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ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions – FINAL
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ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions
Contents:
Introduction, Background, and Infrastructure Funding Agreements (IFA) Requirements.……….…………………………..…Page 3
1.
Infrastructure Funding Agreement: Process and Development (Required)
Requirements and Instructions for the Process and Development Templates……………..………………………………..…………..Page 8
Process and Development Template……………..…………………………………………………………………………………………..………….Page 11
Attachment A: ARIZONA@WORK Job Center partners, Chief Executive Official(s), and the
Local Workforce Development Board (LWDB) participating in the IFA……..…………………………...………………………...….Page 14
2.
ARIZONA@WORK Operating Budget: Infrastructure Costs (Required)
Requirements and Instructions for the Infrastructure Costs Templates……..………………..……...………………………………….. page 17
Attachment B1: ARIZONA@WORK Job Center and Affiliate Site Locations……..…………………………...….............................page 24
Attachment B2: ARIZONA@WORK Job Center Partners Co-located in each ARIZONA@WORK Job Center and
Affiliate Site Locations…………………………………………………………………………………………………………………………………………. page 25
Attachment B3: Annual Infrastructure Budget for each ARIZONA@WORK Job Center and
Affiliate Site…………………………………………………………………………………………………………………………………………………………. page 26
Attachment B4: Percentage of Each Co-located ARIZONA@WORK Job Center Partner’s Occupancy in each
Center…………………………....……….………........................................................................................................................................................................... page 29
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Attachment B5: Initial Proportionate Share of Infrastructure Costs Allocated to each co-located
ARIZONA@WORK Job Center Partner…………………………………………………………………………………………………………………..page 30
Instructions for the Infrastructure Costs Signature Template……..…………………………...………...………………………………….. page 31
Attachment C: Signatures of co-located ARIZONA@WORK Job Center Partners Agreeing to Share
Infrastructure Costs…………………………..………………………………………………………………………………………………………………… page 32
Attachment D: Signatures of Non co-located ARIZONA@WORK Job Center Partners Agreeing to Negotiate
the Sharing of Infrastructure Costs When Sufficient Data are available to Determine Relative Benefit and
Proportionate Share…………………………………………………………………………………………………………………………………………….. page 33
3.
ARIZONA@WORK Operating Budget: Additional Costs---Applicable Career Services (Required)
Requirements and Instructions for the Applicable Career Services Templates…....………...…………………………….………….. page 34
Attachment E1: Career Services Applicable to each ARIZONA@WORK Job Center Partner………………………………..page 41
Attachment E2: Consolidated System Budget for the Delivery of Applicable Career Services……………….……………..page 44
4.
ARIZONA@WORK Operating Budget: Additional Costs---Shared Operating Costs and Shared Services (Optional)
Requirements and Instructions for Completing the Additional Costs Templates……………….………...………………………….. page 46
Attachment F1: Optional ARIZONA@WORK Job Center Partner Agreement to Share Other System Costs and
Services………………..……………………………………………………………………………………………………………………………………………… page 55
Attachment F2: Signature of ARIZONA@WORK Partners Agreeing to Share Identified Operating Costs/Shared
Services…………………………………………………………………………………………………………………………………………………………………page 58
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Introduction, Background, and IFA Requirements
References:
•
WIOA (Public Law 113-128) Section 121
•
Title 2 Code of Federal Regulations (CFR) Part 200: “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards” (Uniform Guidance)
•
WIOA Joint Final Rules:
Subpart B—One-Stop Partners and the Responsibilities of Partners
Subpart C—Memorandum of Understanding for the One-Stop Delivery System
Subpart E—One-Stop Operating Costs
•
Training and Employment Guidance Letter WIOA No. 17-16
•
ARIZONA@WORK Job Center Structure of One Stop Delivery System Policy
•
ARIZONA@WORK Job Center MOU and Infrastructure Costs Policy
•
DES Fiscal Policies Infrastructure Funding Agreement
•
DES Monitoring Tools IFA Review Checklist
•
DES Fiscal Broadcast ARIZONA@WORK Job Center IFA Review Checklist and MOU Requirements
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Background:
Per the above references, Local Workforce Development Boards are required to develop and submit a Memorandum of
Understanding. The required components include but are not limited to: Vision and Goals; System Design; System Access;
Sharing System Services and Customers; and Sharing One-Stop System Services and Operating Costs.
The requirements for the “Sharing of One-Stop System Services and Operating Costs” component include the following:
“Final plan for how the local boards and partners will fund the infrastructure costs of the one-stop centers. If a final plan
regarding infrastructure costs is not complete when other sections of the MOU are ready, an interim infrastructure funding
agreement may be included instead.”
Training and Employment Guidance Letter WIOA No. 17-16 includes more details on the sharing of one-stop system costs (i.e.,
the Infrastructure Funding Agreement).
The attached templates and instructions reflect these new IFA requirements. The IFA is a mandatory component of the MOU
and not a separate agreement. The IFA may be incorporated within the MOU or attached as an addendum.
Required State Guidelines for Infrastructure Funding Agreements:
WIOA Joint Final Rule 20 CFR 678.705 requires that the state of Arizona develop and issue guidance for use Local Workforce
Development Areas (LWDAs) to develop the required IFA. This template (and the instructions) is to fulfill this requirement.
Regulatory Requirements for Cost-Sharing:
1.
Infrastructure Costs:
WIOA Joint Final Rule 20 CFR 678.420: “What are the roles and responsibilities of the required one-stop partners?
Each required partner must:
(b)
Use a portion of funds made available to the partner’s program, to the extent consistent with the Federal law
authorizing the partner's program and with Federal cost principles in 2 CFR parts 200 and 2900 (requiring, among
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other things, that costs are allowable, reasonable, necessary, and allocable), to:
(1)
Provide applicable career services; and
(2)
Work collaboratively with the State and Local WDBs to establish and maintain the one-stop delivery system.
This includes jointly funding the one-stop infrastructure through partner contributions that are
based upon:
(i)
A reasonable cost allocation methodology by which infrastructure costs are charged to each
partner based on proportionate use and relative benefit received;
(ii)
Federal cost principles; and
(iii)
Any local administrative cost requirements in the Federal law authorizing the partner’s program.”
2.
Additional Costs:
a.
Must Include Applicable Career Services
b.
May Include Shared Operating Costs and Shared Services
WIOA Joint Final Rule 20 CFR 678.760: “How do one-stop partners jointly fund other shared costs under the
Memorandum of Understanding?
(a)
In addition to jointly funding infrastructure costs, one-stop partners listed in 20 CFR 678.400 through 678.410
must use a portion of funds made available under their programs’ authorizing Federal law (or fairly evaluated
in-kind contributions) to pay the additional costs relating to the operation of the one-stop delivery system.
These other costs must include applicable career services and may include other costs, including shared
services.
(b)
For the purposes of paragraph (a) of this section, shared services’ costs may include the costs of shared services
that are authorized for and may be commonly provided through the one-stop partner programs to any
individual, such as initial intake, assessment of needs, appraisal of basic skills, identification of appropriate
services to meet such needs, referrals to other one-stop partners, and business services. Shared operating costs
may also include shared costs of the Local WDB’s functions.”
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Required Infrastructure Funding Agreement Elements (WIOA Joint Final Rule 20 CFR 678.755; TEGL 17-16):
“IFAs must include the following elements:
a)
The period of time in which the IFA is effective (which may be a different time period than the duration of the MOU);
b)
Identification of the infrastructure costs budget, which is a component of the one-stop operating budget;
c)
Identification of all one-stop partners, Chief Executive Official(s), and the Local Workforce Development Board (LWDB)
participating in the IFA;
d)
A description of the periodic modification and review process to ensure equitable benefit among one-stop partners;
e)
Steps the LWDB, CEO(s), and the one-stop partners used to reach consensus, or the assurance that the LWDA followed
the State Funding Mechanism process; and
f)
The process one-stop partners will use to resolve issues related to infrastructure funding during the MOU duration
period when consensus cannot be reached;
g)
Signatures of the individual with authority to bind the signatories to the IFA, including all one-stop partners, CEO(s)
and Local WDB participating in the IFA.
Content of the ARIZONA@WORK Infrastructure Funding Agreement:
Each LWDA will submit an IFA agreed and signed by the Local Workforce Development Board (LWDB), the Chief Elected
Official(s), and all required ARIZONA@WORK Job Center partners. It is to include the following:
1.
Infrastructure Funding Agreement: Process and Development (Required)
Attachment A: ARIZONA@WORK Job Center partners, Chief Executive Official(s), and the LWDB participating in the
IFA.
2.
ARIZONA@WORK Operating Budget: Infrastructure Costs (Required)
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Attachment B1: ARIZONA@WORK Job Center and Affiliate Site Locations
Attachment B2: ARIZONA@WORK Job Center Partners Co-located in Each ARIZONA@WORK Job Center and Affiliate
Location Site
Attachment B3: Annual Infrastructure Budget for Each ARIZONA@WORK Job Center and Affiliate Site
Attachment B4: Percentage of Total FTEs by Co-located ARIZONA@WORK Job Center Partners in Each Center
Attachment B5: Initial Proportionate Share of Infrastructure Costs Allocated to Each Co-located ARIZONA@WORK Job
Center Partner
Attachment C: Signatures of Co-located ARIZONA@WORK Job Center Partners Agreeing to Share Infrastructure Costs
Attachment D: Signatures of Non Co-located ARIZONA@WORK Job Center Partners Agreeing to Negotiate the Sharing
of Infrastructure Costs When Sufficient Data Are Available to Determine Relative Benefit and Proportionate Share
3.
ARIZONA@WORK Operating Budget: Additional Costs---Applicable Career Services (Required)
Attachment E1: Career Services Applicable to Each ARIZONA@WORK Job Center Partner
Attachment E2: Consolidated System Budget for the Delivery of Applicable Career Services
4.
ARIZONA@WORK Operating Budget: Additional Costs---Shared Operating Costs and Shared Services (Optional)
Attachment F1: Optional ARIZONA@WORK Job Center Partner Agreement to Share Other System Costs and Services
Attachment F2: Signature of ARIZONA@WORK Job Center Partners Agreeing to Share Identified Operating
Costs/Shared Services
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1.
Infrastructure Funding Agreement Component: Process and Development (Required)
Requirements and Instructions for the Process and Development Template
1.
The period of time this agreement is effective:
The effective dates for this current agreement began on July 1, 2023 and is effective through not later than June 30, 2026.
2.
Identification of all ARIZONA@WORK Job Center partners, Chief Executive Official(s), and the
Local Workforce Development Board (LWDB) participating in the IFA:
Complete Attachment A using the instructions that follow.
3.
Steps the LWDB, Chief Elected Official (CEO), and ARIZONA@WORK Job Center partners took to reach
consensus and/or an assurance that the Local Area followed guidance for the state infrastructure funding
mechanism:
Summarize: Meetings held and consensus methods that led to the IFA Agreement. Do not address “followed the state
funding mechanism”, unless notified and required.
4.
The process ARIZONA@WORK Job Center partners will use to resolve issues related to infrastructure funding
during the MOU duration period when consensus cannot be reached:
Describe method to resolve any infrastructure issues to by the LWDB and ARIZONA@WORK Job Center partners.
5.
A description of the periodic modification and review process to ensure equitable benefit among
ARIZONA@WORK Job Center partners
Identify the “who, when, and how” you will comply with USDOL TEGL 17-16: “All partner contributions, regardless of the
source, must be reconciled and adjusted accordingly on a regular basis (i.e., monthly or quarterly) to ensure each partner
program is contributing no more than its proportionate share based upon relative benefits received in accordance with the
Uniform Guidance at 2 CFR part 200”.
