EM25-TRW01_Kear Civil

CITY OF EL MIRAGE
THOMPSON RANCH WELL SITE
PIPING, VALVE & SAND SEPARATOR REPLACEMENT
EM25-TRW01
Presented by:
KEAR Civil Corporation
22255 N 20  Ave
th
Phoenix, AZ 85027
Bid Date: 
November 6 , 2025
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INFORMATION SHEET
Contact Name & Title: Mike Fossett, President
Contact Email: mike.fossett@kearcorp.com
Contact Signature:
Firm Name: KEAR Civil Corporation 
Firm Address: 22555 N. 20th Ave., Phoenix, AZ 85027
Firm Phone: 623.580.1100 
Project Title: Thompson Ranch Well Site- Piping, Valve & Sand
Separator Replacement
Project #: EM25-TRW01
KEAR CIVIL CORP
By the Numbers
24+
Years in 
Arizona
Since 2001
300+
Local/AZ
Projects
Years w/o a
Recordable
5+
HOW WE
RANK
Top 10 Civil
Contractors
Ranking Arizona
2025
America’s
Fastest Growing
Companies
Inc. 5000
Top Specialty
Contractor
ENR Southwest
Table of Contents
Intro & Approach to Scoping & Estimating.............................1
Project Understanding - Quality, Budget, Scheduling...........2
Project Understanding - Project Management......................3
Subcontractor Selection Plan...................................................4
Similar Projects - Scale & Complexity......................................5
Resource Management.............................................................6
Scope & Installation...................................................................7 
Project Schedule........................................................................8-9
Cost Proposal.............................................................................10

Scoping & Estimating Potential Job Order Projects 
KEAR knows JOC and we have budgeted, estimated and executed hundreds of
Job Orders.  We manage all of these estimates through a centralized
estimating department.  
Preconstruction Services Department
KEAR maintains a preconstruction services department led by our Director of
Preconstruction Services- Garry Higdem.   Garry leads our team of estimators
that assist each Job Order contract we hold with various preconstruction
activities including:
Budgeting for CIP or Future Projects
Full Job Order Estimates
CPM Schedules
Jobsite Walks / Site Visits 
Value Engineering
Constructability Reviews
Subcontractor, Supplier, Professional Services Prequal & Selection
Work Planning & Sequencing
Cashflow Projections
We use HCSS estimating software to create all of our estimates. The quote
subsystem within HCSS allows us to efficiently organize subcontractor and
supplier quotes for thorough pricing and scope analysis. This platform
enables our team to quickly prepare JOC estimates and seamlessly transition
them into project budgets, supporting smooth execution in the field.
KEAR Civil Corporation is a general engineering construction company
incorporated in Phoenix in 2001. For over 24 years, we have focused on client
satisfaction, integrity, and delivering quality in all aspects of construction
services.
KEAR provides preconstruction and construction services with a specialization
in water and wastewater treatment facilities and related infrastructure. We
have extensive JOC experience, managing projects in active operational
environments while minimizing service disruptions.
Our team has delivered numerous water reclamation and wastewater
treatment projects across Arizona, partnering with municipalities and private
developers to bring projects to completion safely and efficiently. KEAR takes
pride in our customer-focused approach, responsiveness, and commitment
to excellence, and we look forward to bringing that dedication to the City of El
Mirage.
 
