Arrowhead Pump - Sole Source Documentation
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Utilities Department 10355 N 121st Avenue, El Mirage 85335 623-935-6405; Fax 623-935-6184; TDD 623-933-3258 www.cityofelmirage.org MEMORANDUM TO: Nick Russo, Public Works Director Valerie, Ojeda, Fiscal Services Administrator FROM: Kyle Huttenhow, Utilities Water Division Supervisor THROUGH: Scott Ketchmark, Utilities Superintendent SUBJECT: Arrowhead Pump and Supply LLC DATE: January 20, 2026 The purpose of this memo is to justify using Arrowhead Pump & Supply LLC to replace lift station pumps at Grand Village Lift Station. Arrowhead Pump & Supply LLC the sole distributor of Vaughan chopper pumps in Arizona (see attached sole source letter). Vaughan pumps have been successfully used at Brisas Lift Station, significantly reducing pump failures. Additionally, these pumps allow city staff to perform maintenance during preventive maintenance rotations, improving reliability and efficiency. This purchase order is for three pumps for Grand Village Lift Station: two active pumps and one spare. JAN 20 2026 To Whom It May Concern: The appointed Vaughan Co. Inc. Representative and sole source for the Industrial & Municipal markets including sales, service and parts in the state of Arizona is: Arrowhead Pump and Supply LLC 2452 E Ironside Dr Gilbert, AZ 85298 Phone (623) 606-4275 Email: kevin.oliver@arrowheadpumpsupply.com Please contact them for pricing, information or any other assistance you require. Sincerely, Stefanie Vaughan Phone: 360.249.4042 ext. 227 E-mail: stefanie@chopperpumps.com AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF TOLLESON AND ARROWHEAD PUMP AND SUPPLY, LLC THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT (this “First Amendment”) between the City of Tolleson, an Arizona municipal corporation (the “City”) and Arrowhead Pump and Supply, LLC, an Arizona limited liability company, (the “Contractor), (collectively, the “parties”), is hereby entered into and shall be effective on the last signature date set forth below. Note: Amendment changes are noted with additions in bold font and deletions in strikeout font. RECITALS A. The City entered into a Professional Services Agreement as of December 14, 2023 (the “Agreement”) with the Contractor for professional services related to pumps and replacement parts for pump equipment for use by the City’s Utilities Department (the “Parts and Services”). The terms of the Agreement are incorporated herein by reference. B. The City has determined that additional Parts and Services are necessary and desires to renew the term of the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and the Contractor hereby agree as follows: 1. The parties agree to amend Paragraph 1 Term of Agreement of the Agreement, as follows: 1. Term of Agreement. This Agreement shall be retroactively effective as of July 1, 2025, the date first set forth above and shall remain in full force and effect until June 30, 2024June 30, 2026 (the “Initial Term”), and shall automatically renew for one successive one-year term (a “Renewal Term”), unless terminated as otherwise provided in this Agreement. The Initial Term and the Renewal Term are collectively referred to herein as the “Term.” Upon renewal, the terms and conditions of this Agreement shall remain in full force and effect. 2. The parties agree to amend Pierce Coleman PLLC notice address in Paragraph 14.14 of the Agreement as follows: With copy to: Pierce Coleman PLLC 7730 E. Greenway Road, Suite 105 17851 N. 85TH STREET, SUITE 175 Scottsdale, Arizona 8526085255. Attn: Justin Pierce, City Attorney 3. Effect of Amendment. In all other respects, the Agreement is affirmed and ratified and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 4. Non-Default. By executing this Amendment, the Contractor affirmatively asserts that (i) the City is not currently in default, nor has it been in default at any time prior to this Amendment, under any of the terms or conditions of the Agreement and (ii) any and all claims, known and unknown, relating to the Agreement and existing on or before the date of this Amendment are forever waived. 5. Conflict of Interest. This Amendment and the Agreement may be canceled by the City pursuant to A.R.S. § 38-511. [SIGNATURES ON THE FOLLOWING PAGE.] [REMAINDER OF PAGE TO REMAIN BLANK.] “City” CITY OF TOLLESON, an Arizona municipal corporation Reyes Medrano, Jr., City Manager Date ATTEST: Crystal Zamora, City Clerk APPROVED AS TO FORM: Justin S. Pierce, City Attorney [ADDITIONAL SIGNATURE ON FOLLOWING PAGE.] “Contractor” ARROWHEAD PUMP AND SUPPLY, LLC, an Arizona limited liability company By: Name: Kevin Oliver Date 9/24/2025 Title: President