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Requirements and Instructions for Attachment A: Identification of all ARIZONA@WORK Job Center partners, Chief
Elected Official(s), and the Local Workforce Development Board (LWDB) participating in the IFA
All required ARIZONA@WORK partners must be identified in Attachment A. The regulatory requirements for which partners
to include in this attachment are noted below.
WIOA Joint Final Rule:
§ 678.415 “What entity serves as the one-stop partner for a particular program in the local area?”
(a) The entity that carries out the program and activities listed in 20 CFR 678.400 or 20 CFR 678.410, and therefore serves as
the one-stop partner, is the grant recipient, administrative entity, or organization responsible for administering the funds of
the specified program in the local area. The term ‘‘entity’’ does not include the service providers that contract with, or are sub-
recipients of, the local administrative entity. For programs that do not include local administrative entities, the responsible
State agency must be the partner. Specific entities for particular programs are identified in paragraphs (b) through (e) of this
section. If a program or activity listed in 20 CFR 678.400 is not carried out in a local area, the requirements relating to
a required one-stop partner are not applicable to such program or activity in that local one-stop delivery system.”
Training and Employment Guidance Letter WIOA No. 17-16:
“As required one-stop partners, Native American programs (described in WIOA sec. 166) are strongly encouraged to
contribute to infrastructure costs, but they are not required to make such contributions under WIOA. Any agreement
regarding the contribution or non-contribution to infrastructure costs by Native American programs must be documented in
the MOU (WIOA sec. 121(h)(2)(D)(iv); see also 81 FR 55911-55912 of the preamble to the Joint WIOA Final Rule). Further,
these contributions must be based on the programs’ proportionate use and relative benefits received, consistent with the
Uniform Guidance. The lack of agreement on infrastructure costs with Native American programs does not trigger the SFM for
the local area, and the Native American programs are not subject to the SFM in the event it is triggered.
The Governor may determine that TANF will not be a required partner in the State*, or within some specific local
areas in the State. In this instance, the Governor must notify the Secretary of Labor and Secretary of Health and Human
Services in writing of this determination (WIOA sec. 121(b)(1)(C) and 20 CFR 678.405, 34 CFR 361.405, and 34 CFR 463.405).
In States, or local areas within a State, where the Governor has determined that TANF is not required to be a partner, local
TANF programs may still work in collaboration or partnership with the local one-stop centers to deliver employment and
training services to the TANF population, unless inconsistent with the Governor’s direction. In these situations, TANF may be
considered an additional partner for purposes of contributing to the costs of operating the one-stop system.”
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“The Governor notified the Secretaries of the U.S. Departments of Labor and Health and Human Services in writing that TANF will
not be a required partner in Arizona, or within some specific local areas in the State. Local TANF programs may still opt to be a
one-stop partner, or to work in collaboration with the one-stop center.”
Training and Employment Guidance Letter WIOA No. 17-16:
“Partner Programs with Multiple Grant Recipients. Partner programs and additional partners that carry out a program in
the local area are required to share infrastructure costs and certain additional costs (20 CFR 678.700(c), 34 CFR 361.700(c),
and 34 CFR 463.700(c)). When two or more grant recipients or contractors of a required partner program carry out a
program in a local area, these entities are considered one-stop partners and must reach out to the Local WDB and carry
out the roles and responsibilities of one-stop partners, including negotiating their share of infrastructure costs. For instance,
there may be multiple YouthBuild and SCSEP grant recipients along with a few Job Corps contractors in a local area. In this
situation, each grant or contract recipient carrying out the program in that local area must contribute towards infrastructure
costs, and those contributions must be based on the proportionate use and relative benefits received by those partners from
the one-stop centers.”
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Process and Development Template
Infrastructure Funding Agreement:
Local Workforce Development Area: Maricopa County________________________________________________
1.
The period of time this agreement is effective
July 1, 2023 to _June 30, 2026_____________________________
2.
Identification of all ARIZONA@WORK Job Center partners, Chief Executive Official(s), and the
Local Workforce Development Board (LWDB) participating in the IFA (See Attachment A)
3.
Steps the LWDB, Chief Elected Official (CEO), and ARIZONA@WORK Job Center partners took to reach
consensus and/or an assurance that the Local Area followed guidance for the state infrastructure funding
mechanism
Maricopa County Workforce Development (MCWDB) staff will conduct a partner meetings as requested, including to
resolve any issues identified by the partners after revisions are reviewed, and will engage the CEO Liaison for feedback.
Partners will have an opportunity to review all documents and provide any revisions/feedback prior to signing. The
Infrastructure Funding Agreement (IFA) will also be reviewed and voted upon by the MCWDB and the Maricopa County
Board of Supervisors (CEO) when the agreement is finalized.
4.
The process ARIZONA@WORK Job Center partners will use to resolve issues related to infrastructure funding
during the MOU duration period when consensus cannot be reached
It is expected that Partners will participate in decision-making by consensus. Partners will first meet to seek resolution
if consensus cannot be reached. If the matter cannot be resolved, the parties to the issue shall summarize the issue in
writing and submit it to the MCWDB Executive Committee for mediation. All impacted MCWDB Executive Committee
members must recuse themselves if they are a party to the conflict. If recusals result in lack of quorum for the MCWDB
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Executive Committee, the remaining members of the MCWDB Executive Committee will select a standing MCWDB
member to meet quorum and fulfill the role for purposes of mediation. All decisions will be made within a period of 10
business days and provided to the conflicted parties in writing.
If an agreement has not been concluded successfully the MCWDB must document the negotiations and efforts that have
taken place in the MOU. The State Board, one-stop partner programs, and the Governor may consult with the
appropriate Federal agencies to address impasse situations related to issues other than infrastructure funding after
attempting to address the impasse. Impasses related to infrastructure cost funding must be resolved using the State
infrastructure cost funding mechanism (20 CFR 687.730). The MCWDB must report failure to execute a MOU with a
required partner to the Governor, State Board, and the State agency responsible for administering the partner’s
program. Additionally, if the State cannot assist the MCWDB in resolving the impasse, the Governor or the State Board
must report the failure to the Secretary of Labor and to the head of any other Federal agency with responsibility for
oversight of a partner’s program.
5.
A description of the periodic modification and review process to ensure equitable benefit among
ARIZONA@WORK Job Center partners
The IFA will be reviewed at minimum on a semi-annual basis by all agreement partners, including MCWDB staff and the
Maricopa County Fiscal Agent. The review will include the validation of budgeted costs, and a subsequent adjustment
based upon actual data. If all actual costs are not reconciled prior to a new program year (July 1st), an additional
reconciliation for the prior program year will occur no later than December 31st.
Any necessary amendments to the IFA will be in writing and approved by all agreement partners, voted and approved
upon by the MCWDB, and finally voted and approved upon by the CEO.
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IFA Attachments
A.
ARIZONA@WORK Job Center Partners, Chief Executive Official(s), and the Local Workforce Development Board
(LWDB) Participating in the IFA
B.
ARIZONA@WORK Operating Budget: Infrastructure Costs
C.
Signatures of Co-located ARIZONA@WORK Job Center Partners Agreeing to Share Infrastructure Costs
D.
Signatures of Non-Co-located ARIZONA@WORK Job Center Partners Agreeing to Negotiate the Sharing of
Infrastructure Costs When Sufficient Data Are Available to Determine Relative Benefit and Proportionate Share
E.
ARIZONA@WORK Operating Budget: Additional Costs (Applicable Career Services)
F.
OPTIONAL: ARIZONA@WORK Operating Budget: Additional Costs (Shared Operating Costs and Shared Services)
and Signature of ARIZONA@WORK Job Center Partners Agreeing to Share Identified Operating Costs/Shared
Services
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Attachment A:
Identification of all ARIZONA@WORK Job Center Partners, Chief Elected Official(s), and the Local
Workforce Development Board (LWDB) participating in the IFA
Local Workforce Development Board:
Name, Title, Address, Telephone, Email
Maricopa County Workforce Development Board (MCWDB)
MCWDB Executive Director, Steve Clark
301 W. Jefferson St., 9th Floor Phoenix, AZ 85003
O: 602-506-0154 | C: 602-377-3844
Steve.Clark@maricopa.gov
Chief Elected Official(s):
List All Chief Elected Officials and Name, Title, Address, Telephone, Email for Each
Jack Sellers, Chairman
Supervisor, District 1
Maricopa County Board of Supervisors
301 W. Jefferson, 10th Fl.
Phoenix, AZ 85003
602- 506-1776
sellersj@mail.maricopa.gov
Thomas Galvin, Vice-Chairman
Supervisor, District 2
Maricopa County Board of Supervisors
301 W. Jefferson, 10th Fl.
Phoenix, AZ 85003
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602-506-7431
district2@maricopa.gov
Bill Gates
Supervisor, District 3
Maricopa County Board of Supervisors
301 W. Jefferson, 10th Fl.
Phoenix, AZ 85003
602-506-7562
district3@mail.maricopa.gov
Clint Hickman
Supervisor, District 4
Maricopa County Board of Supervisors
301 W. Jefferson, 10th Fl.
Phoenix, AZ 85003
602-506-7642
chickman@mail.maricopa.gov
Steve Gallardo
Supervisor, District 5
Maricopa County Board of Supervisors
301 W. Jefferson, 10th Fl.
Phoenix, AZ 85003
602-506-7092
district5@mail.maricopa.gov
Required WIOA and
ARIZONA@WORK Job Center Partner
ARIZONA@WORK Job
Center Partner
Serves Local Area?
Point of Contact Information
Name, Title, Address, Telephone, Email
Adult, Dislocated Worker (DW), and
Youth Programs under Title I-B of WIOA
X
Jared Beard, Assistant Director Maricopa County
Workforce Development Division
234 N. Central Avenue, 3rd Floor, Phoenix, AZ 85004
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O: 602-502-2733| C: 623-280-7487
Jared.Beard@maricopa.gov
Job Corps under Title I of WIOA
X
No Response.
*Reached out to National Office on 4/4/2023; called Phoenix Job
Corps Center on 4/4/2023 at 602-254-5921 and emailed
jones.dawnyellmeliss@jobcorp.org and dykes.krista@jobcorp.org
YouthBuild under Title I of WIOA
N/A
N/A
Indian and Native American Programs
(INAP) under WIOA Title I
X
No Response.
*Reached out to Ron Trusley for updated contact information;
emailed crystal.banuelos@srpmic-nsn.gov (NTNWDB Chair)
Migrant and Seasonal Farmworker
Programs (MSFW) under Title I of WIOA
X
Kari Hogan, Chief Administrative Officer
PPEP, Inc.
802 E. 46th Street, Tucson, AZ 85713 (State Admin.
Office)
520-770-2500
khogan@ppep.org
Adult Education and Family Literacy Act
programs under Title II of WIOA
X
Nicole Kelsheimer, Director of Program Operations &
Compliance
1535 West Jefferson St., Bin 26 Phoenix, AZ 85007
602-364-1694
Nicole.Kelsheimer@azed.gov
Beverly Wilson, State Director for Adult Education
Beverly.wilson@azed.gov
Wagner-Peyser under Title III of WIOA
X
Wagner Peyser Employment Services
Chevera Trillo, Administrator
Arizona Department of Economic Security
1789 West Jefferson, Mail Drop 5111 Phoenix,
Arizona 85007
480-487-7806
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CTrillo@azdes.gov
State Unemployment Insurance (UI)
X
Sandra Canez, Administrator
Arizona Department of Economic Security
1789 West Jefferson, Mail Drop 5111 Phoenix,
Arizona 85007
480-868-7136
sandracanez@azdes.gov
Trade Adjustment Assistance (TAA)
under Title II of Trade Act
X
Chevera Trillo, Administrator
Arizona Department of Economic Security
1789 West Jefferson, Mail Drop 5111 Phoenix,
Arizona 85007
480-487-7806
CTrillo@azdes.gov
Jobs for Veterans State Grants (JVSG)
under Title 38, U.S.C.
