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Contractor
Quote
Allowance
Total
ALK Asphalt
$1,087,712.15
$150,000.00
$1,237,712.15
MR Tanner
$1,118,587.28
$150,000.00
$1,268,587.28
Weems Asphalt
$1,032,840.00
$150,000.00
$1,182,840.00
Original Townsite Road Resurfacing Project (Phase 2)
Yellow - Microseal
Red - Mill & overlay
El Mirage Original Townsite Phase 2
5th Ave
4th Ave
2nd Ave
3rd Ave
Well St
Palm St
Primrose St
Verbena St
Well St
Public Works Department
10355 N 121st Avenue, El Mirage 85335
623-935-6405; Fax 623-935-6184; TDD 623-933-3258
www.elmirageaz.gov
SCOPE OF WORK
April 2026
City of El Mirage – Original Town Site Pavement Mill & Overlay Project - Phase 2
•
Adjust Survey Monuments
•
Pre Lower Utility Adjustments
•
Raise Water Valves
•
Raise Manholes
•
Pavement Markings
•
Traffic Control
•
Uniformed Off-Duty Officer
•
2” Asphalt Milling
•
2” AC Overlay
•
2x Microseal
•
Digital Message Boards for Public
Notification
•
Include Sales Tax
Please include 90-day pricing to include mobilization, labor & materials for entire project.
Use attached project map for reference.
To:
Contact:
City of El Mirage
Nick Russo
Fax:
El Mirage, AZ 85335
Address:
10000 N. El Mirage Road
Phone:
623-876-4235
Original Town Site Overlay - Phase 2
Project Name:
Bid Number:
2026-0892
Project Location:
W Ventura Street & N Alto Street, El Mirage, AZ
Bid Date:
5/11/2026
Work to be performed under the following contract:
1GPA - Asphalt Products and Services
IFB PV No. IFB #22-15P
Bid Is Based On (1) Phase/Mobilization Over Consecutive Working Days (Excluding Weekends & Holidays)
Total Price
Unit Price
Unit
Item Description
Item #
Estimated Quantity
$1,300.00
$1,300.0000
1.00
1GPA - 30
LS
Mobilization - Asphalt Milling:
$86,364.90
$2.7000
31,987.00
1GPA - 31
SY
Asphalt Milling (Per Inch Deep):
$7,750.00
$155.0000
50.00
1GPA - 243
HR
Sweeping:
$600.00
$600.0000
1.00
1GPA - 82
LS
Mobilization - Fog or Tack Seal:
$17,272.98
$0.0600
287,883.00
1GPA - 83
SF
Fog Seal or Tack Seal:
$2,500.00
$2,500.0000
1.00
1GPA - 22
LS
Mobilization - Asphaltic Concrete Paving & Overlay:
$518,189.40
$1.8000
287,883.00
1GPA - 25
SF
Asphaltic Concrete Paving & Overlay (2" Depth):
$650.00
$650.0000
1.00
1GPA - 42
LS
Mobilization - Hot Rubber Crack Seal:
$23,750.00
$2.5000
9,500.00
1GPA - 43
LB
Hot Rubber Crack Seal:
$4,900.00
$4,900.0000
1.00
1GPA - 70
LS
Mobilization - Type II Micro:
$224,226.60
$8.9000
25,194.00
1GPA - 71
SY
Type II Micro:
·
Two Coats
$1,600.00
$800.0000
2.00
1GPA - 179
LS
Mobilization - Manhole Adjustments:
$8,400.00
$600.0000
14.00
1GPA - 180
EACH
Lower Manhole:
$11,200.00
$800.0000
14.00
1GPA - 181
EACH
Raise Manhole:
$9,040.00
$565.0000
16.00
1GPA - 183
EACH
Lower Water/Sewer/Gas Valves:
$9,600.00
$600.0000
16.00
1GPA - 184
EACH
Raise Water/Sewer/Gas Valves:
$1,400.00
$350.0000
4.00
1GPA - 188
EACH
Lower Survey Monuments (Type B):
$2,280.00
$570.0000
4.00
1GPA - 189
EACH
Raise Survey Monuments (Type B):
$600.00
$600.0000
1.00
1GPA - 134
LS
Mobilization - Acrylic Striping:
$1,200.00
$1,200.0000
1.00
1GPA - 135
LS
Mobilization - Thermoplastic Striping:
$1,100.00
$0.5000
2,200.00
1GPA - 140
LF
New Layout: Acrylic 4" Wide:
$2,640.00
$1.2000
2,200.00
1GPA - 144
LF
Thermoplastic: 4" Wide:
$1,000.00
$20.0000
50.00
1GPA - 178
EACH
Blue Reflector Installed:
$11,400.00
$285.0000
40.00
1GPA - 239
HR
Registered Surveyor, 1 Man And Equipment:
$25,000.00
$2,500.0000
10.00
1GPA - 242
EADY
Traffic Control:
$973,963.88
Bid Price Subtotal:
$58,876.12
Tax (City Of El Mirage) 6.05%:
$1,032,840.00
Total Bid Price:
Notes:
• Due to the current volatility of petroleum based products (liquid asphalt binder) and other materials required to perform our
work, this proposal is valid for 30 days from the proposal date.
