240101-CONTRACT.DOCX

SERIAL 240101-S
GENERAL MAINTENANCE AND REPAIR SERVICES
DATE OF LAST REVISION: February 28, 2024
CONTRACT END DATE: February 28, 2025
CONTRACT PERIOD THROUGH FEBRUARY 28, 2025
TO:
All Departments
FROM:
Office of Procurement Services
SUBJECT:
Contract for GENERAL MAINTENANCE AND REPAIR SERVICES
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on February 28, 2024 
(Eff. 03/01/2024).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract.  Individuals are responsible to the vendor for purchases made 
outside of contracts.  The contract period is indicated above.
RN/mm
Attach
Copy to:
Office of Procurement Services
Sammi Birchard, FMD
Virginia Sturgill, Human Services Department
(Please remove Serial 190126-S from your contract notebooks)

SERIAL 240101-S
BRUCE KIMURA DBA ALL PROPERTY SERVICES
COMPANY NAME:
Bruce Kimura
DOING BUSINESS AS (dba):
All Properties Services
MAILING ADDRESS:
PO box 39207 Phx. Az 85069
REMIT TO ADDRESS:
same
TELEPHONE NUMBER:
602-375-3948
FAX NUMBER:
none
WWW ADDRESS:
none
REPRESENTATIVE NAME:
Bruce Kimura
REPRESENTATIVE TELEPHONE NUMBER:
602-918-1597
REPRESENTATIVE EMAIL ADDRESS
allpropertiesco@aol.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 2% 10 DAYS NET 30 DAYS
1.0 PRICING:
Disciplines
Normal 
Business 
Hours
After 
Hours
UOM
Self 
Perform
GENERAL CONTRACTOR
100
150
hour
x
GENERAL LABORER
50
75
hour
x
CARPENTER
60
90
hour
x
CEMENT MASON
60
90
hour
x
PLASTERER
60
90
hour
x
ELECTRICIAN
80
120
hour
x
PAINTER
50
75
hour
x
PLUMBER
85
127.5
hour
x
APPLIANCE SERVICE TECHNICIAN
100
150
hour
x
EXTERMINATOR
 
 
hour
x
GARAGE DOOR TECHNICIAN
125
187.5
hour
x
GLAZIER
80
120
hour
x
HVAC TECHNICIAN
80
120
hour
x
SWIMMING POOL TECHNICIAN
 
 
hour
x
LOCKSMITH
80
120
hour
x
MASONRY WORKER
60
90
hour
x
FENCING, RAILING, AND GATE REPAIR 
WORKER
60
90
hour
x
LAWN & SHRUB MAINTENANCE WORKER
55
82.5
hour
x
LANDSCAPE MAINTENANCE WORKER
55
82.5
hour
x
METAL FABRICATION
80
120
hour
x

SERIAL 240101-S
Material Cost Plus %
UOM
pass thru @ no markup
%
PRICING SHEET: NIGP CODE 91052
Terms:
2% 10 DAYS NET 30 DAYS
Vendor Number
VC0000008063
Certificates of Insurance
Required
Contract Period:
To cover the period ending February 28, 2025.

