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Kelly Haberly
Kinkaid Civil Construction
PROFESSIONAL PIPING SYSTEMS
738 S 52ND STREET
Tempe, AZ 85281
CITY OF EL MIRAGE: ALTO WELL SITE-BOOSTER
PUMP PIPING REPLACEMENT
QUOTE: 25-1394
Chris Leone
Project Manager
Professional Piping Systems LLC
319 E. Pioneer Street
Phoenix, AZ 85040
C: 714-234-1802
www.ppsphx.com
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
Scope of Work
Drawings Provided for Estimating
•
N/A
Material Grades
• Pipe: Carbon Steel, ASTM A53B Min. Grade ERW
• Fittings: Carbon Steel, ASTM A234, ANSI B16.9
• Flanges: Carbon Steel, ASTM A105, ANSI B16.5 Class 150#, Flat Face
Procedures
•
Welding and inspection shall be carried out in accordance with the following
standards
o AWS D1.1
•
Inspection criteria
o 100% Visual Inspection
Coatings
• ID: N/A
• OD: Primer / Finish
o Abrasive Blast: SSPC SP 6
o Primer: Bar-Rust 231 (or equal) 4-8 mils DFT
o Finish: Devthane 378H (or equal) 3-5 mils DFT
Equipment
• Reach Forklift 5k
Clarifications and Assumptions
• Materials quoted are import
• Shop fabricate, OD coat
• Field demo, installation, OD coating touch-up
Description
***SHOP FABRICATION***
(1) Lot. Fabricate Special Spools Based on Approved Drawings
-
Pipe: (30) ft 16” STD, (60) ft 14” STD, (20) ft 12” STD, (20) ft 10” STD
-
Fittings: (1) ea. 14” STD Elbows, (2) ea. 12” STD Elbows
-
SO Flanges: (3) ea. 16”, (6) ea. 14”, (6) ea. 12”, (5) ea. 10”
-
BLD Flanges: (2) ea. 16”, (1) ea. 14”, (2) ea. 12”, (1) ea. 10”
(1) Lot. Shop OD Blast & OD Coat: Primer / Finish
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
***FIELD SERVICES***
(1) Lot. Demo existing pipe
(1) Lot. Install shop fabricated spools from above
(1) Lot. OD coatings touch-up
Proposed Schedule and Pricing
Leadtime: Subject to availability at time of order
• Fabrication drawing submittal: 2 business weeks
• Receipt of materials at PPS shop after approved submittals: 5-7 business days
• Shop fabrication after receipt of materials at PPS shop: 3 business weeks
• Shop coating and lining: 2 business weeks
Field Schedule and Manpower: Monday - Friday
• 4 people, 8 hour shifts, 4 days demo, 4 days install, 1 day coating touch-up
Shipping
• Freight for delivery includes one (1) truck to job site, El Mirage, AZ
Total Proposal
$112,794.00
In the event that tariffs, duties, or other government-imposed fees are enacted,
modified, or increased after the date of this proposal and such tariffs directly impact
the cost of raw materials required for the performance of the work, the quoted price
shall be subject to adjustment. The adjustment shall reflect the actual increase in
material costs incurred by PPS due to the tariff changes. PPS shall provide reasonable
documentation to substantiate the additional costs. The customer and PPS agree to
negotiate in good faith to equitably adjust the contract price to account for such
increased costs
Terms
• Balance Net-30 from date of invoice
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
Exclusions
PPS has specifically EXCLUDED from this proposal the following:
• Nuts, Bolts, Gaskets, Isolation Kits, Restraining Hardware
• ID lining
• CWI inspections
• NDT inspections
• Engineering, design calculations, stamped & sealed drawings
• 3rd party inspections of any kind
• Couplings, coupling adapters, DIP, meters, pumps, valves, regulators, pipe straps,
pipe supports, concrete pipe pedestals, etc.
• Disposal of existing pipe and demolition debris
• Any and all electrical
• Fire watch
• Retention
• Taxes, permits and bonds
• Any material(s) and services not included within the scope above
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
Terms & Conditions
The following terms and conditions (these "Terms & Conditions") apply to the sale of
goods, materials or products (collectively, "Products") or provision of services (collectively,
"Services") by Professional Piping Systems, LLC, an Arizona limited liability company
("PPS"), to the customer identified on the Purchase Order to which these Terms &
Conditions are attached (the "Customer") and all purchase orders and the provision of all
Products or Services by PPS are subject to the Terms & Conditions.
1.