• EXCLUSIONS (Unless Otherwise Stated):
Liquidated Damages,Permits, Bonds, Sales Tax, Retention of Monies, Fees, Plans, Engineering, Survey, Testing, Staking, Irrigation Repairs,
Landscaping, Notifications, As-builts, Utility Adjustments, Compaction Testing, Weed Abatement, Any Pre-Existing ADA Compliance Issues, Hard Dig
(Caliche), Traffic Control, Prime Coat, Davis Bacon & Prevailing Wages, Track-out rock and devices, SWPPP, Plant Opening Fees, Loop Detectors,
Removal of Petro-Mat, Owner Controlled Insurance Program (OCIP), Contractor Controlled Insurance Program (CCIP), Damage to utilities buried
less than 18 inches below subgrade.
Page 1 of 2
5/29/2026 12:20:25 PM
• General Conditions:
1. To ensure the best quality and efficiency for your project, vehicles and trailers shall be coordinated and relocated by Owner prior to starting our
work. If vehicles/trailers are in our work area on the scheduled date(s) work is performed, Owner will be charged $75.00 per each vehicle/trailer
relocated.
2. Work area shall be free from standing water before starting work and remain free of water until the completion of the work. This includes
automatic sprinklers or any other water source on or around the property.
3. To ensure a safe project for all, the designated work area shall remain closed to vehicular traffic until contractor approves opening area to traffic.
4. Owner shall provide reasonable access to water source. 5. Additional charges may be applied resulting from circumstances beyond the control of
Weems Asphalt which prohibit work from being completed as scheduled. Including, but not limited to other Contractors performing unrelated work,
vehicles in work area, water from sprinklers or other fixtures, etc.
6. This proposal is based on performing the work during normal business hours.
7. Customer/Owner is solely responsible for maintaining subject property in full compliance regarding Americans With Disabilities Act (ADA) Federal
and State Laws. Customer/Owner agrees to indemnify and hold Weems Asphalt harmless from and against any and all liability, claims, expenses or
damages, including attorneys' fees, relating in any way to ADA requirements or issues.
• Terms & Conditions:
1. Proposal Valid for 30 Days. Weems Asphalt's proposal is valid for a period of 30 days from issuance. Should Customer award a contract after
that period, Weems Asphalt may reasonably adjust its proposed work, time and price for Customer's acceptance.
2. Commercially Reasonable Contract Form. Weems Asphalt conditions its proposal on the Customer's agreement to a mutually acceptable and
commercially reasonable contract form incorporating the terms set forth herein. Commercially reasonable contract forms include those published by
ConsensusDocs, see www.consensusdocs.org.
3. Prompt Payment and Lien Waivers. Customer shall make prompt payment of the contract price to Weems Asphalt in accordance with the
requirements of ARS 32-1129.01. Customer shall furnish lien waivers with its applications for payment in accordance with ARS 33-1008(D).
4. Relief for Excusable and Compensable Delays and Impacts and Unforeseen Conditions. Weems Asphalt shall not be responsible for damages to
Customer and Weems Asphalt shall be entitled to an equitable adjustment of the contract time resulting from delays and impacts not within the
reasonable control of Weems Asphalt. Weems Asphalt shall be entitled to equitable adjustments in the contract time and the contract price
resulting from delays and impacts caused by Customer or its agents and for unforeseen conditions.