X
Chevera Trillo, Administrator
Arizona Department of Economic Security
1789 West Jefferson, Mail Drop 5111 Phoenix,
Arizona 85007
C: 480-487-7806
CTrillo@azdes.gov
Vocational Rehabilitation under Title IV
of WIOA
X
Kristen Mackey, Administrator
Arizona Department of Economic Security
Rehabilitation Services Administration
1789 West Jefferson Phoenix, Arizona 85007
480-665-6736
kmackey@azdes.gov
Senior Community Service Employment
Programs (SCSEP) under Title V of Older
Americans Act--State Grantee
X
AARP Foundation [as agent for the Division of
Employment Services and Rehabilitation Services
(“DERS”)]
Eugena Walker, Regional Manager 4520 N. Central
Avenue, Suite 575 Phoenix, Arizona 85012
ewalker@aarp.org
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918-500-8792
Senior Community Service Employment
Programs (SCSEP)—National Grantees
under Title V of Older Americans Act
X
Easter Seals (Grantee)
Teneshia R. W. Morgan, M.P.A.
Manager of Programs and Compliance
Senior Community Service Employment Program
O: 312-551-7106 | C: 708-553-2279
tmorgan@easterseals.com
National Indian Council of Aging (National SCSEP
Grantee)
Billie Tohee, Acting Executive Director
One Executive Center
8500 Menaul Blvd. NE Suite B-470
Albuquerque NM 87112
505.292.2001, ext. 1900
billietohee@nicoa.org
Leslie Maly, SCSEP Director
lmaly@nicoa.org
Career and Technical Education
programs at the postsecondary level
(CTE) under Perkins Career and
Technical Education Act
X
Kevin Imes, Deputy Associate Superintendent 1535
W Jefferson Street Phoenix, AZ 85007
602-542-5805
Kevin.Imes@azed.gov
Housing and Urban Development---
Employment and Training Programs
N/A
N/A
Community Services Block Grants
(CSBG)—Employment and Training
Activities
X
Jacqueline Edwards, Director Maricopa County
Human Services Department
234 N. Central Avenue, 3rd Floor, Phoenix, AZ 85004
O: 602-506-4812 I C: 602-770-2517
jacqueline.edwards@maricopa.gov
Re-entry Employment Opportunities
(REO) under Second Chance Act
N/A
N/A
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Additional ARIZONA@WORK Job Center Partners Approved by the Local WDB and CEO(s)---If Any
Temporary Assistance for Needy Families
(TANF) employment & training under
part A of title IV of Social Security Act*
N/A
N/A
Early Head Start and Head Start
X
Jacqueline Edwards, Director Maricopa County
Human Services Department
234 N. Central Avenue, 3rd Floor, Phoenix, AZ 85004
O: 602-506-4812 I C: 602-770-2517
jacqueline.edwards@maricopa.gov
Cc: WIOA Program
wioaprogram@azdes.gov
* “The Governor notified the Secretaries of the U.S. Departments of Labor and Health and Human Services in writing that TANF
will not be a required partner in Arizona, or within some specific local areas in the State. Local TANF programs may still opt to be
a one-stop partner, or to work in collaboration with the one-stop center.”
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2.
ARIZONA@WORK Operating Budget: Infrastructure Costs (Required)
Requirements and Instructions for the Infrastructure Costs Templates
Training and Employment Guidance Letter WIOA No. 17-16:
“The sharing and allocation of infrastructure costs among one-stop partners are governed by WIOA sec. 121(h), its
implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards at 2 CFR part 200 (Uniform Guidance). All one-stop partner
programs must contribute to the infrastructure costs and certain additional costs of the one-stop delivery system
based on their proportionate use, as required by 20 CFR 678.700 and 678.760, 34 CFR 361.700 and 361.760, and 34 CFR
463.700 and 463.760. A partner’s contribution must be an allowable, reasonable, necessary, and allocable cost to the
program, consistent with the Federal Cost Principles set forth in the Uniform Guidance.
One-stop partners are the entities that carry out the program in a local area. The one-stop delivery system, as identified in 20
CFR 678.300, 34 CFR 361.300, and 34 CFR 463.300, must include comprehensive one-stop centers, and also may include
affiliate one-stop centers or specialized one-stop centers. Required partner programs and additional partners that carry out
their program in the local area are required to share infrastructure costs and certain additional costs (20 CFR 678.700(c),
678.415, and 678.420(b), 34 CFR 361.700(c), 361.415, and 361.420(b), and 34 CFR 463.700(c), 463.415, and 463.420(b)). All
one-stop partners, whether they are required partners or additional partners, must contribute to infrastructure costs
of the one-stop centers based on proportionate use and relative benefits received. The required one-stop partners must
provide access to their programs in the comprehensive centers and contribute to the infrastructure costs of those centers.
These partners also make available each partner program’s applicable career services at the comprehensive one-stop centers
and may contribute to shared services and shared operating costs.
Only those one-stop partners that participate in the affiliate one-stop centers would be required to contribute to the
infrastructure costs for those centers, including in one-stop affiliate centers where “access” to programs, services, and
activities are made available through a direct linkage or physical presence. When two or more grant recipients or contractors
of a required partner program are carrying out the program in a local area, both of these entities must contribute to
infrastructure costs, including at an affiliate center, if those partners are participating in that affiliate center. The financial
contributions of one-stop partners through a direct linkage will be different than those one-stop partners with a physical
presence, regardless of the type of center.”
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ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions – FINAL
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Arizona Policy on ARIZONA@WORK Job Center Partners Sharing Infrastructure Costs:
Required ARIZONA@WORK Job Center partners must share in infrastructure costs consistent with Federal Cost Principles and
contributions to infrastructure costs must be necessary, reasonable, and allocable to their program based upon relative
benefits received.
ARIZONA@WORK Job Center partners who are physically co-located in the ARIZONA@WORK Job Centers (either full-
time or part-time) are considered to receive a direct benefit that is allocable; therefore, they must contribute their
proportionate share towards infrastructure costs.
ARIZONA@WORK Job Center Partners who are not physically co-located in the ARIZONA@WORK Job Centers may also be
receiving benefit from the ARIZONA@WORK system. However, that benefit still has to be clearly allocable by way of reliable
data and a cost methodology that demonstrates the ARIZONA@WORK Job Center partner’s usage of and benefit from the
center and its services.
Currently, there is not a cross-partner, statewide data tracking system that can provide accurate and reliable data for
allocating the benefit received by non-co-located ARIZONA@WORK Job Center partners from the Centers, such as the
number of referrals to and from the ARIZONA@WORK Job Centers and/or usage of the ARIZONA@WORK Job Centers. In
order to remain in compliance with the Uniform Guidance cost allocation requirements, the requirement to contribute to
infrastructure costs at this time only applies to those ARIZONA@WORK Job Center partners who are physically co-
located in the ARIZONA@WORK Job Centers.
Once such data systems are in place and data is available to accurately allocate relative benefit, all required ARIZONA@WORK
Job Center partners (whether co-located or not) will share the infrastructure costs. Until that time, non-co-located
ARIZONA@WORK Job Center partners must agree that the IFA will be renegotiated when data is available to include
their proportionate share of contributions. (See Attachment D)
The Arizona WIOA State Plan includes a goal and strategy to develop the data needed to permit all ARIZONA@WORK Job Center
partners to share in the infrastructure costs in the future: “Goal 4: Strengthen Data Utility and Reporting; Strategy 10: Establish
Process of Data Linking Across Core Programs to Ensure Core Programs Are Able to Share Key Data Elements for Shared Clients.”
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Option to Use Existing Resource Sharing Agreement to Meet Infrastructure Cost Sharing Requirements:
ARIZONA@WORK Job Center Vision and Structure Of One Stop Delivery System required the submission of the signed MOU,
with existing resource sharing agreements (RSA).
LWDBs and co-located ARIZONA@WORK Job Center partners may wish to review their current RSA to determine whether
these agreements meet the new WIOA infrastructure cost-sharing requirements. If the current RSA meets all WIOA
requirements, the RSA may be modified or used in lieu of the completion of Attachments B3, B4, and B5. If the current RSA is
used, it must be attached to the submitted IFA. If no RSA exists or the current RSA cannot be easily modified, then the attached
templates are required.
In order for any current RSA to be used as the basis for infrastructure cost sharing, the RSA must meet all of the following
requirements:
-
The RSA is applicable to each ARIZONA@WORK Job Center and Affiliate Sites in the LWDA;
-
All ARIZONA@WORK Job Center partners co-located in the ARIZONA@WORK Job Center or Affiliate Sites currently
share infrastructure costs;
-
The infrastructure budget includes only WIOA permissible infrastructure cost line items and only non-personnel costs
are included;
-
The costs allocation methodology used to share infrastructure costs is compliant with Federal Cost Principles set forth
in the Uniform Guidance;
-
All co-located ARIZONA@WORK Job Center partners, the LWDB, and the CEO/s have signed the RSA; and,
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Attachment B1: ARIZONA@WORK Job Center and Affiliate Site Locations
Identify all ARIZONA@WORK Job Center and Affiliate Site Locations in the LWDA using these definitions:
-
ARIZONA@WORK Job Center (Comprehensive One-Stop)– A Job Center location where job seekers and employers can
access the programs, services, and activities of all required partners with at least one Title I-B staff person physically
present (WIOA Joint Final Rule Section 678.305).
-
Affiliate Site (Affiliate Job Center) – A Job Center location where job seekers and employers can access the programs,
services, and activities of one or more partners. An Affiliate Site is not required to provide access to all partner
programs (WIOA Joint Final Rule Section 678.310).
-
Specialized Center– A Job Center location associated with either an ARIZONA@WORK Job Center or Affiliate Site that
addresses the specific needs of dislocated workers, youth, or key industry sectors, or clusters (WIOA Joint Final Rule
Section 678.300[d][3]).
Attachment B2: ARIZONA@WORK Job Center Partners Co-located in Each ARIZONA@WORK Job Center and Affiliate
Site Location
Identify all required ARIZONA@WORK Job Center partners co-located in each ARIZONA@WORK Job Center and Affiliate Site.
ARIZONA@WORK Job Center Partners are co-located if they have a physical presence in the ARIZONA@WORK Job Center and
have a dedicated space to use on a permanent, part-time, or intermittent basis.
Please Note:
The Unemployment Insurance Partner: Co-location is determined by having a physical presence. Only when a staff member whose
salary is paid by the UI program is physically located in the ARIZONA@WORK Job Center is this partner considered a co-located
partner; a dedicated phone line to a UI call center does not establish co-location.
The Senior Community Services Employment Program (SCSEP) Partner: When there is SCSEP staff that administers the program
physically located in the ARIZONA@WORK Job Center, this partner considered a co-located partner; an SCSEP participant
working at the center does not establish co-location.
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Attachment B3: Annual Infrastructure Budget for Each ARIZONA@WORK Job Center and Affiliate Site
Complete the non-personnel budget (with cost category/line item, line-item details, and annual cost for each line item) for
each Center. (Only include “Supplies to Support the General Operation of the Job Center” and “Common Identifier Costs” that
have been agreed by all partners located in that Center.)
