant in the
amount of $1,522.00 from the Office of the Attorney General Victims'
Rights Program to support and offset the costs associated with the
Victim Assistance program mandated under victims' rights laws;
Resolution # 2021-123 - APPROVED
13. Consideration and action pertaining to approval of an
Intergovernmental Agreement (IGA) between the City of Surprise and the
City of Phoenix for fire service trainings; Resolution # 2021-132 -
APPROVED
14. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Marley Park Square, generally located at N. Litchfield Road and W.
Waddell Road; Resolution # 2021-134 - APPROVED
15. Consideration and action pertaining to approval of an amendment to
the Employment Agreement with City Attorney - APPROVED
16. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Asante 4.5 Parcel 2, generally located at W. Saguaro Park Lane and N.
165th Avenue; Resolution # 2021-128 - APPROVED
17. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Asante 4.5 – Parcel 1, generally located at N. 166th Drive and W.
Audrey Lane; Resolution # 2021-127 - APPROVED
18. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Rancho Mercado Parcel A16, generally located at W. Yearling Road and
N. 142nd Avenue A16; Resolution # 2021-130 - APPROVED
19. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Rancho Mercado Parcel A18W, generally located at W. Happy Valley
Road and N. Rancho Mercado Parkway; Resolution # 2021-131 -
APPROVED
20. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Rancho Mercado Parcel A19, generally located at W. Happy Valley Road
and N. 142nd Avenue; Resolution # 2021-129 APPROVED
21. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Zanjero Trails Phase 2 Parcel 11A, generally located at N. 189th Avenue
and W. Laurel Lane; Resolution # 2021-124 - APPROVED
22. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Zanjero Trails Phase 2 Parcel 11B, generally located at W. Sierra Street
and N. 189th Avenue; Resolution # 2021-125 - APPROVE
23. Consideration and action pertaining to the conditional acceptance
and maintenance of certain streets and public utility improvements at
Zanjero Trails Phase 2 Parcel 11C, generally located at N. 189th Avenue
and W. Cholla Street; Resolution # 2021-126 - APPROVED
REGULAR AGENDA ITEM - PUBLIC HEARING:
24. Presentation and discussion pertaining to the proposed annexation
of Windstone Ranch North. (Case FS21-209) - NO ACTION
City Planner, Sergio Angulo presented this item.
No public comments made.
REGULAR AGENDA ITEM - NON-PUBLIC HEARING:
25. Consideration and action pertaining to approval of a Fiscal Year 2022
annual agreement between the City of Surprise and the Greater Phoenix
Economic Council (GPEC) for participation and support of regional
economic development programs in the amount of $69,286. -
APPROVED
ED Director, Jeanine Jerkovic gave the GPEC Overview, PowerPoint
presentation.
Council Member Cline, great presentation, taking look at per capita supports
what we want to accomplish here in Surprise, the department does a great
job.
Council Member Judd made the motion to approve the FY22 Annual
Agreement with GPEC. Council Member Cline seconded the motion. Six yes
votes, one excused (Winters), motion carried.
26. Consideration and action pertaining to the approval of the
Preliminary Plat entitled, Unit H Phase 3 Toll at Prasada, an
approximately 13.587 acre property generally located west of Cotton
Lane, between Cactus Road and Peoria Avenue. (Case FS21-080) -
APPROVED
City Planner, Trever Fleetham gave the PowerPoint presentation Toll Prasada
Unit H.
Vice Mayor Duffy made the motion to approve Case FS21-080. Council
Member Cline seconded the motion. Six yes votes, one excused (Winters),
motion carried.
27. Presentation and discussion pertaining to an update of the City’s
Drought Preparedness Plan - NO ACTION
Michael Boule gave the Water Resource Master Plan update PowerPoint
presentation.
Municipal Response:
Council Member Judd, do we recycle water from splash pad? How much
water do we lose from splash pads?
Mr. Boule - regarding Hollyhock; we do recycle, but not sure how much water
lose.
Council Member Cline, turf reduction on Bell Rd, do we have a plan?
Mr. Boule - Yes, PW is hard at work on that.
Council Member Remley, go back to levels at lake, is 32% where we're at
now, in tier one already and heading to tier two?
Mr. Boule - Potentially.
Council Member Remley - How does tier one/two relate to stage one/ two?
Mr. Boule - Tier one is stage one. Our water portfolio is sound.
Residential response: No questions
Non Residential: No questions
Vice Mayor Duffy, at what point do you start talking to Park Rec about
changing the hills to artificial turf?
Mr. Boule - Focus on real grass where really needed.
Council Member Cline, water overspray can be an issue, is that something
that would be part of reduction request?
Mr. Boule - Yes, focused on water loss and overspray, bring awareness.
Council Member Cline - Can part of effort with EPCOR be flag for residents
when water use abnormal?
Mr. Boule - Yes.
Council Member Judd, big water users future development, are we monitoring
how much used?
Mr. Boule - Not directly.
Other Business and Future Agenda Items
City Council Reports:
Mayor/Council attended and/or reported on the following:
Council Member Cline - Meeting in Sun City Grand will be Monday the 23th
from 6-8 PM and the 24th, meeting at AZ Traditions at 10 AM.
Council Member Judd - League of Cities and Towns it was very interesting,
two Meet and Greet meetings coming up.
Vice Mayor Duffy - League of Cities and Towns it was great to see everyone
and network and the Meet and Greet meetings have been going very well.
Council Member Judd made the motion to recess the Regular City Council
Meeting and enter into executive session at 7:04 PM. Council Member Cline
seconded the motion. Six yes votes, one no vote (Winters), motion carried.
Executive Session
28. Consideration and action to recess into executive session for
discussion and consultation with the City’s attorneys for legal advice,
and to consider and instruct the City’s attorneys regarding the City
Council’s position pertaining to opioid litigation pursuant to A.R.S. 38
431.03 (A)(3) and (4).
Adjournment
Council Member Hastings made the motion to adjourn the Regular City
Council Meeting of September 7, 2021 at 7:14 PM. Council Member Judd
seconded the motion. Six yes votes, one excused (Winters), motion carried.
__________________________
Skip Hall, Mayor
ATTEST:
__________________________
Sherry Ann Aguilar, City Clerk, MMC
CERTIFICATION:
I, Sherry Ann Aguilar, City Clerk for the City of Surprise, Maricopa County, Arizona, do
hereby verify that these are the true and correct minutes of the Regular City Council
Meeting of Tuesday, September 7, 2021.
__________________________
Sherry Ann Aguilar, City Clerk, MMC