5. Warranty. Weems Asphalt shall warranty its materials and workmanship for a period of one (1) year from the date of substantial completion of
Weems Asphalt's work. Weems Asphalt shall not be responsible for damage or defects in its completed work caused by Customer or others.
6. Indemnity and Insurance. Weems Asphalt shall indemnify Customer for any third-party claims, damages or expenses to the extent caused by the
negligent performance of Weems Asphalt's work by Weems Asphalt. Weems Asphalt shall have no obligation to indemnify Customer to the extent
such claims, damages or expenses are caused by Customer or anyone other than Weems Asphalt. Weems Asphalt shall furnish Customer with its
Certificate of Insurance current as of the time of contract and shall, if requested by Customer, name Customer as an additional insured of its policy
of commercial general liability insurance by endorsement reasonable acceptable to Weems Asphalt and its insurer.
7. Mutual Waiver of Consequential Damages and Limitation of Liability. Neither Weems Asphalt nor Customer shall be liable to the other for any
consequential damages. Except for damages covered by Weems Asphalt's insurance or within the scope of Weems Asphalt's obligations of
indemnity for third-party claims, Weems Asphalt shall not be liable to Customer for damages, expenses or fees in excess of the contract price
actually paid by Customer.
8. Dispute Resolution. Weems Asphalt and Customer shall endeavor to resolve any claims and disputes between them through negotiation or
privately administered mediation. Any actions brought to enforce the contract and/or claims arising from the contract or the work of Customer's
Project shall be brought in Maricopa County Superior Court.
• Paving On Others Grade Terms: Grade to be performed by others. Prior to the Paving work, Parties shall stringline the grade to ensure it has
been finished per the Plans and Specifications. Client shall be responsible for ensuring finished grade has passed all specified project requirements
prior to beginning paving operations.
Payment Terms:
NET 15 DAYS
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Weems Asphalt
Authorized Signature:
Estimator:
Ray Cauiola
(602) 502-2376 rayc@weemsasphalt.com
Page 2 of 2
5/29/2026 12:20:25 PM
To:
Contact:
CITY OF EL MIRAGE
Fax:
EL MIRAGE, AZ 85335
Address:
10000 N EL MIRAGE RD
Phone:
423 876-2953
El Mirage Town Site Mill, Overlay, And Microseal
Project Name:
Bid Number:
Project Location:
Bid Date:
Total Price
Unit Price
Unit
Item Description
Item #
Estimated Quantity
$2,400.00
$300.00
8.00
1
EACH
ADJUST SURVEY MONUMENTS
$18,700.00
$550.00
34.00
2
EACH
PRELOWER UTILITIES
$11,025.00
$525.00
21.00
3
EACH
RAISE VALVES
$7,150.00
$550.00
13.00
4
EACH
ADJUST MANHOLES
$6,000.00
$6,000.00
1.00
5
LS
PAVEMENT MARKINGS
$63,300.00
$63,300.00
1.00
6
LS
TRAFFIC CONTROL
$46,200.00
$46,200.00
1.00
7
LS
UNIFORMED OFF-DUTY OFFICER
$99,750.00
$2.85
35,000.00
8
SY
2" ASPHALT MILLING
$651,000.00
$18.60
35,000.00
9
SY
2" AC OVERLAY (CITY OF PHX 1/2" LOW VOLUME)
$118,750.00
$4.75
25,000.00
10
SY
MICRO SEAL- 1 COAT (TYPE II)
$5,760.00
$180.00
32.00
11
DY
DIGITAL MESSAGE BOARDS FOR PUBLIC NOTIFICATION
(3 EACH/DAY)
$1,030,035.00
Base Bid Price Subtotal:
$1,030,035.00
Total Bid Price:
ALTERNATE-ADD
$68,750.00
$2.75
25,000.00
12
SY
PROFILE MILL MICROSEAL AREAS TO TAKE OFF EXISTING
SEAL
$21,600.00
$7,200.00
3.00
13
DY
CRACK SEAL
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
M.R. TANNER DEVELOPMENT & CONSTRUCTION, LLC.