Training and Employment Guidance Letter WIOA No. 17-16
“Infrastructure Costs. Infrastructure costs of AJCs are defined as non-personnel costs that are necessary for the general
operation of the one-stop center, including: rental of the facilities; utilities and maintenance; equipment (including
assessment-related and assistive technology for individuals with disabilities); and technology to facilitate access to the one-
stop center, including technology used for the center’s planning and outreach activities (WIOA sec. 121(h)(4), 20 CFR
678.700(a), 34 CFR 361.700(a), and 34 CFR 463.700(a)). This list is not exhaustive. For example, the costs associated with the
development and use of the common identifier (i.e., AJC signage) and supplies, as defined in the Uniform Guidance at 2 CFR
200.94, used to support the general operation of the one-stop center, may be considered allowable infrastructure costs. “
Non-personnel costs. Non-personnel costs are all costs that are not compensation for personal services. For example,
technology-related services performed by vendors or contractors are non-personnel costs and may be identified as
infrastructure costs if they are necessary for the general operation of the one-stop center. Such costs may include service
contracts with vendors or contractors, equipment, and supplies.”
Attachment B4: Percentage of Each Co-located ARIZONA@WORK Job Center Partner’s Occupancy in Each
ARIZONA@WORK Job Center
Arizona has decided that the “percentage of each co-located partner’s occupancy” in each ARIZONA@WORK Job
Center will be used as the method for proportionately allocating to all co-located ARIZONA@WORK partners their
share of all infrastructure costs at that Center.
Identify each co-located ARIZONA@WORK Job Center partner’s dedicated/assigned space. The dedicated/assigned partner
space is the space that is used only by each co-located ARIZONA@WORK Job Center partner’s staff in the ARIZONA@WORK Job
Center. It does not include shared and common space, such as the greeting area, the resource area, meeting and workshop
rooms, and restrooms.
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Identify the square footage of each ARIZONA@WORK Job Center partner’s dedicated/assigned space.
Calculate the percentage of each ARIZONA@WORK Job Center partner’s dedicated/assigned space as a percentage of the total
dedicated/assigned space used by all co-located ARIZONA@WORK Job Center partners in that Center.
Attachment B5: Initial Proportionate Share of Infrastructure Costs Allocated to Each Co-located ARIZONA@WORK Job
Center Partner
The initial estimated proportionate share of infrastructure costs allocated to each ARIZONA@WORK Job Center
partner is based upon the “percentage of each co-located ARIZONA@WORK Job Center partner’s occupancy” in each
ARIZONA@WORK Job Center location. This initial determination must be periodically reconciled against actual costs
incurred and any changes in the dedicated/assigned space of each co-located ARIZONA@WORK Job Center partner and
adjusted accordingly.
Co-located ARIZONA@WORK Job Center partners may provide cash, non-cash, and third-party in-kind contributions
to cover their proportionate share of infrastructure costs. If non-cash or in-kind contributions are used, they cannot
include non-infrastructure costs (such as personnel)*.
(*Note: The WIOA Joint Final Rule Preamble states, “Partners can contribute cash, noncash, or third-party in-kind contributions
to the Local WDB to satisfy their share. However, infrastructure costs, unlike other shared operating costs, do not include
personnel costs and therefore may not be paid for with in-kind personnel time.”)
The value of non-cash and third-party in-kind contributions must be consistent with 2 CFR 200.306 and reconciled on a
regular basis (i.e., monthly or quarterly) to ensure they are fairly evaluated and meet the ARIZONA@WORK Job Center
partners’ proportionate share.
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IFA Submission Requirements for the “ARIZONA@WORK Operating Budget: Infrastructure Costs”
The following attachments must be completed for each ARIZONA@WORK Job Center and Affiliate Site location:
-
Attachment B3: Annual Infrastructure Budget for Each ARIZONA@WORK Job Center and Affiliate Site
-
Attachment B4: Percentage of Co-located ARIZONA@WORK Job Center Partner’s Occupancy in Each Center
-
Attachment B5: Initial Proportionate Share of Infrastructure Costs Allocated to Each Co-located ARIZONA@WORK Job
Center Partner
Replicate the templates on pages 26-30 and complete for them for each location.
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Attachment B1: ARIZONA@WORK Job Center and Affiliate Site Locations
LWDA: Maricopa County_____________________________________________
ARIZONA@WORK Job Center Locations
(Name, Address, Contact Name, Phone Number)
ARIZONA@WORK Affiliate Site Locations
(Name, Address, Contact Name, Phone Number)
ARIZONA@WORK Job Center Location #1:
Maricopa – East
(ARIZONA@WORK One-Stop Center)1001 West Southern Avenue
Ste. 101 Mesa, AZ 85210
Jinkee Pacifico
602-372-4248
Affiliate Site Location #1:
Mesa Workforce Center
(ARIZONA@WORK Specialized Center)
635 East Broadway Road 2nd Floor
Mesa, Arizona 85204
Tara Thain
602-372-9728
*Note that costs are paid directly by the located Partner program
Title 1B
ARIZONA@WORK Job Center Location #2:
Maricopa – West
(ARIZONA@WORK One-Stop Center)
4425 West Olive Avenue Ste. 190 Glendale, AZ 85302
Andrew Lucero
602-372- 4224
Affiliate Site Location #2:
Queen Creek Library
(ARIZONA@WORK Specialized Center)
21802 South Ellsworth Road Queen Creek, Arizona 85142
Tara Thain
602-372-9728
*Note that costs are paid directly by the located Partner program
Title 1B
ARIZONA@WORK Job Center Location #3:
Affiliate Site Location #3:
Scottsdale Vista del Camino Community Center
(ARIZONA@WORK Specialized Center)
7700 East Roosevelt Street Scottsdale, Arizona 85257
Tara Thain
602-372-9728
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*Note that costs are paid directly by the located Partner program
Title 1B
Affiliate Site Location #4:
Surprise
(ARIZONA@WORK Specialized Center)
12425 West Bell Road Building A, Ste 124 Surprise, Arizona
85378
Andrew Witzel
602-372-4228
*Note that costs are paid directly by the located Partner program
Title 1B
Affiliate Site Location #5:
Tempe Library
(ARIZONA@WORK Specialized Center)
3500 South Rural Road Ste 202 Tempe, Arizona 85282
Tara Thain
602-372-9728
*Note that costs are paid directly by the located Partner program
Title 1B
Affiliate Site Location #6:
Tempe Youth Hub
(ARIZONA@WORK Specialized Center)
2150 East Orange Street Tempe, Arizona 85281
Zach Lynch
602-372-9747
*Note that costs are paid directly by the located Partner program
Title 1B
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Affiliate Site Location #7:
Wickenburg
(ARIZONA@WORK Specialized Center)
164 East Apache Street Wickenburg, Arizona 85390
Andrew Witzel
602-372-4228
*Note that costs are paid directly by the located Partner program
Title 1B
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Attachment B2: ARIZONA@WORK Job Center Partners Co-located in Each
ARIZONA@WORK Job Center Location
Local Workforce Development Area: Maricopa County______________________
(Place an “X” If the ARIZONA@WORK Job Center Partner is Co-located in the Identified ARIZONA@WORK Job Center Affiliate Site)
ARIZONA@WORK
Job Ctr Partner
ARIZONA@
WORK Job Ctr
#1: EVCC
ARIZONA@
WORK Job Ctr
#2: WVCC
ARIZONA@
WORK Job Ctr #3
Affiliate Site #1
Affiliate Site #2
Affiliate Site #3
Adult/DW
X
X
N/A
X
X
X
Youth
X
X
Job Corps
Native Amer
MSFW
Adult Ed
Wagner-Peyser
X
X
Trade
JVSG
X
X
SCSEP--State
SCSEP-National
Career/Tech Ed
HUD E&T
CSBG E&T
Second Chance
Youth Build
Vocational Rehab
X
X
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Attachment B2 (Cont.): ARIZONA@WORK Job Center Partners Co-located in Each
ARIZONA@WORK Job Center Location
Local Workforce Development Area: Maricopa County______________________
(Place an “X” If the ARIZONA@WORK Job Center Partner is Co-located in the Identified ARIZONA@WORK Job Center Affiliate Site)
ARIZONA@WORK
Job Ctr Partner
Affiliate Site #4
Affiliate Site #5
Affiliate Site #6
Affiliate Site #7
Adult/DW
X
X
X
Youth
X
Job Corps
Native Amer
MSFW
Adult Ed
Wagner-Peyser
Trade
JVSG
SCSEP--State
SCSEP-National
Career/Tech Ed
HUD E&T
CSBG E&T
Second Chance
Youth Build
Vocational Rehab
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Attachment B3: Annual Infrastructure Budget for Each ARIZONA@WORK Job Center
and Affiliate Site
ARIZONA@WORK Job Center: Maricopa – East 1001 West Southern Avenue Ste. 101 Mesa, AZ 85210_____________________________
(Name/Location)
Or
Affiliate Site/Specialized Center: ______________________________ (Name/Location)
Cost Category/Line Item
Line-Item Cost Detail
Cost
Rent
Rental of Facilities
East Valley location (41,917 sq. ft.)
$1,001,884
Subtotal: Rental Costs
$1,001,884
Utilities and Maintenance
Electric
N/A
Gas
N/A
Water
N/A
Sewer Connections
N/A
High-Speed Internet
N/A
Telephones (Landlines)
N/A
Facility Maintenance Contract
Janitorial & Pest Control Services
Annual Costs
$67,000
Security Contract
Based on average annual costs
$55,000
Subtotal: Utilities and Maintenance Costs
$122,000
Equipment
Assessment-related products
N/A
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Assistive technology for individuals
with disabilities
(“Access and Accommodation”)
N/A
Copiers
6 Copiers
$30,000
Fax Machines
4 fax machines
$1,200
Computers
108 computers
$118,000
Other tangible equipment used to serve
all center customers (not specific to an
individual program partner)
Specify Other Tangible Equipment
N/A
Subtotal: Equipment Costs
$149,200
Technology to Facilitate Access to the ARIZONA@WORK Job Center
Technology used for the center’s
planning and outreach activities.
Specify the Technology
Email Software for sending email
distribution lists
$480
Cost of creation and maintenance of a
center website (not specific to an
individual program partner) that
provides outreach to customers by
providing information on
ARIZONA@WORK Job Center services
and/or provides direct service access to
the ARIZONA@WORK Job Center
Website Address: _________________________
N/A
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(Does not include data systems or case
management systems specific to
individual program partners.)
Subtotal: Technology to Facilitate Access Costs
$480
Supplies to Support the General Operation of the ARIZONA@WORK Job Center (Local Option, If Agreed By All Co-located
ARIZONA@WORK Job Center Partners)
Supplies, as defined in Uniform
Guidance at 2 CFR 200.94, to support
the general operation of the
ARIZONA@WORK Job Center
Specify Supplies to Support General
Operation and Not Specific to a Co-
located Partner (e.g., Printing; Postage,
Office Supplies)
Based on average annual costs
$15,000
Subtotal: Supplies to Support the General Operation of the ARIZONA@WORK
Job Center
$15,000
Common Identifier Costs (Local Option, If Agreed By All Co-located ARIZONA@WORK Job Center Partners)
Creating New Signage
N/A
Updating Templates/Materials
N/A
Subtotal: Common Identifier
SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY CO-LOCATED ARIZONA@WORK Job Center PARTNERS
Cost Category
Total Cost
Subtotal: Rental Costs
$1,001,884
Subtotal: Utilities and Maintenance Costs
$122,000
Subtotal: Equipment Costs
$149,200
Subtotal: Technology to Facilitate Access Costs
$480
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Subtotal: Supplies to Support the General Operation of the Job Center
$15,000
Subtotal: Common Identifier Costs
$1,288,564
TOTAL INFRASTRUCTURE COSTS FOR THIS LOCATION
Attachment B3: Annual Infrastructure Budget for Each ARIZONA@WORK Job Center
and Affiliate Site
ARIZONA@WORK Job Center: Maricopa – West 4425 West Olive Avenue Ste. 190 Glendale, AZ 85302_____________________________
(Name/Location)
Or
Affiliate Site/Specialized Center: ______________________________ (Name/Location)
Cost Category/Line Item
Line-Item Cost Detail
Cost
Rent
Rental of Facilities
West Valley location (26,290 sq. ft.)