Prices. Except as provided herein, prices offered by PPS for Services or Products in
any written quote or estimate (“Quote”) will remain in effect for a period of fifteen (15)
days after the date of the Quote (the "Quote Date"). After said fifteen (15) day period,
prices are subject to change. Prices for Products to be used in any Work (hereafter
defined) which are obtained by PPS from a third party, are subject to change at any time
to account for any fluctuations in the market price after the Quote Date.
2.
Purchase Orders. All Services or Products to be provided by PPS to Customer shall
be pursuant to a written purchase order executed by PPS and the Customer (a "Purchase
Order"), referencing the scope of work described on the Quote, which will, at a minimum,
include a description of the Services or Products to be provided by PPS (collectively, the
"Work"), and the compensation to PPS therefor. PPS shall have no obligation to proceed
with any Work until such time that it has received a fully executed Purchase Order and
any initial deposit required there under.
3.
Change Orders. The parties may only modify or add to the Work described in the
Purchase Order by executing a written change order describing in reasonable detail the
modified or additional Work to be completed and any adjustments to the schedule or the
compensation to PPS therefore (a "Change Order"). PPS shall have no obligation
whatsoever to commence or complete any additional or modified Work unless and until
Customer and PPS have executed a Change Order.
4.
Plans and Specifications; Scheduling. PPS shall complete or provide all Work in
substantial conformity with written specifications, drawings and descriptions provided by
Customer to PPS (collectively, "Customer Specifications"). PPS shall have no liability to
Customer for any delays, damages or claims of any kind arising from defects, omissions,
errors or deficiencies in the Customer Specifications and Customer shall defend, indemnify
and hold PPS harmless for, from and against any and all liability, damages, claims, losses
and expenses, including attorneys’ fees and costs, arising therefrom or related thereto.
PPS will furnish detailed joint design, pipeline layouts and manufacturing drawings for
Customers’ approval prior to commencing pipe manufacture at no extra cost. Drawings
will be provided one (1) week after receipt of the approved layout.
5.
Shipping. Shipping rate and delivery date will be arranged by mutual written
agreement between PPS and Customer upon receipt of approved drawings. Any revised
delivery schedule will be negotiated between PPS and Customer and will take into account
PPS’ current schedules of work on hand as well as current availability and prices of
materials. Any delays on the project resulting in production or delivery delays longer than
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
thirty (30) days may result in an escalation charge in an amount determined by PPS in its
sole discretion. Prices are based on delivers in full truckload lots. Deliveries requested for
material in quantities less than truckload lots will be billed to Customer at the full truck
load rate. Internal bracing, stulling, and shoring are placed in pipe at the time of
manufacture for the purpose of limited pipe deflection during hauling and handling. PPS is
not responsible for internal bracing required for the installation or grouting of the pipe.
Any special requirements, i.e. vertical elongation etc., will be the sole responsibility of
Customer. Shipping Cradles and stull are the property of PPS and are to be grouped and
reloaded on trucks, at Customer’s expense, for reuse by PPS, if requested. Any bunks or
stulls not returned in reusable condition will be billed to the Customer’s account at full
replacement cost. Risk of loss or damage shall pass to Customer when Products are
delivered to Customer or delivered to or picked up by the shipping company.
6.
Payment Terms. Payment terms are net thirty (30) days from the date that PPS
sends an invoice to Customer for the amounts due. Any amounts not paid within such
thirty (30) day period shall accrue interest thereafter until paid in full at a rate which is
the lesser of eighteen percent (18%) per annum or the highest rate allowed under
applicable laws, computed on a 365/360 day year basis. In addition, in the event that the
Customer fails to pay the full amount due within thirty (30) days after PPS has sent
Customer an invoice, PPS shall be entitled to exercise any of its available remedies under
applicable law, which include suspension of any further work by PPS and retention of any
equipment or other personal property owned by the Customer and in PPS' possession, until
all past due amounts owing to PPS have been paid in full. PPS will invoice Customer for
100% of raw material (no retention) upon its arrival at PPS’ facility. PPS will invoice
Customer monthly for progress payments (less retention) per a PPS supplied schedule of
values. PPS will invoice for all final amounts including retention amounts, after
completion of the Work.
6.
Warranty. PPS warrants that Products and Services provided by PPS to Customers
are free from defects in material and workmanship. PPS' obligation under this warranty is
limited to correction of defects in Products or Services which were provided by PPS.