EXPERIENCE & APPROACH- JOB ORDER CONTRACTING
The KEAR Thompson Well JOC Team
PROJECT UNDERSTANDING- APPROACH TO SCOPING & ESTIMATING
Garry Higdem, PE
Director- Preconstruction
Mike Gruey
Director- Construction
Mike Fossett
President
Mike Candelaria
JOC Program Manager
Julie Clark
Project Manager
Candice Decker
Contracts Manager
Eddie Antonelli
Purchasing Manager
Josh Johnson
Safety Manager
Dave Monroe
Superintendent
Prequalified
Contractors
Self-Perform
Trades
Prequalified
Vendors
1
Corporate Support Staff

KEAR’s approach to this section highlights key project management focus areas, each supported by real-world examples that demonstrate our collective
expertise and collaborative mindset. While individual contributions are noted, every solution is the product of a team effort—through open brainstorming,
critical evaluation, and shared accountability. This culture of partnership drives our commitment to rigorous quality control, efficient scheduling, strict safety
standards, and value engineering. Together, these practices will help us balance workloads, reduce change orders, mitigate disputes, and consistently deliver
cost-effective, high-value outcomes- all within the budget and schedule constraints established by the City of El Mirage.
The following is our perspective on Exceeding Expectations for the City of El Mirage:
Project Approach- Partnering
Partnering and collaborating with the
City of El Mirage is a key success
factor to delivering a quality outcome
on this project. The JOC model lends
itself  for upfront communication
with determining design options and
ideas. This involvement from the
beginning helps deliver a successful
project and alleviates many issues
that could arise without this joint
effort. 
Thompson Ranch Project Keys to
Success - 
1.Clear Scope of Work
2.Define Goals- Schedule & Budget
3.Transparent Pricing
4.Constant Communication
Proven City of
Phoenix Experience
2
PROJECT UNDERSTANDING- QUALITY, BUDGET & SCHEDULE
ACHIEVING A QUALITY OUTCOME WITHIN BUDGET AND SCHEDULE LIMITATIONS 
KEAR conducted a pre-bid site visit
with The City of El Mirage to
evaluate the Thompson Ranch Well
Site, discuss the project goals, and to
kickoff collaboration and partnering.
Project Approach- Budget & Schedule
At KEAR we apply a systematic and proactive approach to
project management, project budget and project scheduling
to help mitigate the limitations that have been determined or
established. For project management, the City of El Mirage
will have a single point of contact.  This helps to eliminate the
coordination efforts that could potentially slow and affect the
schedule, though in kind it can help with a faster more
productive project schedule. 
KEAR utilizes scheduling software Primavera P6 to create and
manage the project schedule and we utilize 3 week look
ahead schedules created by the field management team
(Project Manager & Project Superintendent).  This provides
real time updates, ensuring on-time delivery, and identifying
any potential delays. Utilizing these tools helps to also
determine and create any value engineering and any project
contingencies needed. This is especially beneficial with the
project encounters budget and scheduling limitations. By
keeping transparent communication and consistent project
budgeting, this will help to keep the project within budget and
ensure on-time completion.
KEAR will utilize Procore to manage meeting
minutes, daily reports, redlines, submittals, and
project documentation. 
The City of El Mirage will be granted full access
to KEAR’s Procore system for all JOC projects.
This provides all project team members with
up-to-date information on progress and all
project documentation.
Based in our North
Phoenix office, Mike
brings 25+ years of
water infrastructure
and heavy civil experience, including
successful booster pump stations, yard
piping, and SCADA/control system
integrations across Arizona and Texas.
Mike excels at coordinating trades,
fostering strong partnerships with
engineers and vendors, and ensuring
site work and critical path activities are
completed efficiently to keep projects
on track.
Mike Candelaria
JOC Manager
2