$17.50/sq. ft - 7/1/2023 to 6/30/2024 $499,510/Yr.
Subtotal: Rental Costs
$499,510
Utilities and Maintenance
Electric
N/A
Gas
N/A
Water
N/A
Sewer Connections
N/A
High-Speed Internet
N/A
Telephones (Landlines)
N/A
Facility Maintenance Contract
N/A
Security Contract
Based on average annual costs
$55,500
Subtotal: Utilities and Maintenance Costs
$55,500
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Equipment
Assessment-related products
N/A
Assistive technology for individuals
with disabilities
(“Access and Accommodation”)
N/A
Copiers
5 Copiers
$25,000
Fax Machines
4 fax machines
$1,200
Computers
60 computers
$66,000
Other tangible equipment used to serve
all center customers (not specific to an
individual program partner)
Specify Other Tangible Equipment
N/A
Subtotal: Equipment Costs
$92,200
Technology to Facilitate Access to the ARIZONA@WORK Job Center
Technology used for the center’s
planning and outreach activities
Specify the Technology
Email Software for sending email
distribution lists
$480
Cost of creation and maintenance of a
center website (not specific to an
individual program partner) that
provides outreach to customers by
providing information on
ARIZONA@WORK Job Center services
and/or provides direct service access to
the ARIZONA@WORK Job Center
N/A
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Website Address: _________________________
(Does not include data systems or case
management systems specific to
individual program partners.)
Subtotal: Technology to Facilitate Access Costs
$480
Supplies to Support the General Operation of the ARIZONA@WORK Job Center (Local Option, If Agreed by All Co-located
ARIZONA@WORK Job Center Partners)
Supplies, as defined in Uniform
Guidance at 2 CFR 200.94, to support
the general operation of the
ARIZONA@WORK Job Center
Specify Supplies to Support General
Operation and Not Specific to a Co-
located Partner (e.g., Printing; Postage,
Office Supplies)
Based on average annual cost
$10,000
Subtotal: Supplies to Support the General Operation of the ARIZONA@WORK
Job Center
$10,000
Common Identifier Costs (Local Option, If Agreed by All Co-located ARIZONA@WORK Job Center Partners)
Creating New Signage
N/A
Updating Templates/Materials
N/A
Subtotal: Common Identifier
SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY CO-LOCATED ARIZONA@WORK Job Center PARTNERS
Cost Category
Total Cost
Subtotal: Rental Costs
$499,510
Subtotal: Utilities and Maintenance Costs
$55,500
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Subtotal: Equipment Costs
$92,200
Subtotal: Technology to Facilitate Access Costs
$480
Subtotal: Supplies to Support the General Operation of the Job Center
$10,000
Subtotal: Common Identifier Costs
TOTAL INFRASTRUCTURE COSTS FOR THIS LOCATION
$657,690
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Attachment B4: Percentage of Co-located ARIZONA@WORK Job Center Partner’s
Occupancy in Each Center
ARIZONA@WORK Job Center Location: Maricopa – East 1001 West Southern Avenue Ste. 101 Mesa, AZ
85210______________________________
Total Square Footage of the ARIZONA@WORK Job Center: __41,917__________Square Feet
Total Square Footage of Dedicated/Assigned Space for All Co-located
ARIZONA@WORK Job Center Partners: _1,308______________Square Feet
Co-located ARIZONA@WORK Job Center
Partners
Square Footage of the
ARIZONA@WORK Job Center
Partner’s
Dedicated/Assigned Space
ARIZONA@WORK Job Center Partner’s Dedicated
Space as a % of
All Co-located ARIZONA@WORK Job Center
Partners’ Space
Adult/Dislocated Worker
WIOA Title I Youth
Wagner-Peyser
Trade
JVSG/DVOP
206 sq. ft.
0.49 %
MSFW
Adult Education
Vocational Rehabilitation
162 sq. ft.
0.39 %
Other Co-located Partner: Wagner-Peyser
Employment Services
939 sq. ft.
2.24 %
Other Co-located Partner:
Other Co-located Partner:
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Total Percentage of the Designated/Assigned Space of All Co-located
ARIZONA@WORK Job Center Partners
100%
Attachment B5: Initial Proportionate Share of Infrastructure Costs Allocated to Each Co-located
ARIZONA@WORK Job Center Partner
ARIZONA@WORK Job Center Location: Maricopa – East 1001 West Southern Avenue Ste. 101 Mesa, AZ
85210________________________________
Total Infrastructure Costs for This ARIZONA@WORK Job Center: $______________________ (See Attachment B3)
Co-located
ARIZONA@WORK Job
Center
Partner
ARIZONA@WORK Job
Center Partner’s Dedicated
Space as a % of
All Co-located
ARIZONA@WORK Job
Center Partners’ Space
Proportionate
Share
(% of
ARIZONA@WORK
Job Center Partner
Space X Total
Infrastructure Cost
=
ARIZONA@WORK
Job Center Partner
Share)
$ Share to Be
Paid
In Cash
$ Share to Be Paid
In Non-Cash
N/A
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Total Infrastructure Costs to Be Shared by ARIZONA@WORK Job Center
Partners in Cash/Non-Cash
(Must Equal the Total Infrastructure Costs for This ARIZONA@WORK Job
Center
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Attachment B4: Percentage of Co-located ARIZONA@WORK Job Center Partner’s
Occupancy in Each Center
ARIZONA@WORK Job Center Location: Maricopa – West 4425 West Olive Avenue Ste. 190 Glendale, AZ 85302
_______________________________
Total Square Footage of the ARIZONA@WORK Job Center: __26,290_____________Square Feet
Total Square Footage of Dedicated/Assigned Space For All Co-located
ARIZONA@WORK Job Center Partners: _1,407______________Square Feet
Co-located ARIZONA@WORK Job Center
Partners
Square Footage of the
ARIZONA@WORK Job Center
Partner’s
Dedicated/Assigned Space
ARIZONA@WORK Job Center Partner’s Dedicated
Space as a % of
All Co-located ARIZONA@WORK Job Center
Partners’ Space
Adult/Dislocated Worker
WIOA Title I Youth
Wagner-Peyser
Trade
JVSG/DVOP
131 sq. ft.
0.5 %
MSFW
Adult Education
Vocational Rehabilitation
131 sq. ft.
0.5 %
Other Co-located Partner: Wagner-Peyser
Employment Services
1,145 sq. ft.
4.36 %
Other Co-located Partner:
Other Co-located Partner:
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Total Percentage of the Designated/Assigned Space of All Co-located
ARIZONA@WORK Job Center Partners
100%
Attachment B5: Initial Proportionate Share of Infrastructure Costs Allocated to Each Co-located
ARIZONA@WORK Job Center Partner
ARIZONA@WORK Job Center Location:_ Maricopa – West 4425 West Olive Avenue Ste. 190 Glendale, AZ
85302________________________________
Total Infrastructure Costs for This ARIZONA@WORK Job Center: $______________________ (See Attachment B3)
Co-located
ARIZONA@WORK Job
Center
Partner
ARIZONA@WORK Job
Center Partner’s Dedicated
Space as a % of
All Co-located
ARIZONA@WORK Job
Center Partners’ Space
Proportionate
Share
(% of
ARIZONA@WORK
Job Center Partner
Space X Total
Infrastructure Cost
=
ARIZONA@WORK
Job Center Partner
Share)
$ Share to Be
Paid
In Cash
$ Share to Be Paid
In Non-Cash
N/A
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Total Infrastructure Costs to Be Shared by ARIZONA@WORK Job Center
Partners in Cash/Non-Cash
(Must Equal the Total Infrastructure Costs for This ARIZONA@WORK Job
Center
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Attachment B6: Percentage of Co-located ARIZONA@WORK Center Partner’s Occupancy in Each
Center
Refer to attached Excel Spreadsheet.
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2.
ARIZONA@WORK Operating Budget: Infrastructure Costs (Required)
Requirements and Instructions for the Infrastructure Costs Signature Templates
ARIZONA@WORK Memorandum of Understanding and Infrastructure Funding Agreement
(Joint Operational Informational Broadcast PB 17-004)
The IFA must include, “Signatures of the individual with authority to bind the signatories to the IFA, including all
ARIZONA@WORK Job Center partners, CEO(s) and Local WDB participating in the IFA.”
“WIOA Title I-B, Title III, and Title IV representatives are responsible to negotiate contributions to the infrastructure costs and
additional costs, send proposed contributions for appropriate approval, and sign the MOU and IFA. Title II local representatives
must negotiate contributions to the infrastructure costs and send the agreement to the Deputy Associate Superintendent/ State
Director of Adult Education and the Chief Procurement Officer for signatures.”
Attachment C: Signatures of Co-located ARIZONA@WORK Job Center Partners Agreeing to Share Infrastructure Costs
All co-located ARIZONA@WORK Job Center partners in any ARIZONA@WORK Job Center location must sign this agreement to
share infrastructure costs as set forth in Attachments B1, B2, B3, B4, and B5. They are agreeing to share infrastructure costs
only in those Center/s in which they are co-located.
Attachment D: Signatures of Non Co-located ARIZONA@WORK Job Center Partners Agreeing to Negotiate the Sharing
of Infrastructure Costs as When Sufficient Data Are Available to Determine Relative Benefit and Proportionate Share
As previously noted, all non-co-located ARIZONA@WORK Job Center partners must agree that the IFA will be renegotiated to
include their proportionate share of contributions when data systems are in place and data is available to accurately allocate
relative benefit.
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Attachment C: Signatures of Co-located ARIZONA@WORK Job Center Partners Agreeing to Share
Infrastructure Costs
By signing below, all parties agree to the terms prescribed in the Infrastructure Funding Agreement
(Chief Elected Official)
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
(LWDB Chairperson)
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
(Co-located Partner Entity)
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
(Co-located Partner Entity)
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
Jack Sellers,
Maricopa County Board of Supervisors Chairman
Attest to:
_____________________________________________________
Juanita Garza Date
Approved as to Form:
_____________________________________________________
Deputy County Attorney Date
Leah Hill, MCWDB Chair
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2/12/2024
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Attachment C: Signatures of Co-located ARIZONA@WORK Job Center Partners Agreeing to Share
Infrastructure Costs
By signing below, all parties agree to the terms prescribed in the Infrastructure Funding Agreement
(Co-located Partner Entity)
___Chevera Trillo__________________________________________________
Printed Name and Title
___________________________________1/18/2024_____
_____________ Signature and Date
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Attachment C: Signatures of Co-located ARIZONA@WORK Job Center Partners Agreeing to Share
Infrastructure Costs
By signing below, all parties agree to the terms prescribed in the Infrastructure Funding Agreement
(Co-located Partner Entity)
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
Kristen Mackey
1/19/2024
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Attachment D:
Signatures of Non-Co-located ARIZONA@WORK Job Center Partners Agreeing to Negotiate the
Sharing of Infrastructure Costs as When Sufficient Data Are Available to Determine Relative Benefit
and Proportionate Share
By signing below, all parties agree that when data are available to determine the benefit of
ARIZONA@WORK Job Centers to non-co-located ARIZONA@WORK Job Center partners, the
infrastructure cost sharing agreement will be renegotiated to include their proportionate share of
contributions.