SERIAL 240101-S
BWC Enterprises Inc. dba Woodruff Construction
COMPANY NAME:
BWC Enterprises Inc.
DOING BUSINESS AS (dba):
Woodruff Construction
MAILING ADDRESS:
9401 N. 7th Ave., Phoenix, AZ 85021
REMIT TO ADDRESS:
9401 N. 7th Ave., Phoenix, AZ 85021
TELEPHONE NUMBER:
480-921-1925
FAX NUMBER:
480-446-0825
WWW ADDRESS:
www.woodruffaz.com
REPRESENTATIVE NAME:
Wade Woodruff
REPRESENTATIVE TELEPHONE NUMBER:
480-921-1925
REPRESENTATIVE EMAIL ADDRESS
wade.woodruff@woodruffaz.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
1.0 PRICING:
Disciplines
Normal 
Business 
Hours
After Hours
UOM
Self 
Perform
GENERAL CONTRACTOR
$76.00
$95
hour
Yes
GENERAL LABORER
$40.00
$60
hour
Yes
CARPENTER
$55.00
$82
hour
Yes
CEMENT MASON
$57.00
$85
hour
Yes
PLASTERER
$55.00
$82
hour
Yes
ELECTRICIAN
$72.00
$108
hour
Yes
PAINTER
$54.00
$81
hour
Yes
PLUMBER
$88.00
$132
hour
No
APPLIANCE SERVICE TECHNICIAN
$105.00
$157
hour
No
EXTERMINATOR
$55.00
$82
hour
No
GARAGE DOOR TECHNICIAN
$110.00
$165
hour
No
GLAZIER
$65.00
$97
hour
Yes
HVAC TECHNICIAN
$80.00
$120
hour
No
SWIMMING POOL TECHNICIAN
$75.00
$112
hour
No
LOCKSMITH
$75.00
$112
hour
Yes
MASONRY WORKER
$57.00
$85
hour
Yes
FENCING, RAILING, AND GATE REPAIR 
WORKER
$75.00
$112
50
hour
No
LAWN & SHRUB MAINTENANCE 
WORKER
$42.00
$63
00
hour
No
LANDSCAPE MAINTENANCE 
WORKER
$42.00
$63
00
hour
No
METAL FABRICATION
$75.00
$112
hour
No

SERIAL 240101-S
Material Cost Plus %
UOM
10
%
PRICING SHEET: NIGP CODE 91052
Terms:
NET 30 DAYS
Vendor Number
VC0000007937
Certificates of Insurance
Required
Contract Period:
To cover the period ending February 28, 2025.

SERIAL 240101-S
Diamond Ridge Development 
COMPANY NAME:
Diamond Ridge Development
DOING BUSINESS AS (dba):
Diamond Ridge Development
MAILING ADDRESS:
P.O. Box 2662
REMIT TO ADDRESS:
 
TELEPHONE NUMBER:
6234128809
FAX NUMBER:
6234128328
WWW ADDRESS:
www.diamondridge.biz
REPRESENTATIVE NAME:
Jeff Green
REPRESENTATIVE TELEPHONE NUMBER:
6234128809
REPRESENTATIVE EMAIL ADDRESS
jgreen@diamondridge.biz
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
1.0 PRICING:
Disciplines
Normal 
Business 
Hours
After Hours
UOM
Self 
Perform
GENERAL CONTRACTOR
65
90
hour
Yes
GENERAL LABORER
50
75
hour
Yes
CARPENTER
60
90
hour
Yes
CEMENT MASON
60
90
hour
Yes
PLASTERER
65
97
hour
Yes
ELECTRICIAN
105
160
hour
Yes
PAINTER
60
90
hour
Yes
PLUMBER
125
188
hour
Yes
APPLIANCE SERVICE TECHNICIAN
85
127
hour
Yes
EXTERMINATOR
70
105
hour
No
GARAGE DOOR TECHNICIAN
165
247
hour
Yes
GLAZIER
90
135
hour
Yes
HVAC TECHNICIAN
180
270
hour
No
SWIMMING POOL TECHNICIAN
70
105
hour
No
LOCKSMITH
165
247
hour
No
MASONRY WORKER
80
120
hour
No
FENCING, RAILING, AND GATE REPAIR 
WORKER
85
255
hour
Yes
LAWN & SHRUB MAINTENANCE WORKER
50
75
hour
Yes
LANDSCAPE MAINTENANCE WORKER
50
75
hour
Yes
METAL FABRICATION
115
172
hour
Yes

SERIAL 240101-S
Material Cost Plus %
UOM
20% Mark up on Subcontractors
Material and Equipment 
25%
PRICING SHEET: NIGP CODE 91052
Terms:
NET 30 DAYS
Vendor Number
VC0000008444
Certificates of Insurance
Required
Contract Period:
To cover the period ending February 28, 2025.