PROJECT UNDERSTANDING- PROJECT MANAGEMENT
3
PROJECT MANAGEMENT APPROACH
Team Organization During 
Pre-construction and
Construction Phase Services
Our team structure is designed to
ensure seamless coordination and
effective management throughout
the preconstruction and
construction phases. Here is how
we approach these critical stages:
Pre-Construction 
Team Assignment and Engagement
Our Project Manager Julie Clark will
oversee the project from the initial
site visit through to the punch list.
The PM collaborates with our
Estimating and Preconstruction
Department to prepare the
proposal and select high-quality
subcontractors, ensuring alignment
with the project’s goals. A
superintendent is then brought on
board and fully briefed to begin
preparations for field operations.
Site Visit and Project
Understanding
We begin with a thorough site visit
to understand the project’s intent
and the specific needs of the end
users.  As previously mentioned
our pre-bid meeting was a great
start to this process.
Construction Phase
Leadership in the Field
The assigned superintendent will take
the lead in the field, directing daily
activities and coordinating with subs
and vendors in accordance with safety
and quality requirements for smooth
execution.
PM Support
While the superintendent handles field
operations, the project manager
continues to provide oversight,
ensuring that progress aligns with the
overall project plan and addressing
any challenges that arise.
Administrative Support
We will provide dedicated support
from ancillary team members,
including a purchasing manager,
contracts manager and director of
construction.  By combining the
expertise of our project manager,
preconstruction team, and
superintendent, we create a
collaborative and efficient structure
that ensures the project’s success from
planning to completion.
Quality Control
Once all project requirements have
been communicated between KEAR
and the City of El Mirage, KEAR will
prepare our site specific quality
control plan. KEAR utilizes a hybrid
version of the USACE 3-phase quality
control program. Our team will ensure
full conformance through detailed
submittal reviews, delivery inspections,
pre-task planning, and ensuring all
testing and inspections are completed.
Claim
                       KEAR has a solid and
effective health and safety culture.
Our goal on every project is Zero
Incidents\Accidents. KEAR’s
Corporate Safety Director works
closely with our JOC team to review
safety plans, traffic plans, site
staging, lift plans, excavations,
equipment operation and PPE. The
same review process is taken with
EVERYONE who enters our work
area, including the owner,
consultants and subcontractors.
This comprehensive approach
ensures all project participants,
and the public are kept out of
harm’s way. Every KEAR
superintendent is OSHA 30 trained
and First Aid & CPR certified. Our
superintendents provide daily
oversight and responsibility for
maintaining site-wide safety,
conducting weekly safety meetings,
correcting unsafe work areas/
methods and ensuring PPE’s use
amongst all trades while
supporting successful completion
of scope within compliance with
the design and contract.
 
Perspective Applied
Our Safety Director, Josh Johnson,
draws from years of hands-on field
management before he
transitioned to full-time safety, his
application of safety standards and
best practices is grounded in
practical experience. Our program
incorporates a blend of daily
protocols, weekly and monthly
reporting, quarterly celebrations
including spot rewards for good
catches.
 
Construction Safety
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Thompson Ranch Project Keys to
Quality Control Success 
1.Execution of Prepatory, Initial and
Follow Up QC Meetings
2.Detailed layout planning for welded
pipe prefabrication
3.Proper planning of material testing
& inspections
4.Adequate notice to City of El Mirage
& Engineer for all testing
5.Detailed daily reports & timely
submission of test results
Perspective Applied
KEAR’s Corporate Quality Control
Manager, Alan Menefee, conducts
visits to pipe and equipment
manufacturers to inspect and oversee
the fabrication processes. By identifying
and rectifying any issues at the
fabrication site, our proactive approach
ensures project specifications are met
both at the factory and on the jobsite.
Alan Menefee
Quality Control Manager