Within ten (10) calendar days after discovery of any defective Services or Products
provided by PPS, Customer shall provide PPS written notice of such defect. This warranty
does not cover any repairs or replacement required due to a Customer or third parties’
accident, abuse, misuse, failure to maintain, disassembly, repair, modification,
negligence, fault, or natural or man-made disaster. PPS shall have no liability to Customer
for any: (a) consequential, special, indirect, incidental, punitive, or liquidated damages;
or, (b) damages to or from products or services not furnished by PPS; or, (c) repair,
replacement or other expenses incurred by Customer in correcting defective Products or
Services provided by PPS. PPS' warranty will remain in effect for a period of twelve (12)
months from the date the Products or Services were provided or completed.
Notwithstanding the foregoing, with respect to new equipment, PPS' warranty will remain
in effect until the earlier of: (i) twelve (12) months from the time the new equipment is
placed into service; or, (ii) eighteen (18) months from the date of delivery to the
Customer. PPS' warranty for new equipment shall apply only if Customer properly stores,
maintains and operates said equipment in accordance with the original equipment
manufacturer's procedures and specifications. EXCEPT FOR PPS' EXPRESS WARRANTY
CONTAINED HEREIN, PPS IS NOT MAKING AND HEREBY EXPRESSLY DISCLAIMS ANY OTHER
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
IMPLIED OR EXPRESS WARRANTIES WITH RESPECT TO THE SERVICES AND PRODUCTS.
WITHOUT LIMITING THE FOREGOING, PPS EXPRESSLY DISCLAIMS ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
7.
Indemnification. PPS will indemnify and hold Customer harmless for, from and
against any and all claims, damages, liability, losses, or expenses, including reasonable
attorneys’ fees and costs pursuant to Arizona statutes, arising from or relating to PPS'
breach of the Purchase Order or the Terms & Conditions. Customer will indemnify and hold
PPS harmless for, from, and against any and all claims, damages, liability, losses or
expenses, including reasonable attorneys’ fees and costs pursuant to Arizona statutes,
arising from or relating to Customer’s breach of the Purchase Order or the Terms &
Conditions. Notwithstanding anything to the contrary, under no circumstances will either
party be liable to the other party for consequential, special, indirect, incidental, punitive,
or liquidated damages.
8.
Shortages, Defects or Errors. Customer shall give prompt written notice to PPS of
any shortages, defects or errors in any Products or Services, which notice shall be given to
PPS no later than ten (10) business days of Customer's receipt of the Product or the
provision of Services.
9.
Title. Title to Products provided by PPS shall not pass to Customer until PPS has
received full payment of all amounts due for all Services performed and Products provided
by PPS.
10.
Cancellation. Customer may cancel a Purchase Order by providing written notice to
PPS, provided, however, Customer will be obligated for all unpaid Work completed up to
and including the date that PPS receives written notice of cancellation, plus PPS'
reasonable profit for uncompleted Work under the Purchase Order.
11.
Force Majeure. Neither PPS nor the Customer shall be liable for any damages,
claims or liability of any kind arising from delay in performance caused by a "Force
Majeure Event". As used herein, "Force Majeure Event" shall mean acts of God; acts of
terrorism; explosion; fire; extreme weather conditions; flood; drought; epidemic;
pandemic; earthquake; riot; insurrection; blockade; war or other hostilities; strike,
lockout or other industrial disturbance; act or restraint of governmental authority whether
valid or invalid; the refusal or failure of any governmental authority to promptly issue or
grant any necessary governmental authorizations, permits, licenses, certificates or
approvals or the action or inaction of any governmental authority which causes the lapse
or expiration of any of the foregoing; shortages of materials or Products to be
incorporated in the Work, and any other cause or event which is reasonably beyond the
control of the party and which the party is not able to overcome by the exercise of
reasonable diligence, provided, however, that neither party shall be required to settle any
strike, work stoppage or other labor dispute on terms which, in its opinion, are
unsatisfactory. If any delay in PPS' performance is attributable to a Force Majeure Event,
the time for performance shall be extended for a period equal to the time of the delay
caused by the Force Majeure Event. Notwithstanding the foregoing, the occurrence of a
Force Majeure Event shall not excuse or delay any payment obligation under the Purchase
Order or the Terms & Conditions.
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
12.
Access and Cooperation. Customer shall provide PPS access to the Work site at all
times during PPS' normal hours of business to enable PPS to complete the Work and shall
otherwise cooperate with PPS so that the Work may be completed on a timely and
efficient basis. Such cooperation shall include providing information to PPS necessary to
obtain permits or other required governmental approvals for the Work and coordination
with Customer's other contractors or employees to enable PPS to complete the Work
without interference or interruption.
13.