SERIAL 240101-S
GENERATION INDUSTRIAL 
COMPANY NAME:
Generation Industrial
DOING BUSINESS AS (dba):
Generation Industrial
MAILING ADDRESS:
4340 E Indian School Rd, Ste 21-516
REMIT TO ADDRESS:
TELEPHONE NUMBER:
6029358650
FAX NUMBER:
WWW ADDRESS:
www.generationindustrial.com
REPRESENTATIVE NAME:
Colin Krieg
REPRESENTATIVE TELEPHONE NUMBER:
602-935-8650
REPRESENTATIVE EMAIL ADDRESS
colin@generationindustrial.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
1.0 PRICING:
Disciplines
Normal 
Business 
Hours
After 
Hours
UOM
Self 
Perform
Bidder Notes
GENERAL CONTRACTOR
75
112.5
hour
X
 
GENERAL LABORER
55
85
hour
X
 
CARPENTER
50
75
hour
X
 
CEMENT MASON
 
 
hour
 
 
PLASTERER
 
 
hour
 
 
ELECTRICIAN
80
115
hour
 
 
PAINTER
39
59
hour
X
 
PLUMBER
80
115
hour
X
Installs and 
Repairs of 
piping 
t
APPLIANCE SERVICE TECHNICIAN
 
 
hour
 
 
EXTERMINATOR
 
 
hour
 
 
GARAGE DOOR TECHNICIAN
 
 
hour
 
 
GLAZIER
 
 
hour
 
 
HVAC TECHNICIAN
 
 
hour
 
 
SWIMMING POOL TECHNICIAN
 
 
hour
 
 
LOCKSMITH
 
 
hour
 
 
MASONRY WORKER
 
 
hour
 
 
FENCING, RAILING, AND GATE 
REPAIR WORKER
125
225
hour
X

SERIAL 240101-S
Material Cost Plus %
UOM
10
%
PRICING SHEET: NIGP CODE 91052
Terms:
NET 30 DAYS
Vendor Number
Certificates of Insurance
Required
Contract Period:
To cover the period ending February 28, 2025.

SERIAL 240101-S
TCS SVC LLC dba Total Construction Services
COMPANY NAME:
TCS SVC LLC
DOING BUSINESS AS (dba):
Total Construction Services
MAILING ADDRESS:
2121 S. Priest Dr. Suite 120 Tempe AZ 85282
REMIT TO ADDRESS:
2121 S. Priest Dr. Suite 120 Tempe AZ 85282
TELEPHONE NUMBER:
480-391-8282
FAX NUMBER:
480-343-8449
WWW ADDRESS:
www.tcs365.com
REPRESENTATIVE NAME:
Michael Craig Masson
REPRESENTATIVE TELEPHONE NUMBER:
480-391-8282
REPRESENTATIVE EMAIL ADDRESS
dispatch@tcs365.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
0
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
0
2% 10 DAYS NET 30 DAYS
1.0 PRICING:
Disciplines
Normal 
Business 
Hours
After Hours
UOM
Self 
Perform
Bidder 
Notes
GENERAL CONTRACTOR
$80 
$120 
hour
YES
 
GENERAL LABORER
$80 
$120 
hour
YES
 
CARPENTER
$80 
$120 
hour
YES
 
CEMENT MASON
$80 
$120 
hour
YES
 
PLASTERER
$80 
$120 
hour
YES
 
ELECTRICIAN
$85 
$127.50 
hour
YES
 
PAINTER
$80 
$120 
hour
YES
 
PLUMBER
$85 
$127.50 
hour
YES
 
APPLIANCE SERVICE TECHNICIAN
$85 
$127.50 
hour
YES
 
EXTERMINATOR
$80 
$120 
hour
YES
 
GARAGE DOOR TECHNICIAN
$85 
$127.50 
hour
YES
 
GLAZIER
$80 
$120 
hour
YES
 
HVAC TECHNICIAN
$85 
$127.50 
hour
YES
 
SWIMMING POOL TECHNICIAN
$80 
$120 
hour
YES
 
LOCKSMITH
$80 
$120 
hour
YES
 
MASONRY WORKER
$80 
$120 
hour
YES
 
FENCING, RAILING, AND GATE 
REPAIR WORKER
$80 
$120 
hour
YES
 
LAWN & SHRUB MAINTENANCE 
WORKER
$80 
$120 
hour
YES
 
LANDSCAPE MAINTENANCE 
WORKER
 
 
hour
YES
 
METAL FABRICATION
$85 
$127.50 
hour
YES

SERIAL 240101-S
Material Cost Plus %
UOM
15
%
PRICING SHEET: NIGP CODE 91052
Terms:
2% 10 DAYS NET 30 DAYS
Vendor Number
VS0000001533
Certificates of Insurance
Required
Contract Period:
To cover the period ending February 28, 2025.