KEAR maintains a subcontractor selection plan that fully complies with A.R.S.
34-604, ensuring that subcontractors are selected based on a balanced
evaluation of qualifications and price, rather than price alone.
Self-Performance and Quality Control
KEAR’s approach involves competing to self perform the most critical project 
scopes to maintain control over essential project elements and reduce 
uncontrollable delays. When subcontracting is necessary, KEAR follows a 
streamlined process designed for efficiency and quality.
Subcontractor Selection Process
Led by our estimator, Charles Walker, KEAR’s subcontracting and bidding 
process prioritizes qualified local subcontractors who offer the best value 
to the project. KEAR actively seeks opportunities to engage Certified Small 
Businesses, recognizing the benefit to both the project and the surrounding 
community through local participation. KEAR’s presence completing water 
and wastewater projects in the State of Arizona means our established 
relationships with suppliers, equipment providers, subcontractors and 
workforce benefit this JOC. We will aggressively solicit this project to 
ensure that we are receiving the best value possible from our prequalified 
subcontractors and sub-consultants. 
Prequalification and Bid Management
KEAR utilizes Building Connected’s “Trade Tapp”, a web-based 
prequalification software, to assess and manage subcontractors. This 
tool allows KEAR to comprehensively review subcontractor qualifications, 
verifying critical metrics such as:
Licenses and Certifications
Health & Safety Standards
Insurance and Surety
Financial Stability
Relevant Work Experience
Legal and Compliance History
Subcontractors submit their information through the platform, after which 
KEAR reviews each entry for compliance with both internal and client 
contract requirements. If any qualification issues arise, KEAR addresses 
these directly with the subcontractor before issuing an approval.
This rigorous selection process ensures that KEAR brings together a team 
of qualified, reliable subcontractors who are selected on a combination of 
qualifications and price - and not price alone.
Commitment to SBE Program and Veteran-Owned Businesses 
KEAR is committed to creating opportunities for for Small Business
Enterprise (SBE) and Veteran Owned Businesses. Through our Veteran
Outreach Program, we actively seek out and engage Veteran-Owned
subcontractors and vendors, and we prioritize hiring and retaining
Veteran talent at all skill levels.
Hiring veterans not 
only enhances our 
talent pool but also 
supports a broader 
social mission, fostering 
community strength and 
honoring the valuable 
contributions veterans have
made. 
Our outreach efforts include contacting all firms certified by
various SBE programs.  We also notify bid services, including AZBEX,
Construction Journal, Construct Connect, Bonfire, BidNet Direct and
others, to expand awareness and participation.
PROJECT UNDERSTANDING - SUBCONTRACTOR SELECTION 
A.R.S COMPLIANT SUBCONTRACTOR SELECTION PLAN
4

Description of Project: This job
order included the upgrades to the
City of Phoenix remote facility lift
station 73 including demolition of
the shade canopies, chemical odor
control scrubber system and
concrete foundations. The new
installation includes a new bio-filter
system for odor control and various
site improvements. 
Role of the Firm: 
Prime Contractor
Project’s Construction Cost: 
$1,285,693
Complexity: 
Existing facility demolition with a
few unforeseen condition issues.
Required extensive coordination
with Wastewater Operations and
SCADA integrators.
Eric Quick, WW Engineering
City of Phoenix
602-256-4273
eric.quick@phoenix.gov
Description of Project: This project
included the construction of a new
wastewater treatment plant in
Buckeye, AZ.   The project included
over 15 acres of new ponds, new
head works, solids handling, sludge
basins, equalization basins, odor
control system, UV disinfection
system, effluent pump station,
biological plant with blowers and all
site civil elements such as new
driveways, fencing and drainage
areas.
Role of the Firm:
Prime Contractor
Project’s Construction Cost: 
$10,881,012
Complexity: 
Phased  with early startup of certain
plant systems to allow owner to
operate early.  Complex temporary
systems to allow for vault/haul
operations to meet permit deadlines.
James Heaton - Wilson (owner rep)
602-283-2739
james.heaton@wilsonco.com
. 
Description of Project: This job 
order included the installation of a 
new 20,000-gallon water tank, well 
upgrades, new drain lines, piping &
valve replacement on the existing
booster pump station, new
filtration, and electrical / I&C
improvements.
Role of the Firm:  
Prime Contractor
Projects Construction Cost:
$554,301 
Complexity: 
KEAR planned early procurement
for on-time construction.  Demand /
Season timing with facility
operations was required.
Brian Huntzinger, Manager
City of Flagstaff
928-774-0262
bhuntzinger@flagstaffaz.gov
 