Authorized Signature:
Estimator:
Page 1 of 1
5/15/2026 2:29:05 PM
Tax @ 6.05%
$66,952.28
Grand Total Including tax and add-ins:
$1,118,587.28
5/11/2026 10:08:05AM
PROPOSAL #250081r2
Peoria, AZ 85381
14050 N 83rd Ave Suite #200
ALK Asphalt LLC
Phillip Sublasky
480-901-9719
PSublasky@alkasphalt.com
Contact:
Phone:
Email:
Job Name:
Contact Name:
Nick Russo
Historic Neighborhood Rehab
N/A
Date of Plans:
Company Name:
El Mirage
Jobsite Address:
Revision Date:
El Mirage Rd & Thunderbird Rd
N/A
City, State, Zip
Addenda:
El Mirage, AZ 85335
N/A
Phone:
GC Clarification:
623-512-0649
N/A
Email:
Valid for:
NRusso@elmirageaz.gov
30 days from date above
Asphalt Index
ADOT Index
Bid to complete over 10 days.
AMOUNT
ITEM
DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
LS
10
*
1.00
15,000.00
15,000.00
Mobilization
EA
35
*
36.00
34,560.00
960.00
Pre-Lower & Raise Valves
EA
36
*
9.00
14,400.00
1,600.00
Pre-Lower & Raise Manholes
EA
37
*
3.00
690.00
230.00
Replace Survey Monuments After Paving
SY
40
*
33,028.00
99,084.00
3.00
Asphalt Milling 2" Deep
SY
45
*
33,028.00
660,560.00
20.00
Asphalt Paving 2"
SY
93
*
25,334.00
164,671.00
6.50
Apply Type II Micro Seal (Double Coat)
LS
120
*
1.00
6,500.00
6,500.00
Pavement Markings
DY
130
*
15.00
22,500.00
1,500.00
Traffic Control
HRS
140
*
100.00
15,000.00
150.00
Off Duty Police Officers (Allowance)
GRAND TOTAL
PRE-TAX GRAND TOTAL
TAX
$1,032,965.00
$54,747.15
$1,087,712.15
NOTES:
PAYMENT TERMS: If payment in full is not received by ALK Asphalt LLC within 45 days of project completion or progress
payment, to the extent allowed by law, a finance charge of 1.5% per month (18% APR) and a $50/ month processing fee will be
added to the total due.
ATTORNEY'S FEES: In the event Client fails to pay as required by this agreement, ALK Asphalt LLC shall be entitled to
recover from the client any fees or costs incurred by ALK Asphalt LLC, including reasonable actual attorney fees and collection
agency fees, in the demand, commencement, and/ or prosecution of collection activities.
GUARANTEE: All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according
to standard practices accepted by the applicable governing body.
EXCLUSIONS: ALK Asphalt LLC is not liable for work outside this proposal's scope or agreed upon in the contract
documents. Any work not listed in this proposal or contract documents must be agreed upon before additional work is
performed. Alterations: Any alterations or deviations from proposed specifications involving extra costs will be executed only
upon a written and signed change order.
Page 1 of 3
* - Biditem is a taxable item
TAXES: ALK Asphalt LLC will assess all applicable state and local taxes to the proposal unless an AZ5005 form has been
completed and is on file with ALK Asphalt LLC before the project start date.
CANCELLATION: A cancellation fee of 5% of the total project cost will be charged for cancellations within 5 days of the
scheduled start date. This fee is intended to cover administrative and planning expenses incurred by ALK Asphalt LLC.
Exceptional Circumstances: In the event of unforeseen and extraordinary circumstances beyond the client's control (e.g., natural
disasters, regulatory changes), both parties agree to discuss and negotiate a fair resolution.
RESCHEDULING: In cases where the client wishes to reschedule the project, ALK Asphalt will reasonably accommodate the
request without imposing additional fees, subject to availability and scheduling constraints.
INDEMNIFICATION: The client shall indemnify and hold ALK Asphalt LLC harmless from any loss or liability from
performing the Services under this agreement.
CONFIDENTIALITY: We respect the sensitive nature of the information you share. ALK Asphalt LLC acknowledges that the
client must disclose certain confidential and proprietary information to us so that we can perform our duties under this
agreement. We assure you that revealing to a third party or misusing this proprietary or confidential information would
irreparably harm the client, and we are committed to maintaining the highest level of confidentiality.
