WVAC Mural Project Management Agreement

MURAL PROJECT MANAGEMENT 
AGREEMENT 
This Agreement is entered into this 27th day of January, 2026,  
by and between: City of El Mirage, a municipal corporation located at  
[City Address] (hereinafter referred to as the “City”), AND   
West Valley Arts Council, a nonprofit arts organization with a principal 
place of business at [WVAC Address] (hereinafter referred to as  
the “Project Manager” or “WVAC”). 
1. Purpose
The purpose of this Agreement is to outline the responsibilities of WVAC as the project manager 
for a public mural project commissioned by the City, located at 12013 W. Thunderbird. WVAC 
will oversee all aspects of the mural's development, from artist selection through final installation 
and documentation. 
2. Scope of Work
The Artist agrees to design and complete a mural (the “Work”) in the “Greetings From…” 
postcard style to be displayed at the location of 12013 W. Thunderbird, on the east facing wall, 
in accordance with the following specifications: 
●
Dimensions:  up to 12 x 44
●
Materials: paint on large canvas (up to 4 x 6), digitized for vinyl application
●
Suggested Design Themes:
○
Agriculture
○
Agua Fria River
○
Air Force
○
Community
○
Established 1951
○
Family
○
Gateway to the NW Valley
○
Grand Avenue
○
Latino Culture, Heritage
○
Railroad

3. Total Project Budget
The City agrees to allocate a total project budget not to exceed $25,000, which shall be 
managed by WVAC and distributed as follows: 
●
Artist Finalist Stipends: $1200
○
Three (3) selected finalists will each receive a stipend of $400 to develop a final
concept.
●
Selected Artist Fee: $8000
○
Paid to the artist whose concept is selected for execution.
●
3rd Party Printing and Installation: $10,000
●
WVAC Project Management Fee: 20% of total project cost
○
Covers administration, artist and contractor coordination, contract management,
and reporting.
WVAC shall provide a project budget summary to the City upon request, outlining actual 
disbursements. 
4. Responsibilities of WVAC
WVAC shall be responsible for: 
●
Developing and distributing a Call for Artists
●
Facilitating a selection panel to choose three finalists
●
Developing a rubric for use by panelists
●
Administering stipends to finalists for concept development
●
Coordinating review and selection of the final mural design
●
Executing an artist agreement with the selected artist
●
Managing coordination with 3rd party printing and installation company
●
Managing the project timeline, approvals, and communication
●
Supporting mural production and documentation
●
Ensuring legal, original, and high-quality work is delivered

5. Artist Agreement Requirements
WVAC agrees to require that the selected artist enters into a written agreement including the 
following: 
●
Original Work Requirement: Artist certifies that all artwork submitted and created will
be 100% original, not generated or altered using artificial intelligence (AI) or AI-assisted
tools.
●
Copyright & Licensing: The artist retains copyright but grants the City and WVAC a
royalty-free, non-exclusive license to use images of the mural for non-commercial,
promotional, and educational purposes.
●
Public Engagement: Artist will participate in community or public input sessions if
requested.
●
Insurance: Artist must provide proof of general liability insurance as specified.
●
Milestones: Payments will be tied to progress and completion milestones outlined in the
artist contract.
6. Pre-Installation Costs
The City shall be responsible for noted costs related to pre-installation, including but not 
limited to: 
●
Communication and coordination with building site owner
●
Equipment rentals (e.g., scaffolding, lifts)
●
Site preparation
●
Permits
●
Surface priming/sealing (if applicable)
●
Traffic control or public safety coordination
WVAC will coordinate with the City to support logistics but will not be financially responsible for 
these items. 
6. Project Timeline (Tentative and subject to change by mutual agreement)

●
Call for Artists Issued March 16
●
Deadline for applications and concept submissions May 15
●
Round 1 panel review, three finalists selected June 1 - 19
○
Instructional meeting June 1
○
Consensus meeting June 18 or 19
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Finalists announced and paid week of June 22
●
Final Concepts Submission deadline July 12
●
Round 2 panel design review, muralist selected  July 13 - 31
○
Consensus meeting week of July 27
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Art completed by August 31
●
Installation of vinyl wall wrap complete by September 30
●
Unveiling first week of October, 2026
WVAC shall notify the City promptly of any major timeline adjustments. 
7. Insurance and Indemnification
WVAC shall maintain general liability insurance of not less than $1,000,000, naming the City of 
El Mirage as an additional insured party.​
WVAC agrees to indemnify and hold harmless the City and its agents, employees, and officers 
against any claims arising from WVAC’s management of the project, excluding negligence on 
the City’s part. 
8. Termination
Either party may terminate this Agreement with thirty (30) days written notice. In such an event: 
●
WVAC shall be compensated for services completed up to the termination date
●
Unused or uncommitted funds shall be returned to the City
●
WVAC shall provide a written summary of expenditures to date
9. Entire Agreement

This Agreement constitutes the full understanding between the City and WVAC. Any 
amendments or modifications must be made in writing and signed by both parties. 
10. Signatures
City of El Mirage​
 By: ___________________________​
 Name:​
 Title:​
 Date: 
West Valley Arts Council​
 By: ___________________________​
 Name: Kathy Knecht 
 Title: Executive Director​
 Date: 
 By: ___________________________​
 Name: Jessica Perry​
 Title: Board President​
 Date: 
January 27, 2026
Signature:
Email:
Jessica Perry (Jan 27, 2026 10:31:39 MST)
Jessica Perry
Jessica Perry
27/01/2026
jessica.perry@aps.com