Description of Project: This job
order included removal and
replacement of an Odor Control
Unit including new ductwork,
modifications to the equipment
pad and startup assistance for the
Owner. The project also included
primary power upgrades and
control upgrades along with other
miscellaneous site improvements.
Role of the Firm: 
Prime Contractor
Project’s Construction Cost: 
$331,947 
Complexity: 
Existing facility was out of service
and upgrades were very
straightforward.
Troy Dagenhart, Water Svc Mgr
City of Flagstaff
Phone: 928-213-2432
tdagenhart@flagstaffaz.gov
 
5
PROJECT UNDERSTANDING- PROJECT SCALE & COMPLEXITY
WILDCAT HILL ODOR
CONTROL UPGRADES
CONTINENTAL WELL 
UPGRADES 
CITY OF PHOENIX LIFT
STATION 73 BIOFILTER
HUC2 WASTEWATER
TREATMENT PLANT
KEAR’s history of successful project completion includes a wide range of project magnitude, complexities and scopes.   From simple maintenance  projects
to full blown new plant construction - our team has experienced a lot in our 24 years!   Oftentimes the smaller projects can be just as complex as the large
projects and we maintain the resources to work on a wide range of projects. Here are a few examples of the scale and complexity of projects we
typically perform:
ROUTINE PROJECT SCALE & COMPLEXITY

1
PROJECT UNDERSTANDING
RESOURCE MANAGEMENT BETWEEN PROJECTS
Eddy Antonelli
Purchasing Manager
17+ years with KEAR
Our centralized purchasing department plays a critical role in supporting the success of our projects by streamlining procurement and ensuring
timely delivery of materials, equipment, and subcontractor services. By leveraging company-wide buying power, standardized vendor relationships,
and a deep understanding of project requirements, our purchasing team secures cost-effective and as-specified resources that align with our
construction schedule. 
Our Purchasing Manager, Eddy Antonelli coordinates between field and office teams, and ensures collaboration between all of KEAR’s
water infrastructure projects to ensure proper utilization of equipment and material resources. 
For the $10.8M HUC2 WWTP project in
Buckeye, AZ, KEAR executed two early
GMP’s to facilitate on-time delivery of
critical equipment. We completed our long
lead study which resulted in the immediate
submission of GMP1 for switchgear and
electrical equipment. The second GMP
covered all long-lead process equipment
and valves. This project was also largely
designed when KEAR was contracted which
allowed for swift GMP execution during the
preconstruction phase. 
PERFORMANCE EXAMPLE- PURCHASING
Purchasing & Subcontracting - Advanced Systems for Resource Management
Our accounting and project management systems have been created to swiftly setup,
execute and manage multiple JOC’s efficiently. Following receipt of a job order request,
our managers easily and quickly setup each JOC and are able to engage and contact
vendors, subcontractors and professional services quickly. All of KEAR’s processes for
contracting are fully electronic. KEAR will have over 45 projects running at any given
time and these proven systems allow for efficient resource management across a wide
range of projects on a nationwide level!
JOC Resource Allocation Meetings
KEAR’s JOC Program Manager Mike Candelaria holds weekly meetings with his JOC staff
to review active project progress, project issues, risk registers, and resource needs.
These meetings include collaboration with KEAR Purchasing, Safety and Quality Control
departments.
All project resources are
managed from of our corporate
office located at 22555 N. 20
Ave in North Phoenix.
th
6