SERIAL 240101-S
GENERAL MAINTENANCE AND REPAIR SERVICES
1.0
INTENT
1.1
Maricopa County (County) is seeking contractors to provide general maintenance, repair, 
and commercial and residential handyman services for County owned and maintained 
facilities and properties. Contractor(s) shall also provide general services/repairs for County 
residents, as referred by the County. Various disciplines are required by this contract. 
Prospective contractors can bid on any or all of the listed disciplines.
1.2
The County is also seeking qualified contractors to perform comprehensive lead-based 
paint (LBP) reduction, including abatement and/or interim controls, and housing 
renovation/repair services for eligible privately-owned single-family and multi-family units 
in the County.
1.3
Contractor’s primary point of contact for work performed will be the Facilities Management 
Department (FMD). Other County departments may use this contract, however FMD is not 
responsible for payments for work performed under the direction of other County 
departments.
1.4
Other governmental entities under agreement with the County may have access to services 
provided hereunder (see also Sections 3.18 and 3.19 below).
1.5
The County reserves the right to add additional contractors, at the County’s sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill set to 
satisfy the County’s needs or to ensure adequate competition on any project or task order 
work.
1.6
County reserves the right to award this contract to multiple vendors. The County reserves 
the right to award in whole or in part, by item or group of items, by section or geographic 
area, or make multiple awards, where such action serves the County’s best interest.
2.0
SCOPE OF SERVICES
Contractor shall furnish all supervision, labor, materials, equipment, tools, transportation, and all 
efforts necessary to perform the requirements herein. The contractor shall have sufficient resources 
available necessary to complete work, including emergency situations.
2.1
GENERAL CONTRACTOR/MAINTENANCE WORKER SERVICE DISCIPLINES
2.1.1
General Contractor
General contractors are tradesmen licensed to perform general contract work or 
construction in the State of Arizona. This discipline includes any work that will 
require use of two or more disciplines including work outside the scope of the 
disciplines listed below. County FMD will primarily utilize this contract for general 
contracting. Individual disciplines below may be used by other governmental 
entities as needed.
2.1.2
General Laborer
General laborers are unskilled and semi-skilled workers whose work may include 
the following duties in various skilled trades: work with their hands and with power 
tools run by gasoline, electricity, and compressed air. They may work with 
pavement breakers, reamers, pumps, compressors, lasers, and vibrators. 
Laborers, place and vibrate concrete, landscape, install pipe, and do a variety of 
other jobs. Work involves a variety of duties, including but not limited to:

SERIAL 240101-S
2.1.2.1
Replacing electrical receptacles, wires, switches, fixtures, motors, 
lamps and ballasts
2.1.2.2
Using plaster or compound to patch minor holes and cracks in walls and 
ceilings.
2.1.2.3
Repairing or replacing sinks and toilets
2.1.2.4
Painting structures
2.1.2.5
Repairing or replacing concrete floors, steps, and walkways
2.1.2.6
Replacing damaged wall and floor coverings
2.1.2.7
Hanging doors and installing door locks
2.1.2.8
Replacing broken windows, screens, and mirrors
2.1.2.9
Repairing or replacing fencing and gates
2.1.2.10
Minor roof repair, but not roof replacement.
2.1.3
Carpenter
Carpenters possess skills and perform work which may include the following 
duties: erect wood and steel framework in buildings, build forms for concrete, and 
drywall work. Carpenters shall install or apply all types of floor coverings, ceilings, 
paneling, trim, and interior systems. Applicable skills may include but are not 
limited to millwork and window coverings. Carpenters must be very skilled as 
“finish” work is visible and often involves expensive materials. Carpenters shall 
work from blueprints and working drawings to determine materials required for 
installation.
2.1.4
Cement Mason
Cement masons possess skills and perform work which may include the following 
duties: work with concrete to spread, compact, finish, and cure concrete for 
buildings, roads, tunnels, bridges and marine structures, using hand tools, 
vibrators, pumps, troweling machinery and other power tools. Cement masons 
shall mix cement, gravel, sand and water, etc., to manufacture concrete. Cement 
masons shall move concrete into position by means of a concrete pump, place 
concrete into formwork, operate paving and troweling machines to float, trowel and 
polish the concrete surface, create different surface textures by tamping, 
smoothing and shaping the concrete surface, cut joints into hardened concrete, 
mix and apply pigments when a colored surface is required, utilize powered or 
manual wheelbarrows, and dig foundation trenches.
2.1.5
Plasterer
Plasterers possess skills and perform work which may include the following duties: 
finish interior walls and ceilings with plaster materials, apply durable cement 
plasters, polymer-based acrylic finishes, and stucco to surfaces. When working 
with cinder block and concrete, plasterers shall first apply a coat that provides a 
base, and then a second coat or finish coat of lime-based plaster. A primary base 
or scratch coat is necessary when plastering over wire mesh. For a finish coat, 
plasterers prepare a mixture of lime, Portland cement, and water.