(Non-Co-located Partner Entity)
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
Sandra Canez
01/19/2024
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3.
ARIZONA@WORK Operating Budget: Additional Costs---Applicable Career Services
(Required)
Requirements and Instructions for the Applicable Career Services Templates
WIOA Joint Final Rule:
“20 CFR 678.420 What are the roles and responsibilities of the required one-stop partners?
Each required partner must: (a) Provide access to its programs or activities through the one-stop delivery system, in
addition to any other appropriate locations”
“20 CFR 678.425 What are the applicable career services that must be provided through the one-stop delivery
system by required one-stop partners?
(a) The applicable career services to be delivered by required one-stop partners are those services listed in 20 CF 678.430
that are authorized to be provided under each partner's program.”
“20 CFR 678.760 How do one-stop partners jointly fund other shared costs under the Memorandum of
Understanding?
(a) In addition to jointly funding infrastructure costs, one-stop partners listed in 20 CFR 678.400 through 20 CFR 678.410
must use a portion of funds made available under their programs’ authorizing Federal law (or fairly evaluated in-kind
contributions) to pay the additional costs relating to the operation of the one-stop delivery system. These other costs must
include applicable career services and may include other costs, including shared services.”
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ARIZONA@WORK Memorandum of Understanding and Infrastructure Funding Agreement
(Joint Operational Informational Broadcast PB 17-004):
Additional costs, “Must include the costs of the provision of career services in WIOA sec. 134(c)(2) applicable to each
program consistent with partner’s program authorizing federal statutes and regulations, and allocable costs based on
federal cost principles in Uniform Guidance at 2 CFR 200.”
Parameters in Completing the “Consolidated System Budget for Applicable Career Services” Templates
- The required “Consolidated System Budget for the Delivery of Applicable Career Services” is the total amount of funds
budgeted by the required ARIZONA@WORK Job Center partners for the delivery of the career services (that are applicable
to their programs) and made available through the ARIZONA@WORK one-stop delivery system.
- This budget includes both co-located and non co-located partners and is a system-wide budget for the LWDA as a whole.
The “applicable career services” budget is not tied to a specific ARIZONA@WORK Job Center.
- ARIZONA@WORK Job Center Partners do not negotiate this consolidated budget; it is simply compiled and displayed
(using the budget information provided by each ARIZONA@WORK Job Center partner).
- These costs are not necessarily cost-shared. If ARIZONA@WORK Job Center partners decide and agree, the cost for the
delivery of these services may be shared under the “Other Shared Costs and Services” component of this agreement.
Steps to Complete the Required “Consolidated System Budget for Applicable Career Services” Templates:
Attachment E1: Career Services Applicable to Each ARIZONA@WORK Job Center Partner (Co-located and Non Co-
located)
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1.
Each required ARIZONA@WORK Job Center partner identifies the basic and individualized career services that are
applicable to their program. The definitions of basic career services are attached. “Applicable career services” are
defined as those authorized by each ARIZONA@WORK Job Center partner’s federal legislation.
Not all services of every ARIZONA@WORK Job Center partner will be included in its list of applicable career services. (For
example, the basic career service of initial assessment is applicable to the Title II Adult Education and Literacy Program
Partner, but classroom instruction for the attainment of High School Equivalency is not defined as a career service in
WIOA and will not be included in the list of applicable career services.)
Attachment E2: Consolidated System Budget for the Delivery of Applicable Career Services
2.
After identifying the career services applicable to its program, the ARIZONA@WORK Job Center partner then identifies
the estimated or actual funds budgeted for the delivery of these services for the current program year.
ARIZONA@WORK Job Center Partners are only required to include the career services that are funded through the federal
legislation that makes them a required ARIZONA@WORK Job Center partner in this estimate. (For example, a local
community college may have state funds, as well as federal Carl Perkins Career and Technical Education funds for career
services; only the federal funds are required to be included in this estimate.)
Unlike Infrastructure Costs, this budget includes all costs (including personnel) related to the administration and delivery
of these services.
If ARIZONA@WORK Job Center partners do not have specific dollar amounts available, they may report a reasonable
estimate. ARIZONA@WORK Job Center Partners will be deemed in compliance with this requirement as long they provide
a reasonable dollar amount and can determine an estimated amount for the required Consolidated Budget for Applicable
Career Services.
A separate line item is not required for each of the applicable basic or individualized career services. The estimated or
actual funds budgeted for applicable career services are divided into two categories: The total for all applicable basic
career services and the total for all applicable individualized career services
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3.
Once all ARIZONA@WORK Job Center partners have identified the actual or estimated budget for the delivery of their
applicable career services within the LWDA, all ARIZONA@WORK Job Center partner budgets will then be totaled and
displayed in the “Required Consolidated System Budget for Applicable Career Services”.
Definitions of Basic and Individual Career Service to Be Used In Identifying Each ARIZONA@WORK Job Center
Partner’s “Applicable Career Services
Basic Career Services (20 CFR §678.430(a) and §678.435)
•
Eligibility for Title I-B Services – Determination of whether a customer is eligible to receive services from the Adult,
Dislocated Worker, or Youth programs.
•
Outreach, Intake, and System Orientation – Outreach is intended to promote awareness of the availability of the
System services to/for individuals and businesses that may need these services. Intake and System orientation is the
process of gathering basic information to determine the program(s) appropriate for the customer, and providing the
customer with information on the services available to determine if he/she is interested in pursuing those services.
•
Initial Assessment – The collection and assessment of information on a customer’s skill levels, including literacy,
numeracy, and English language proficiency; work history; employment barriers; employment goal(s) and occupational
knowledge; supportive service needs; and whether referrals to other programs are appropriate or necessary.
•
Labor Exchange Services – Providing job search and placement services to the customer, including but not limited to,
information on in-demand industry sectors and occupations and non-traditional employment, when appropriate;
development of a work search plan; placement in workshops; posting jobs on the state job bank; providing job matching
and referrals; and advising how to maintain a record of job search. Labor exchange services also include appropriate
recruitment and other business services, which may include, but are not limited to, customized screening and referral of
qualified customers in training services to businesses; customized services to businesses, business associations, or other
such organizations, on employment-related issues; customized recruitment events for businesses and targeted job fairs;
human resource consultation services which may include writing/reviewing job descriptions and employee handbooks,
developing performance evaluations and personnel policies, creating orientation sessions for new employees, honing job
interview techniques for efficiency and compliance, analyzing employee turnover, creating job accommodations and
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using assistive technologies, and explaining labor law to help businesses comply; and customized labor market
information for specific businesses, sectors, industries, or clusters.
•
Referrals to Programs – Referrals and coordination of activities with other appropriate programs and services that
meet specific customer needs, assist them in overcoming barriers to employment, and provide services to gain/retain
employment.
•
Labor Market Information – Staff provides workforce and labor market employment statistics to assist job seeking
customers in the development of employment goal(s) and businesses in the development and implementation of sector
partnerships and career pathways. The employment statistics include local, regional, and national labor market
conditions; career counseling and career exploration services; characteristics of industries, occupations, and the
workforce area; business-identified skill needs; short and long-term industry and occupational growth and salary
projections; worker supply and demand; and high-growth and high-demand industries.
•
Performance on the Local Workforce System – The provision of information, in usable and understandable formats
and languages, about how the local area is performing on local performance accountability measures, as well as any
additional performance information relating to workforce system.
•
Performance and Program Cost of Eligible Providers – The provision of performance information and program cost
information on eligible providers of education, training, and workforce services by program and type of provider.
•
Referrals to Supportive Services – Staff provides customers with referrals to supportive services that enable the
customer to participate in authorized WIOA activities. Based on various partners’ programmatic rules and regulations,
these supportive services may include, but are not limited to, transportation; child care; dependent care; housing; needs
related payments; interpreter services; reasonable accommodation for youth with disabilities; legal aid services;
assistance with uniforms or other appropriate work attire; assistance with books, fees, and school supplies; payments
and fees for employment and training related applications, tests, and certifications; and tools or instruments. Depending
on the program, when appropriate, information may also be provided to customers on how to continue these supportive
services after program services are completed.
•
Unemployment Insurance (UI) Information and Assistance – Staff provides information and meaningful assistance
to individuals seeking assistance in filing a claim for unemployment compensation. Meaningful assistance means
providing assistance on-site using staff that is well trained in UI compensation claims filing and the rights and
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responsibilities of claimants or providing assistance by phone or via other technology as long as the assistance is
provided by trained and available staff within a reasonable time.
•
Financial Aid Assistance – Providing assistance in establishing eligibility, accessing, and applying for programs of
financial aid for training and education programs not provided under WIOA.
Individualized Career Services (20 CFR §678.430(b))
• Comprehensive Assessment – Staff conducts a specialized assessment of a job seeker’s barriers to employment,
occupational and employment goal(s), educational and skill levels, and personal circumstance to determine his/her
service needs. This may include diagnostic testing and use of other assessment tools, and in-depth interviewing and
evaluation.
• Individual Employment Plan (IEP)/Individualized Plan for Employment (IPE) – The IEP/IPE identifies the
appropriate employment goal(s) chosen by the customer. The initial and comprehensive assessment is used to develop
the IEP/IPE in consultation with the customer. The plan outlines the necessary services to be provided to achieve the
planned goals; steps and timelines for achieving the goals; and the terms, conditions, and responsibilities associated with
the plan
• Career Planning and Counseling – One-on-one or intensive career planning and counseling with a professional
counselor uses initial and comprehensive assessments and the IEP/IPE, and aims at enhancing job seeking and retention
skills and career advancement of customers by: (i) Helping the customer analyze and understand career information,
and gain a better understanding of his/herself using career information gained through assessment tools and counseling
strategies to more realistically choose or change short and long-term occupational goals; and (2) Preparing service
strategies to assist in the achievement of occupational goal(s) and to ensure customers have access to necessary
workforce activities and supportive services, which may include, but are not limited to, drug and alcohol abuse
counseling, mental health counseling, and referrals to partner programs appropriate to the needs of the customer.
• Short-term Pre-Vocational Services – Development of skills customers need to live independently and enter the
workforce fully prepared to engage in employment. These services may include academic education and job readiness
trainings for development of work readiness skills, including but not limited to, learning skills, communication skills,
interviewing skills, punctuality, personal maintenance skills, higher-order reasoning, problem-solving skills, work
attitudes, and professional conduct.
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• Internships and Work Experience – Based on partners’ programmatic rules and regulations, the work experience is a
planned, structured learning experience, in most cases linked to a career, that takes place in a private for-profit, non-
profit or public sector workplace. For most partner programs, work experiences may be in the form of internships,
work-study, externship, apprenticeship, summer employment for youth, and/or other work placement opportunities.
• Out of Area Job Search and Relocation Assistance – Staff provides information on labor exchange activities in other
local areas, regions, or states and whether businesses the customer may be interested in offer assistance with relocation.
• Financial Literacy Services – Educate and support customers to gain the knowledge, skills, and confidence to make
informed financial decisions that enable them to attain greater financial health and stability by using high quality
relevant learning strategies. The learning, where possible, may include, but is not limited to, creating a budget; initiating
checking and/or savings accounts at banks; learning how to effectively manage spending, credit, and debt; learning how
to protect against identity theft; and benefits advisement. These services may also include opportunities to put financial
literacy lessons into practice, based on the needs of the customer.
• English Language Acquisition and Integrated Education – Adult Education staff provides an integrated program of
services that incorporates English literacy and civics education concurrently and contextually with workforce
preparation and training for a specific occupation/sector for the purpose of educational and career advancement of
customers. These services allow customers to attain economic self-sufficiency and are designed for partnerships among
adult education programs and postsecondary educational institutions, training providers, and/or businesses.
