JCH purchase request including sole source docs

April 2024

PO REQUEST INFO

Date: TOTAL PO AMOUNT: GL Account: Amount 1st GL:

11/12/25 $ 119,512.34 541-5-7585-655 $ 200,000.00

Requested By: If extra funds needed,enter acct. # you will use below:

Adam Ford LZ

Vendor: Contract Entity:

James, Cooke & Hobson INC n/a

Activity or Special Project Number: Contract Number: Contract End Date
CIP/Spcl Proj 62079 n/a n/a

Explanation of request:

This request is for the replacement of 2 Submersible Jet Pumps (45hp and 25 hp) at the
WRF. Replacing the pumps will be more cost effective due to the expensive repair costs
for the aging pumps. Pumps are considered sole source.

If Multiple accounts, list additional GLs and amounts:

ADD'L GL Account: Amount 2nd GL: GL to use if shortage:
ADD'L GL Account: Amount 3rd GL: GL to use if shortage:
ADD'L GL Account: Amount 4th GL: GL to use if shortage:

Check appropriate box and confirm required attachments are included/emailed:

[| $5000.01-10,000. Attached: Three (3) informal quotes -OR- Contract and quote
[| $10,000.01-30,0000. Attached: Contract & formal quote -OR- Three (3) formal quotes

Over $30,000. Attached: Contract & formal quote or RFP if no contract; AND Council
Approval, budget line from Budget Book

Memo attached for Sole Source, Emergency Purchase, or other non-conforming request.

[| New Vendor, new name, new ownership? W9 and Vendor Registration Form attached.

Dept. Head Approval:

OCH

JAMES * COOKE « HOBSON

Engineered Solutions. Smart Infrastructure.

Aftermarket Quote

James Cooke and Hobson Inc (PHX) oon ne 0 aoe
3501 E Broadway Rd .
Phoenix, AZ, 85040 Expiration Date: 12/23/2025
Phone: (602) 243-0585 Created By: Kyle Churchman
Project No: PJ000248
TO:
CITY OF EL MIRAGE
10000 N EL MIRAGE RD
EL MIRAGE AZ 85335
United States of America
TERMS CONTACT
Net 30 days
FOB POINT SHIPPING TERMS SHIP VIA
ORIGIN PREPAID Ocean (Flygt)
NO. DESCRIPTION QTY. UOM PRICE EXTENDED PRICE
1 NP3171 - 10in discharge, 25hp, 460V/~3 power, 65' power cable, 1.00 EACH 43,702.00 43,702.00
FM Explosion-Proof, FLS FV (FLYGT)
NOTE: Standard Lead Time 12-14 Weeks from Sweden, Ocean Freight
Ocean Freight Included
2 Freight Charges, billed to customer (Ocean Freight) 1.00 EACH 750.00 750.00
NOTE: Lead Time 14-16 Weeks from Sweden, Ocean Freight Sales Total: 44,452.00
Tax Total: 3,738.36
Total (USD): 48,190.36

TERMS & CONDITIONS: Unless otherwise stated: Prices are firm for 30 days from bid date. Payment terms are as listed above based on shipment.
Payment to be made with check or bank transfer. If payment is to be made by non cash method, a processing fee will added. Applicable taxes will be added
to the invoice at the rate in effect at the time of shipment. If you are deducting sales taxes from payment, please provide exemption certification. Interest

shall accrue on past due amounts at 1.5% per month.

Page: 1 of 1

OCH

JAMES * COOKE * HOBSON

Engineered Solutions. Smart Infrastructure.

Aftermarket Quote

James Cooke and Hobson Inc (PHX) onete me nananinnel
3501 E Broadway Rd .
Phoenix, AZ, 85040 Expiration Date: 2/4/2026
Phone: (602) 243-0585 Created By: Kyle Churchman
Project No: PJ000248
TO:
CITY OF EL MIRAGE
10000 N EL MIRAGE RD
EL MIRAGE AZ 85335
United States of America
TERMS CONTACT
Net 30 days
FOB POINT SHIPPING TERMS. SHIP VIA
ORIGIN PREPAID Ocean (Flygt)
NO. DESCRIPTION ary. vom PRICE EXTENDED PRICE
41 NP3202 - 12in discharge, 45hp, 460V/~3 power, 65' power cable, 1.00 EACH 65,830.00 65,830.00
FM Explosion-Proof, FLS FV (FLYGT)
NOTE: Standard Lead Time 14-16 Weeks from Sweden, Ocean Freight
Ocean Freight Included
Sales Total: 65,830.00
5,574.98
Total (USD): 71,404.98

TERMS & CONDITIONS: Unless otherwise stated: Prices are firm for 30 days from bid date. Payment terms are as listed above based on shipment.
Payment to be made with check or bank transfer. If payment is to be made by non cash method, a processing fee will added. Applicable taxes will be added
to the invoice at the rate in effect at the time of shipment. If you are deducting sales taxes from payment, please provide exemption certification. Interest

shall accrue on past due amounts at 1.5% per month.

Page: 1 of 1

xylem

Let's Solve Water

Water Utilities
Grant Stayberg
Western Regional Channel Account Manager
318 W Chariton.Ave., Spokane WA, 99208
Tel +1.503.706.0601

June 3, 2025

Re: Flygt, a Xylem Water Solutions company

Kevin Voigt — Utilities Maintenance
City of El Mirage

Xylem Water Solutions, Flygt brand (Flygt) is the manufacturer of Flygt pumps and parts for your
wastewater process. All equipment, components and parts associated with your Flygt
equipment should originate from Flygt’s Factories.

Flygt, A Xylem brand solely uses James, Cooke and Hobson as it’s only authorized
representation/direct distributor in New Mexico, Arizona and parts of Nevada and Texas
territories. All inquiries regarding Flygt equipment and parts as well as service should be routed
through James, Cooke and Hobson. Below is their contact information.

This letter is in effect through an indefinite period as per their contract. If there are any changes
to James, Cooke and Hobson’s contract; Flygt a Xylem brand will provide written notice.

James, Cooke & Hobson Inc
3501 E Broadway Rd
Phoenix, AZ 85040

Phone (602) 243-0585

If there are any questions concerning the above statement please feel free to contact me

Sincerely,

pooh Seagleng

Grant Stayberg
Western Regional Channel Account Manager - Water Utilities

City of Public Works

EL MIRAGE 10355 N 121 Avenue, El Mirage 85335

Anew 623-935-6405; Fax 623-935-6184; TDD 623-933-3258

GRAND HERITAGE, BRIGHT FUTURE! www.elmirageaz.gov
TO: Nick Russo, Public Works Director QB)

Valerie Ojeda, Procyyemer ecialist, Senior
FROM: Adam Ford

THROUGH Scott Ketchmark., Public Works Director
SUBJECT: Sole Source: James, Cooke & Hobson INC
DATE: 12/8/2025

The Public Works Waste Treatment Facility, per CIP 62079, is replacing the existing proprietary
equipment. Replacement is like-for-like to ensure pumps can continue to function with the existing
SCADA system and other equipment, therefore must be purchased through JCH, the exclusive
Flygt pumps vendor in Arizona and surrounding states. While other pumps exist, they are either
not as reliable and efficient and/or do not retrofit to the existing requirements. These pumps are
also compatible with the SCADA systems at the WRF and replacing all the existing software and
equipment in order to be able to use different manufactured pumps is cost prohibitive. Per §30.24,
no additional quotes are attached.