SERIAL 240101-S
2.1.6
Electrician
Electricians possess skills and perform work which may include the following 
duties: perform lay out, install, and test of electrical service and electrical wire 
systems used to provide heat, light, power, air conditioning, and refrigeration, in 
commercial, office, and residential buildings. Electricians also install conduit and 
other materials, and connect electrical machinery, equipment, and controls and 
transmission systems. Electricians work from blueprints and working drawings to 
determine materials required for installation.
2.1.7
Painter
Painters possess skills and perform work which may include painting walls, 
woodwork, and fixtures. Work may include but not be limited to, painting of various 
surfaces as required to present a well-maintained appearance. Work may be 
interior or exterior. Painting includes the preparation of surfaces and the 
application of paint, varnish, enamel, lacquer, and similar materials. Painters may 
apply the paint with a brush, a spray gun, or a roller. Painters also mix pigments, 
oils, and other ingredients to obtain the required color and consistency.
2.1.8
Plumber
Plumbers possess skills and perform work which may include the following duties: 
install, repair and alter pipe systems that carry gases, water and other liquids 
required for sanitation, storm water, industrial production, and other uses. 
Plumbers install plumbing fixtures, appliances, bathtubs, basins, sinks, showers, 
and grease line systems. Plumbers cut and thread pipe and work from blueprints 
and working drawings to determine materials required for installation. Work may 
be interior or exterior.
2.1.9
Appliance Service Technician
Appliance service technicians possess skills and perform work which may include 
the following duties installs, service and repairs all types of large and small 
appliances such as ranges, refrigerators, dishwashing machines, microwaves, flat 
top grills, slicing machines, toasters, ice cream machines, steam tables, coffee and 
tea makers, soda fountains, kitchen exhaust hoods (vents) and other 
commercial/residential gas and/or electrical appliances. Technicians recover 
refrigerant from air conditioning units and refrigerators. Technicians trouble shoot 
equipment and follow wiring diagrams and manufacturer’s specifications to correct 
malfunctions.
2.1.10
Exterminator 
Exterminator and pest control shall be defined as services provided by the 
contractor for the purposes of preventing and/or controlling/eradicating infestations 
ants, cockroaches, spiders, silverfish, crickets, earwigs, beetles, fleas, scorpions, 
ticks, midges, mice, rats, and other pests as identified by County departments. 
Services shall be performed utilizing chemical and/or mechanical means and 
applied to the interior and exterior of the structure, as necessary.
2.1.11
Garage Door Technician
Garage door technicians possess skills and perform work which may include the 
following duties: establish safe installation and maintain operation of garage doors, 
springs, and openers in compliance with applicable codes. Work may include, but 
not be limited to maintenance and repair of garage door openers.