•
Workforce Preparation – Activities to help an individual acquire a combination of basic academic skills, critical
thinking skills, digital literacy skills, and self-management skills, including competencies in utilizing resources, using
information, working with others, understanding systems, and obtaining skills necessary for successful transition into
and completion of postsecondary education, training, or employment and other employability skills that increase an
individual’s preparation for the workforce.
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Attachment E1: Career Services Applicable to Each ARIZONA@WORK Job Center Partner
Basic Career Services
T-I Adult
T-I DW
T-I Youth
T-II AEL
T-III WP
T-IV VR
TANF
T-I Program Eligibility
✓
✓
✓
✓
Outreach, Intake, Orient.
✓
✓
✓
✓
✓
✓
Initial Assessment
✓
✓
✓
✓
✓
✓
Labor Exch./Job Search
✓
✓
✓
✓
✓
Referrals to Partners
✓
✓
✓
✓
✓
✓
LMI
✓
✓
✓
✓
✓
Performance/Cost Info.
✓
✓
✓
Support Service Info.
✓
✓
✓
✓
✓
UI Info./Assistance
✓
✓
✓
✓
Financial Aid Info.
✓
✓
✓
✓
✓
Basic Career Services
Tech Ed.
SCSEP
Job Corps
Native
Am.
MSF
YouthBuild
TAA
T-I Program Eligibility
Outreach, Intake, Orient
✓
✓
✓
Initial Assessment
✓
✓
✓
Labor Exch./Job Search
✓
✓
✓
Referrals to Partners
✓
✓
✓
LMI
✓
✓
✓
Performance/Cost Info.
✓
Support Service Info.
✓
✓
✓
UI Info./Assistance
✓
✓
✓
Financial Aid Info.
✓
✓
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Basic Career Services
Comm Act.
Housing
UI
Native Am.
Other Part
JVSG
Other Part
Other Part
T-I Program Eligibility
Outreach, Intake, Orient.
✓
Initial Assessment
✓
Labor Exch./Job Search
✓
Referrals to Partners
✓
LMI
✓
Performance/Cost Info.
Support Service Info.
✓
UI Info./Assistance
✓
Financial Aid Info.
Individ. Career Services
T-I Adult
T-I DW
T-I Youth
T-II AEL
T-III WP
T-IV VR
TANF
Comp Assessment
✓
✓
✓
✓
Employment Plan
✓
✓
✓
✓
Career Plan/Counsel.
✓
✓
✓
✓
Short-Term Prevoc.
✓
✓
✓
✓
Internships/Wrk. Exper.
✓
✓
✓
✓
Out-of-Area Job Search
✓
✓
✓
Financial Literacy
✓
✓
✓
ELA/Integ. Education
✓
✓
✓
✓
Workforce Preparation
✓
✓
✓
✓
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Individ. Career Services
Tech Ed.
SCSEP
Job Corps
Native Am.
MSF
YouthBuild
TAA
Comp. Assessment
✓
✓
✓
Employment Plan
✓
✓
✓
Career Plan/Counsel.
✓
✓
✓
Short-Term Prevoc.
✓
✓
Internships/Wrk. Exper.
✓
✓
Out-of-Area Job Search
✓
✓
Financial Literacy
✓
ELA/Integ. Education
✓
Workforce Preparation
✓
✓
✓
Individ. Career Services
Comm. Act
Housing
UI
Native Am.
Other Part
Other Part
JVSG
Other Part
Comp. Assessment
✓
IEP
✓
Career Plan/Counsel.
✓
Short-Term Prevoc.
✓
Internships/Wrk. Exper.
✓
Out-of-Area Job Search
✓
Financial Literacy
ELA/Integ. Education
Workforce Preparation
✓
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Attachment E2: Consolidated System Budget for the Delivery of Applicable Career Services
The “Consolidated System Budget for the Delivery of Applicable Career Services” is the total actual or reasonably estimated
amount of funds budgeted by the required ARIZONA@WORK Job Center partners for the delivery of the career services (that are
applicable to their programs) and made available through the ARIZONA@WORK one-stop delivery system. This budget includes
all costs, including personnel, related to the administration and delivery of these services.
Applic. Career
Services
T-I Adult
T-I DW
T-I
Youth
T-II AEL
T-III WP
T-IV VR
TANF
Basic Career
Services:
T-I Eligib./Initial
Assess.
Outreach, Intake,
Orient.
Labor Exch./Job
Search
Referrals/LMI
Support Service
Info.
UI Info./Fin. Aid
Info.
$2,613,531
$325,245
$0
$95,177
$3,405,573
$3,145,096
$0
Applic. Career
Services
Tech. Ed
T-V OAA
Job
Corps
Native
Am.
MSF
YouthBuild
TAA
Basic Career
Services:
T-I Eligib./Initial
Assess.
Outreach, Intake,
Orient.
Labor Exch./Job
Search
Referrals/LMI
$0
$0
$0
$0
$29,814
$0
$0
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Support Service
Info.
UI Info./Fin. Aid
Info.
Applic Career
Services
Comm. Act
Housing
UI
Native
Am.
Other Part
Head Start
Other Part
JVSG
Other Part
Basic Career
Services:
T-I Eligib./Initial
Assess
Outreach, Intake,
Orient.
Labor Exch./Job
Search
Referrals/LMI
Support Service
Info.
UI Info./Fin. Aid
Info.
$0
$0
$0
$0
$0
$115,390
$
Applic Career
Services
T-I Adult
T-I DW
T-I Youth
T-II AEL
T-III WP
T-IV VR
TANF
Indiv. Career
Services:
Comp.
Assessment/IEP
Career
Plan/Counsel
Short-Term Prevoc.
Internship/Wrk.
Exper.
$2,067,631.00
$255,550
$1,793,914
$31,167
$644,280
$327,441
$0
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Financial Literacy
IET/ELA/WF Prep.
Applic Career
Services
Tech Ed
T-V OAA
Job
Corps
Native
Am
MSF
YouthBuild
TAA
Indiv. Career
Services:
Comp.
Assessment/IEP
Career
Plan/Counsel
Short-Term Prevoc.
Internship/Wrk.
Exper.
Financial Literacy
IET/ELA/WF Prep.
$0
$0
$0
$0
$36,439
$0
$446,784
Applic Career
Services
Comm Act
Housing
UI
Native
Am
Other Part
Head Start
Other Part
JVSG
Other Part
Indiv. Career
Services:
Comp.
Assessment/IEP
Career
Plan/Counsel
Short-Term Prevoc.
Internship/Wrk.
Exper.
Financial Literacy
IET/ELA/WF Prep
$0
$0
$0
$0
$0
$941,221
$
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4.
ARIZONA@WORK Operating Budget:
Additional Costs---Shared Operating Costs and Shared Services (Optional)
Requirements and Instructions for the “Additional Costs---Other Shared Costs and Shared Services”” Templates:
WIOA Joint Final Rule:
“20 CFR 678.760 How do one-stop partners jointly fund other shared costs under the Memorandum of
Understanding?
(a)
In addition to jointly funding infrastructure costs, one-stop partners listed in 20 CFR 678.400 through 678.410 must
use a portion of funds made available under their programs’ authorizing Federal law (or fairly evaluated in-kind
contributions) to pay the additional costs relating to the operation of the ARIZONA@WORK one-stop delivery
system. These other costs must include applicable career services and may include other costs, including
shared services.
(b)
For the purposes of paragraph (a) of this section, shared services’ costs may include the costs of shared services
that are authorized for and may be commonly provided through the one-stop partner programs to any
individual, such as initial intake, assessment of needs, appraisal of basic skills, identification of appropriate services
to meet such needs, referrals to other one-stop partners, and business services. Shared operating costs may also
include shared costs of the Local WDB’s functions.
(c)
Contributions to the additional costs related to operation of the ARIZONA@WORK one-stop delivery system may be
cash, non-cash, or third-party in-kind contributions, consistent with how these are described in 20 CFR
678.720(c).
(d)
The shared costs described in paragraph (a) of this section must be allocated according to the proportion of
benefit received by each of the partners, consistent with the Federal law authorizing the partner’s program, and
consistent with all other applicable legal requirements, including Federal cost principles in 2 CFR part 200 (or any
corresponding similar regulation or ruling) requiring that costs are allowable, reasonable, necessary, and allocable.”
ARIZONA@WORK Memorandum of Understanding and Infrastructure Funding Agreement
(Joint Operational Informational Broadcast PB 17-004):
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Additional costs “may include shared operating costs and shared services that are authorized for, and may be commonly
provided through, the ARIZONA@WORK Job Center partner programs, including initial intake, assessment of needs,
appraisal of basic skills, identification of appropriate services, referrals to other ARIZONA@WORK Job Center partners, and
business services.
Personnel costs may include, but are not limited to, allocable salary and fringe benefit costs of partner program staff that
work on information technology systems (i.e., common performance and reporting outcomes) for use by the
ARIZONA@WORK Job Center as a whole.
The cost of a shared welcome desk or greeter directing employers and customers to the services or staff that are available in
ARIZONA@WORK Job Centers is also a personnel expense.
A portion of the costs of LWDB staff who perform functions that are not otherwise paid with WIOA Title I funds and support
the general operations of the ARIZONA@WORK Job Centers, such as a LWDB staff person acting as the office manager in an
ARIZONA@WORK Job Center.
As with any additional costs paid by partner programs for the operations of the ARIZONA@WORK system, these shared
operating costs must be proportionate to the use of the partner program and consistent with the Federal Cost Principles of
the Uniform Guidance set forth in 2 CFR part 200.”
Considerations and Parameters in Completing the “Other Shared Costs and Shared Services” Template
- ARIZONA@WORK Job Center Partners must agree at the local level for these types of costs to be shared. The “Other Shared
Costs and Shared Services” Template is not a required component of a completed, signed, and submitted IFA
- Lack of agreement at the local level for these “Other Shared Costs and Shared Services” will not trigger the State Funding
Mechanism
- Unlike infrastructure costs, these costs may include personnel
- Two or more partners may agree to share in one or more these types of costs
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- “Other Shared Costs and Shared Services” may include costs that are applicable to and agreed to be shared by only certain
ARIZONA@WORK Job Center partners. In those cases, only the applicable partners will need to agree upon the sharing of
those identified costs
For example, the potential for sharing the personnel (and other non-infrastructure costs), such as ARIZONA@WORK Job Center
receptionists and/or center mangers, may be decided to be cost-shared only by the co-located ARIZONA@WORK Job Center
partners. Other shared costs (such as, but not limited to, staff-cross training and business services) may also be applicable only
to certain ARIZONA@WORK Job Center partners and only those applicable ARIZONA@WORK Job Center partners will share in
those costs, if agreed.
- As with infrastructure costs, other ARIZONA@WORK system costs must be allocable according to the proportion of benefit
received by the ARIZONA@WORK Job Center partners agreeing to share those costs, consistent with the partners’
authorizing federal statutes and the Uniform Guidance.
- When any two or more ARIZONA@WORK Job Center partners agree to share “Other Shared Costs and Shared Services”,
there must be an agreed upon budget for these costs and an agreed upon cost sharing methodology.
Examples of “Other Shared Costs and Shared Services” that May Be Agreed by ARIZONA@WORK Job Center
Partners:
-
Initial intake, assessment of needs, appraisal of basic skills, identification of appropriate services to meet
such needs, and referrals to other ARIZONA@WORK Job Center partners. This may include costs such as
technology and tools that increase integrated service delivery through the sharing of information and service
delivery processes.
-
Business services. This may include costs related to a local or regional system business services team that has one
or more partners on the team or has delegated a specific partner to provide business services on behalf of the
ARIZONA@WORK system.