Jurisdiction, Venue and Waiver of Jury Trial. These Terms & Conditions and all
Purchase Orders between PPS and Customer shall be interpreted and enforced according
to Arizona substantive laws, without regard to Arizona's choice of law provisions. Any
disputes between the parties arising from these Terms & Conditions or the Purchase Order
shall be brought and maintained in a court of competent jurisdiction in Maricopa County,
Arizona. PPS and Customer hereby irrevocably waive any and all rights they have to
demand that any action, proceeding or counterclaim arising out of or in any way related
to these Terms & Conditions or any Purchase Order be tried by jury.
14.
Attorney Fees. In the event that either party hereto institutes an action or other
proceeding to enforce any rights arising under these Terms & Conditions or any Purchase
Order, the party prevailing in such action or other proceeding shall be paid all reasonable
costs and reasonable attorneys’ fees by the other party pursuant to Arizona statutes.
15.
Entire Agreement. Incorporation and Modification. These Terms & Conditions and
the applicable Purchase Order contain the entire agreement between the parties. These
Terms & Conditions and the Purchase Order have been negotiated among the parties and,
if there is any ambiguity, no presumption construing these Terms & Conditions or the
Purchase Order shall be imposed because the same were prepared by such party or its
attorney. These Terms & Conditions are hereby incorporated in and as a part of all
Purchase Orders. To the extent that there is any conflict in the terms of these Terms &
Conditions and the terms of a Purchase Order, these Terms & Conditions shall control,
unless the Purchase Order, by its express terms, supersedes these Terms & Conditions by
specific reference to the provision of these Terms & Conditions so modified. No
modification of these Terms & Conditions or any Purchase Order shall be of any force or
effect unless such modification is in writing and executed by both of the parties. These
Terms & Conditions shall control over all additional or conflicting terms and conditions
that may appear on Customer written documents, including purchase orders, delivery
tickets, service order tickets, invoices or any other document and PPS' signature on any
Customer written document shall not constitute PPS' consent to any terms and conditions
set forth in such document. Notwithstanding the foregoing, the terms of the Purchase
Order shall control over any conflicting Customer Specifications.
16.
Notices. All notices or other communications required or provided to be given by
either party shall be in writing and shall be hand delivered, transmitted by email or by
United States first class mail, postage prepaid. Notices shall be deemed given upon hand
delivery, or if sent via email, upon transmission provided the same is also sent on the date
of transmission by first class mail, postage prepaid, or if mailed, three (3) calendar days
after such notice is deposited in the mail, in each case, addressed to the parties to the
addresses set forth in the Purchase Order. Any party may change the address to which
notice shall be delivered or mailed or emailed by written notice duly given.
Professional Piping Systems, LLC
738 S 52nd Street
Tempe, AZ 85281
www.ppsphx.com
10/9/2025
Proposal 25-1394 | Professional Piping Systems, 738 S 52nd Street, Tempe, AZ 85281
17.
Severability and Waiver. The invalidity or unenforceability of any provision hereof
shall in no way affect the validity or enforceability of any other provision hereof. Any
waivers must be in writing and signed by the party sought to be charged. The waiver by
any party of a right provided thereunder shall not be deemed to be a continuing waiver of
that right or a waiver of any other right.
18.
Miscellaneous. In these Term & Conditions: (i) the singular includes the
plural and vice versa and reference to any gender includes each other gender; (ii)
reference to any person includes such person’s successors and assigns but only if such
successors and assigns are not prohibited by these Term & Conditions; (iii) “hereunder,”
“hereof,” “hereto,” and words of similar import shall be deemed references to these
Terms and Conditions as a whole; (iv) reference to any agreement, document or
instrument means such agreement, document or instrument as amended or modified and
in effect from time to time in accordance with the terms thereof; (v) references to
documents, instruments or agreements shall be deemed to refer as well to all addenda,
exhibits, schedules, restatement, supplements or amendments thereto; (vi) references to
“day” or “days” mean calendar days; (vii) “including” (and with correlative meaning
“include”) means including without limiting the generality of any description preceding
the word “including”; (viii) where specific language is used to clarify by example a general
statement contained herein, such specific language shall not be deemed to modify, limit
or restrict in any manner; (ix) “or” is used in the inclusive sense of “and/or”; (x) with
respect to the determination of any period of time, “from” means “from and including”
and “to” means “to but excluding”; (xi) references to amounts of money expressed in
Dollars are references to United States Dollars; and (xii) any action required hereunder to
be taken within a certain number of days shall, except as may otherwise be expressly
provided herein, be taken within that number of days excluding the day on which the
counting is initiated and including the final day of the period.