NO PARTNERSHIP: This agreement does not create a partnership between the client and ALK Asphalt LLC. Unless otherwise
directed, ALK Asphalt LLC shall have no authority to enter into contracts on the client's behalf or represent the client in any
manner.
NON-COMPETE: The client does not have the authority to directly employ ALK Asphalt LLC staff for work outlined in or
outside of this agreement at any time for any reason.
DELAYS: All agreements are contingent upon weather, strikes, accidents, or delays beyond our control. Jobs are scheduled
upon receipt of the signed Proposal or contract; "first come, first serve." Clients will be notified of an approximate start and
completion date. Occasionally, our schedule needs adjusting due to weather, job delays, lack of permits, accidents, employee
illness, back-ordered material, etc. In such an event, Client agrees that such delays do not constitute non-performance, and
Customer will be notified of their new projected start date.
INSURANCE: The client is to carry the desired insurance. ALK Asphalt LLC carries general liability and vehicle insurance.
ALK Asphalt LLC is licensed and bonded to meet proper state requirements. Worker's Compensation Insurance fully covers all
employees.
SUB-CONTRACT: The client agrees that portions of this agreement may be subcontracted to another party, including only
companies qualified to perform the work outlined in this agreement and who can perform at the standards of ALK Asphalt LLC.
All subcontractor work will be overseen by ALK Asphalt LLC staff. In such event, the Client will be provided with the name
and address of such subcontractor (if required).
LIEN WAIVERS/ CONTRACTS PROVIDED: Client acknowledges receipt of a copy of the agreement prior to the
commencement of any work or any payment hereunder and is hereby informed that Client is entitled to receive lien waivers
from all contractors, subcontractors, and material suppliers at or prior to the time final payment is made.
LANDSCAPING: ALK Asphalt LLC is not responsible for landscaping, landscape restoration, or incidental damage to existing
landscaping, including trees, shrubs, bushes, flowers, etc., repair of ruts from equipment, and landscape restoration along edges
of work (unless listed as an item in the proposal or contract documents).
ENGLISH AS PRIMARY LANGUAGE: The client hereby acknowledges that the client is not visually impaired and can read
this agreement and that the client's primary language is English.
LIEN NOTICE: NOTICE OF LIEN RIGHTS: AS REQUIRED BY ARIZONA CONSTRUCTION LEIN LAW, ALK
ASPHALT LLC HEREBY NOTIFIES THE OWNER THAT PERSONS OR COMPANIES FURNISHING LABOR OR
MATERIALS FOR THE CONSTRUCTION OF THE OWNER'S LAND MAY HAVE LIEN RIGHTS ON THE OWNER'S
LAND AND BUILDINGS IF NOT PAID. THOSE ENTITLED TO LEIN RIGHTS IN ADDITION TO ALK ASPHALT LLC
ARE THOSE WHO CONTRACT DIRECTLY WITH THE OWNER OR THOSE WHO GIVE THE OWNER NOTICE
Page 2 of 3
* - Biditem is a taxable item
WITHIN SIXTY (60) DAYS AFTER THEY FIRST FURNISH LABOR OR MATERIALS FOR THE CONSTRUCTION.
ACCORDINGLY, IF ANY SUCH NOTICES ARE RECEIVED (SIXTY-DAY NOTICES ARE NOT REQUIRED UNDER
CERTAIN CIRCUMSTANCES). ALK ASPHALT LLC AGREES TO COOPERATE WITH THE OWNER AND THE
OWNER'S LENDER, IF ANY, TO SEE THAT ALL POTENTIAL LIEN CLAIMANTS ARE DULY PAID.
________________________________________
CUSTOMER RESPONSIBILITY: The Customer is responsible for ensuring the proposed work is within property lines, right of
way, and approved by zoning. The customer must obtain any necessary permits before the projected job start date. ALK Asphalt
LLC will contact Arizona 811 (Blue Stake) at least six days before the start date.
This bid shall supersede any contract documents for any of the above stated work and shall be part of any contract documents
agreed upon.
ACCEPTED BY:
SIGNATURE:______________________________
NAME: ______________________________
DATE: ______________________________
PO #: ______________________________
Page 3 of 3
* - Biditem is a taxable item