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-
Cross training of ARIZONA@WORK Job Center partner staff. This may include any staff cross training on
ARIZONA@WORK Job Center partner programs and eligibility, customer service, serving individuals with barriers to
employment, and other such training that builds an integrated ARIZONA@WORK one-stop delivery system.
-
Shared personnel costs for ARIZONA@WORK Job Centers by co-located partners. This may include
ARIZONA@WORK Job Center receptionists and/or ARIZONA@WORK Job Center managers.
Arizona will use the “percentage of total full-time equivalent (FTE)” staff of co-located ARIZONA@WORK partners
agreeing to share in these costs as the method for proportionately allocating the costs of ARIZONA@WORK Job Center
receptionists and/or ARIZONA Job Center managers.
If the ARIZONA@WORK Job Center manager is also the one-stop operator, this position falls under the permissible
“shared costs of the local WDB functions” and the requirements for the sharing this cost follow.
-
“Shared Costs of the Local WDB’s functions”
ARIZONA@WORK Policy on the Opportunity for Partners to Share the Costs of the Local WDB Functions
WIOA Joint Final Rule § 679.370 defines the functions of the Local Workforce Development Board. These functions include:
1.
Responsibility for the effective operation of Title I-B Adult, Dislocated Worker, and Youth Programs, including the
selection of providers
2.
Responsibility for the development and oversight of the ARIZONA@WORK one-stop delivery system in the local area,
including the selection of the one-stop operator
Local WDBs have responsibilities both as a system partner (i.e., the administrative entity for the Title I-B programs) and in
working with partners to develop the local ARIZONA@WORK one-stop delivery system, including the operation of the
ARIZONA@WORK Job Centers.
It is the ARIZONA@WORK policy that the permissible sharing of Local WDB costs by partners is limited to the costs
directly related to the coordination and operation of the ARIZONA@WORK system and centers. It does not include
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the operational costs of administering and operating Title I-B programs or fulfilling other WDB-specific functions,
such as the development of local/regional plans.
As with other permissible shared costs these costs must be agreed to be shared at the local level and must be allocable
according to the proportion of benefit received by the ARIZONA@WORK Job Center partners agreeing to share those costs,
consistent with the ARIZONA@WORK Job Center partners’ authorizing federal statutes and the Uniform Guidance.
Shared ARIZONA@WORK system coordination and ARIZONA@WORK Job Center management costs may include:
-
Local WDB staff members who have a responsibility for developing and coordinating ARIZONA@WORK Job
Center partnerships throughout the system. (If the staff has additional duties, only the proportion directly related
to ARIZONA@WORK system partnership activities may be cost shared.)
-
The One-Stop Operator when fulfilling the required role to “coordinate the service delivery of required
ARIZONA@WORK Job Center partners”, including the possible role of ARIZONA@WORK Job Center management
The One-Stop Operator potentially has multiple roles as defined in WIOA Joint Final Rule:
“20 CFR 678.620: What is the one-stop operator’s role?
“(a) At a minimum, the one-stop operator must coordinate the service delivery of required one-stop partners and
service providers. Local WDBs may establish additional roles of one-stop operator, including, but not limited to:
coordinating service providers across the ARIZONA@WORK one-stop delivery system, being the primary provider of
services within the center, providing some of the services within the center, or coordinating service delivery in a multi-
center area, which may include affiliated sites. The competition for a one-stop operator must clearly articulate the
role of the one-stop operator.”
The LWDB’s competition for the one-stop operator may include these roles:
1.
ARIZONA@WORK system coordination (required)
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2.
ARIZONA@WORK Job Center management (optional)
3.
Provider of Title I-B Adult, Dislocated Worker, and/or Youth Services (optional)
The one-stop operator’s role in ARIZONA@WORK system coordination may be cost-shared by
ARIZONA@WORK Job Center partners. The one-stop operator’s role in ARIZONA@WORK Job Center
management, if included in the procurement, may be cost-shared by ARIZONA@WORK Job Center partners
co-located in that center. The role of Title I-B service provider may not be cost shared.
Steps to determining one-stop system coordination and center management costs:
1.
For LWDB staff:
-
Identify any LWDB staff with a responsibility for developing and coordinating ARIZONA@WORK system
partnerships.
-
If the staff member has additional duties, identify the proportion directly related to ARIZONA@WORK system
partnership activities.
-
Determine the staff salary and benefit costs for the proportion directly related to ARIZONA@WORK system
partnership activities.
2.
For the One-Stop Operator:
-
Review the procurement, the contract, the statement of work, and the budget for the one-stop operator.
-
Determine the proportion of the budget allocated to (a) ARIZONA@WORK system coordination, (b)
ARIZONA@WORK Job Center management, and/or (c) Title I- B service delivery.
Methodology to share ARIZONA@WORK system coordination costs
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1.
Identify the ARIZONA@WORK Job Center partners potentially agreeing to share in these ARIZONA@WORK system
coordination costs
2.
Calculate the agreeing-partners proportionate share of system coordination costs (LWDB staff and/or the one-stop
operator)
Arizona will use the “percentage of total full-time equivalent (FTE)” staff of co-located and non co-located
ARIZONA@WORK Job Center partners agreeing to share in these costs as the method for proportionately allocating
these ARIZONA@WORK system coordination costs
3.
Seek ARIZONA@WORK Job Center partner agreement to share in those costs
Methodology to share ARIZONA@WORK Job Center management costs:
1.
Identify the co-located ARIZONA@WORK Job Center partners potentially agreeing to share in these center
management costs
2.
Calculate the proportionate share of center management costs to co-located ARIZONA@WORK Job Center partners
agreeing to share in these costs
Arizona will use the “percentage of total full-time equivalent (FTE)” staff of co-located ARIZONA@WORK Job Center
partners agreeing to share in these costs as the method for proportionately allocating center management costs
3.
Seek ARIZONA@WORK Job Center partner agreement to share in those costs
Instructions for Completing the “Other Shared Costs and Shared Services” Template:
1. Complete the “Other Shared Costs and Shared Services” Template only if two or more ARIZONA@WORK Job Center
partners have agreed to share in a specific type of shared cost and/or service.
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2. Complete an individual “Other Shared Costs and Shared Services” Template (Attachment F1) for each type of cost and/or
service that has been agreed to be shared by two or more ARIZONA@WORK Job Center partners.
3. Identify the type of other costs to be shared and provide a very brief description of what that cost includes
4. Identify the ARIZONA@WORK Job Center partners that have agreed to share in the this type of cost and how they will
benefit from the sharing of this cost
5. Complete the operating budget for each type of shared cost and/or service that has been agreed to be shared
6. Describe the agreed-upon cost allocation methodology to allocate these costs to the ARIZONA@WORK Job Center
partners who have agreed to share this type of cost*
7. Using the agreed-upon cost allocation methodology, identify the initial proportionate share of the costs to be contributed
by each ARIZONA@WORK Job Center partner participating in the sharing of this cost
8. Indicate how much of each ARIZONA@WORK Job Center partner’s allocated cost will be contributed through cash
and/or noncash
9. Have ARIZONA@WORK Job Center partners participating in this specific shared cost sign the agreement to share those
costs (Attachment F2)
* If the cost to be shared is the LWDB’s ARIZONA@WORK system coordination function, the One-Stop Operator’s
ARIZONA@WORK system coordination and ARIZONA@WORK Job Center management functions, and/or the cost of
the ARIZONA@WORK Job Center manager or receptionist:
The cost allocation methodology for the sharing of these costs will be the “proportionate percentage of Full-Time
Equivalents (FTEs) and should be used to in the “Agreed Upon Cost Allocation Methodology to Share This Cost” in the “Other
Shared Costs and Shared Services” Template (Attachment F1)
An “FTE (full-time equivalent)” is the hours worked by one employee on a full-time basis. The concept is used to convert the hours
worked by several part-time employees into the hours worked by full-time employees. On an annual basis, an FTE is considered
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to be 2,080 hours, which is calculated as 8 hours per day or 40 hours per workweek. (For example: One employee who works 20
hours per week is expressed as .5 FTE.)
“Proportionate percentage of total FTEs” is the percentage of each ARIZONA@WORK Job Center partner’s staff of the total of all
FTEs.
If two or more ARIZONA@WORK Job Center partners agree to share the costs of the LWDB’s ARIZONA@WORK system
coordination function and/or the One-Stop Operator’s ARIZONA@WORK system coordination role:
Arizona will use the “percentage of total full-time equivalent (FTE)” staff of co-located and non co-located ARIZONA@WORK
Job Center partners agreeing to share in these costs as the method for proportionately allocating these system coordination
costs
(For example: If the total number of all FTEs of all co-located and non co-located ARIZONA@WORK Job Center partners
agreeing to share this cost is 50 and one partner has 10 FTEs, that ARIZONA@WORK Job Center partner has 10% of the
system’s FTEs and will share in 20% of these ARIZONA@WORK system coordination costs.)
If two or more partners agree to share the costs of the One-Stop Operator’s ARIZONA@WORK Job Center management
function and/or the costs of the ARIZONA@WORK Job Center manager or receptionist:
Arizona will use the “percentage of total full-time equivalent (FTE)” staff of co-located ARIZONA@WORK Job Center partners
agreeing to share in these costs as the method for proportionately allocating center management costs.
(For example: If the total number of all FTEs of all ARIZONA@WORK Job Center partners co-located in the Center and agreeing
to share this cost is 20 and one partner has 5 FTEs, that partner has 25% of the Center’s FTEs and will share in 25% of these
Center personnel costs.)
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88
ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions (Second Draft: 5/29/17)
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Attachment F1: Optional ARIZONA@WORK Job Center Partner Agreement to Share Other Costs
and Services
Type of Cost to be Shared:
N/A
Description of the Cost to Be Shared and What It Includes:
ARIZONA@WORK Job Center Partners Agreeing to Share This Cost
The following ARIZONA@WORK Job Center partners have agreed to share these costs:
The ARIZONA@WORK Job Center partners that agreed to share these costs will benefit by:
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88
ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions (Second Draft: 5/29/17)
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Shared Cost Budget for
(Identify the Type of Cost)
Line Item
Budget Detail
Cost
Total Budget for This Shared Cost
$
Agreed Upon Cost Allocation Methodology to Share This Cost
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88
ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions (Second Draft: 5/29/17)
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Proportionate Share for ARIZONA@WORK Job Center Partners Agreeing to Share These Costs
(Identify the Type of Cost)
Partners Agreeing
Agreed Methodology
Initial Partner Share
Amount in Cash
Amount in Non-Cash
Partner 1:
$
$
$
Partner 2:
$
$
$
Partner 3:
$
$
$
Partner 4:
$
$
$
Partner 5:
$
$
$
Partner 6:
$
$
$
Total Budget for This Shared Cost
$
$
$
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88
ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions (Second Draft: 5/29/17)
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Attachment F2: Signature of ARIZONA@WORK Job Center Partners Agreeing to Share Identified
Operating Costs/Shared Services
Signature Page for ARIZONA@WORK Job Center Partners Agreeing to Share (Identify the Type of Cost)
By signing below, these parties agree to the terms prescribed in the sharing of other costs.
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88
ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions (Second Draft: 5/29/17)
75
Partner 1:
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
Partner 2:
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88
ARIZONA@WORK Infrastructure Funding Agreement Templates and Instructions (Second Draft: 5/29/17)
76
Partner 3:
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
Partner 4:
_____________________________________________________
Printed Name and Title
_____________________________________________________
Signature and Date
DocuSign Envelope ID: 9CA3D6E1-4DA7-4CA0-99F7-B85FC4BC7AAB
DocuSign Envelope ID: 14D96841-5754-4BF9-B427-DEA924389A88