R26-04-05 EMYAC Bylaws Amendment

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RESOLUTION R26-04-05
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF EL
MIRAGE, MARICOPA COUNTY, ARIZONA, AMENDING THE EL
MIRAGE YOUTH ADVISORY COMMISSION (EMYAC) BYLAWS
NOW, THEREFORE, be it resolved by the Mayor and Council of the City of El
Mirage, Arizona, as follows:
Section 1.
Resolution R25-09-11 established the City of El Mirage Youth Advisory
Commission (EMYAC) and bylaws.
Section 2.
The amended bylaws of the EMYAC attached hereto as Exhibit A and
made a part hereof by this reference are hereby adopted.
PASSED AND ADOPTED by the Mayor and Council of the City of El Mirage,
this 7th day of April 2026.
____________________________
Alexis A. Hermosillo, Mayor
ATTEST:
APPROVED AS TO FORM:
__________________________
____________________________
Jill A. Boltz, City Clerk 
Justin Pierce, City Attorney

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EXHIBIT A TO RESOLUTION NO. R26-04-05
BYLAWS OF THE CITY OF EL MIRAGE
YOUTH ADVISORY COMMISSION
ARTICLE I: GENERAL PROVISIONS
Section 1.
The name of this commission is the City of El Mirage Youth
Advisory Commission (the “EMYAC”).
Section 2.
The known place of business of EMYAC is 10000 North El Mirage
Road, El Mirage, Arizona 85335.
ARTICLE II:  PURPOSE AND FUNCTIONS
Section 1.
Purpose.  EMYAC shall have the following purposes:
1.
To provide a structure within local government to respond to the needs
of children and youth residents of El Mirage; and
2.
To serve as a voice for all children and youth residents of El Mirage by
understanding, recognizing, and making recommendations to the city
council on issues that promote a safe, healthy, and positive environment
for child and youth development; and
3.
To implement activities that promote a positive environment for youth
and children; and
4.
To recognize children and youth make significant contributions to the
community.
Section 2.
Functions.  EMYAC shall have the following functions:
1.
Act in an advisory capacity to the Mayor, City Council, and the City
Manager, or designee, on matters pertaining to the child and youth
population of the City of El Mirage, especially as it relates to municipal
programs and projects; and
2.
Assist in the planning of community services, education, and awareness
programs and events for the teen residents of the city, and promote and
stimulate interest and participation therein; and
3.
Maintain a constructive working relationship with organizations working
towards a better quality of life for children and youth; and
4.
Design and participate in activities and programs intended to generate
youth input; and
5.
Identify the unmet needs of children and youth through personal contact
with children, youth, school officials, youth providers, and others; and
6.
Adopt annual work plans guiding the operation and activities of the
EMYAC, subject to the approval of the City Council; and
7.
Perform such other duties as may be prescribed by ordinance or
resolution.

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ARTICLE III:  MEMBERSHIP AND OFFICERS
Section 1.
Members.  EMYAC membership shall consist of:
1.
The EMYAC shall be composed of nine (9) high school-aged members
(active incoming freshmen through seniors participating in any form of
secondary education) and two (2) non-voting alternates who reside
permanently or attend school within the boundaries of the City of El
Mirage.
2.
The members of the EMYAC shall be appointed by the Mayor or the
Mayor’s designee. Each EMYAC member must take and subscribe to the
oath of office prior to the assumption of official duties.
3.
All appointments to the EMYAC shall be for a period of one fiscal year
(July 1-June 30), except as provided in this section. The appointment of
the initial members of EMYAC hereunder shall serve for a period from
initial appointment through the end of the following fiscal year (June
30).
4.
Eligible members in good standing may apply to have their terms
renewed by submitting a letter of interest in March of each year.
5.
New members may be appointed to replace vacancies in the EMYAC for
the remainder of the vacant term, with preference given to currently
serving alternate members.
6.
All members serve at the pleasure of the Mayor. The Mayor or the
Mayor’s designee may remove a member for inefficiency, neglect of duty,
misconduct, or three unexcused or unexplained absences, and such
action shall be final.
7.
All members shall serve without pay, except that members may be
reimbursed for actual expenses incurred in connection with their duties
upon authorization or ratification by the EMYAC and in accordance with
all City of El Mirage Finance Department policies.
8.
The City of El Mirage Parks and Recreation Director, City Clerk, and/or
additional employee designee will serve as staff liaison(s) to support the
EMYAC.
Section 2.
Officers.  The following officers will serve one-year terms by a
majority vote of the EMYAC members.
1.
The Chairperson coordinates meeting agendas, facilitates the
meetings, represents the EMYAC at community events, attends
meetings, and communicates with the City Council as required.
2.
The Vice Chair serves as Chairperson when the Chairperson is unable

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to fulfill his or her duties, assists the Chairperson in all duties,
coordinates special events, and communicates the status to the
Chairperson.
3.
The Secretary/Historian records issues discussed and completed at
each meeting, distributes minutes and meeting announcements,
works with City staff to ensure agendas are properly posted, and
corresponds for the commission as needed. Additionally, this position
shall be responsible for collecting (which shall include taking pictures
at all events) and cataloging all pertinent information for the EMYAC.
In the event this person cannot attend a function, he/she will appoint
someone to take pictures at the event.
4.
The Treasurer shall be responsible for maintaining EMYAC's financial
records, reporting at all meetings, and ensuring the commission’s
compliance with all City of El Mirage Finance Department policies and
procedures.
ARTICLE IV:  MEETINGS AND RECORDS, CONDUCT OF BUSINESS AND
RULES AND PROCEDURES
Section 1.
Meetings and records.  The EMYAC shall meet once a month or
more often, if needed. All meetings shall be open to the public, and notices will
be posted as provided by Arizona open meeting law and El Mirage City Code.
Minutes shall be kept of all EMYAC meetings. The minutes shall include all issues
considered and record the members' votes on each.
Section 2.
Conduct of business.  A majority of the youth members shall
constitute a quorum. The affirmative vote of a majority of the youth members
voting shall be required for passage of any matter before the EMYAC. A member
may abstain from voting only upon declaration that they have a conflict of
interest, in which case such member shall take no part in the deliberation of the
matter.
Section 3.
Rules and procedures.  The EMYAC shall make and publish
rules and procedures to govern its proceedings to provide for its meetings,
subject to ratification by the City of El Mirage City Council. Additionally, the
EMYAC will submit an annual work plan to the City Council with identified goals
and objectives for each upcoming school year.