Phoenix LS 
Continental Well
& Tank JOC
Wildcat Hill
OC JOC
Agave 
73 JOC
Ranch JOC
3
PROJECT UNDERSTANDING - SCOPE OF WORK
3.1. General Scope of Work
KEAR’s understanding and approach to the project scope of work is as follows:
Remove and dispose of the existing well discharge piping, valves, and sand separator.
KEAR understands the importance of proper removal and disposal of existing equipment and materials. Prior to removal of the existing well discharge piping,
valves and sand separator, KEAR will work with the City of El Mirage Water Department to ensure a proper shutdown to include lockout/tagout procedures are
followed prior to any removal of piping or valves. Once all safety precautions are in place, the discharge piping, valves and sand separator will commence. All
material will be predetermined with the City Staff to ensure any salvageable material is provided back to the City prior to disposal. 
Supply and Install Approximately 60 fee of new steel discharge piping.
KEAR will provide the appropriate tools and equipment along with a knowledgeable Superintendent with crews to install the new discharge piping system. The
discharge piping will consist of both ductile iron pipe and steel pipe with the existing pipe being replaced in like kind.
Supply and install new valves and a new sand separator.
Prior to installation or any removal of the existing valving, KEAR will submit and provide manufacturer information for replacement of the existing 10” silent
check valves, 10” gate valves, 12” silent check valves and the sand separator, for approval. Once the material is approved and delivered, the replacement will
take place.
Modify or replace existing piping supports as needed.
KEAR understands there are approximately 5 existing pipe supports at the well site. KEAR will evaluate the pipe supports to determine if they can be reused or
will need to be replaced with the input from the City of El Mirage Water Department. 
Provide necessary connection points for existing instrumentation and gauges, etc.
Once the piping is in place and supports are installed, KEAR will ensure that all existing instrumentation and gauges are installed in the proper places and
connections points on the pipe. 
Prepare, prime, and paint all new piping and valves (one (1) primer coat, two (2) final paint coats).
Once the pipe, equipment, instrumentation, and gauges are installed, Pressure testing and disinfection will take place. Then the prepping for the coating will
take place, to include masking the instrumentation, gauges, etc. Once the prepping is completed, (1) primer coat will be applied and set for cure. Once the
curing is completed, an application of the 1  final coat will be completed followed by the 2  coat after cure out. 
st
nd
Perform piping and fitting leak tests prior to painting.
As mention in line item F, this will take place prior to coating and painting.
Provide and remove scrap dumpster.
KEAR understand the importance of good housekeeping and will provide a dumpster for all trash and debris. Once the dumpster is full, the dumpster will be
removed with an empty in it’s place until all work and clean up is completed,
Complete site cleanup upon project completion.
KEAR will ensure that the site is cleaned and put back into place in like or better condition than when the work started. All trash and debris will be removed
and disposed of properly per all local, state and federal regulations.
7

3
Agave 
Ranch JOC
PROJECT UNDERSTANDING - PIPE INSTALLATION
8

3
Phoenix LS 
Agave 
73 JOC
PROJECT UNDERSTANDING - CONSTRUCTION SCHEDULE
9

3
Phoenix LS 
Agave 
73 JOC
PROJECT UNDERSTANDING - CONSTRUCTION SCHEDULE
10

Phoenix LS 
Agave 
73 JOC
3
COST PROPOSAL
11
Pricing Proposal
KEAR proposes to provide the construction services as required for the Thompson Ranch Well site for the lump sum of:
        $140,000.00
        One Hundred Fourty Thousand Dollars and Zero Cents.
Addenda Acknowledgement
Although no formal addenda were issued KEAR acknowledges we have incorporated all of the Q&A in the
procurement portal through the date of this bid proposal.
Pricing Clarifications
1.We exclude the testing, abatement and disposal of any hazardous materials such as lead based paint and asbestos.
2.Lead times as illustrated on our project schedule are as provided by our vendors at bid time and are subject to
change due to market conditions.  KEAR will make all efforts to expedite ordering of materials to meet or improve
upon the schedule provided.
Additional Clarifications
Please note that the procurement documents did not outline the questions or format for this bid proposal (the
question was asked however a format or actual questions for us to answer were not provided).   We followed the
previous proposal format issued by El Mirage in this response.  Should you have any questions or require any
additional information please let us know.
KEAR Civil Corporation
Mike Fossett, President