SERIAL 240101-S
2.1.12
Glazier
Glaziers possess skills and perform work which may include the following duties: 
safe repair and replacement of window glass, window tinting and mirrors in 
commercial and residential properties.
2.1.13
HVAC Technician
Heating, ventilations, and air conditioning (HVAC) technicians possess skills and 
perform work which may include the following duties: install, service, and repairs 
environmental-control systems in residential, commercial buildings, utilizing 
knowledge of refrigeration theory, pipefitting and structural layout. Replaces 
defective breaker controls, thermostats, switches, fuses and electrical wiring to 
repair installed units. Work may include maintenance and repair of heating and 
cooling systems, and ductwork.
2.1.14
Swimming Pool Technician
Swimming pool technicians possess skills and perform work which may include 
the following duties: clean and maintain pools and water features. Includes 
checking 
and 
cleaning 
filters, 
repairing 
piping/hoses 
and 
maintaining 
recommended chemical levels.
2.1.15
Locksmith
Locksmiths possess skills and perform work which may include the following 
duties: change/rekey door locks, mailbox locks, and padlocks.
2.1.16
Masonry Worker
Masonry workers possess skills and perform work which may include the following 
duties: install/repair any and all types of masonry block structures as needed.
2.1.17
Fencing, Railing, and Gate Repair Workers
Fencing, railing, and gate repair workers possess skills and perform work which 
may include the following duties: repairs, installs fencing, gates, and automatic 
closing mechanisms.
2.1.18
Lawn and Shrub Maintenance Workers
Lawn and shrub maintenance workers possess skills and perform work which may 
include the following duties: mow grass/weeds, trim shrubs/trees, and remove 
dead vegetation.
2.1.19
Landscape Maintenance Workers
Landscape maintenance workers possess skills and perform work which may 
include the following duties: removing and replacing topsoil, installing ground 
cover.
2.1.20
Metal Fabrication
Possess skills and perform work which may include the following duties: welding, 
cutting, grinding, fabrication, and related services.

SERIAL 240101-S
2.2
DOOR MAINTENANCE
2.2.1
Repair, maintain, and replace all types of interior and exterior doors to include but 
not limited to storefront entrance glass doors, metal fire doors; door sweeps, panic 
bars, hinges, and all ancillary components, located at various sites throughout the 
County.
2.2.2
This contract may also be used to replace one type of door with a different type 
(i.e., replace store front glass doors, with solid metal fire doors). However, this 
contract SHALL NOT be used for any new installation of doors where there were 
none before.
2.2.2.1
This service does not include maintenance, repair or replacement of any 
electronic/electrical security access equipment associated with any 
door.
2.3
LEAD-BASED PAINT REDUCTION SERVICES
2.3.1
The County provides lead-based paint (LBP) hazard reduction and healthy 
home services to residents living in target housing in the County. The program 
is funded by the Department of Housing and Urban Development (HUD), as 
part of the Office of Lead Hazard Control and Healthy Homes’ (OLHCHH) 
Lead Hazard Control Grant Program. The County is seeking qualified 
contractors to perform comprehensive LBP reduction, including abatement 
and/or interim controls, and housing renovation/repair services for eligible 
privately-owned single-family and multi-family units in the County.
2.3.2
All work under this program must be conducted by Environmental Protection 
Agency (EPA) certified organizations and firms with the appropriate Arizona 
contractor licensing. A copy of the EPA certification for the contractor and the 
employees doing the work shall be provided to the County prior to 
commencement of the work. Prior to final acceptance of the lead hazard 
reduction work, the property shall be visually inspected for any remaining 
paint chips, dust and debris and lead dust wipe samples shall be obtained 
from floors, windows sills and window troughs. The County shall pay for the 
first lead clearance test. The contractor shall pay for all additional clearance 
dust sampling if any dust sample results exceed the thresholds.
2.4
LEAD-BASED PAINT INTERIM CONTROLS 
An EPA Renovation, Repair, and Painting (RRP) program certified worker or firm possess 
skills and perform work which may include understanding a Lead Based Inspection/Risk 
Assessment report and performing interim controls, such as specialized cleaning, repairs, 
maintenance, repainting, temporary containment, and disposal for LBP hazards.
2.5
LEAD-BASED PAINT ABATEMENT
An EPA abatement certified worker or firm possess skills and perform work which may 
include understanding a Lead Based Inspection/Risk Assessment report and performing 
LBP abatement methods, such as encapsulation, enclosure, removal, and replacement of 
LBP hazards. They will also provide specialized cleaning, temporary containment, and 
disposal for LBP hazards.
2.6
ASBESTOS AND HAZARDOUS CONDITIONS ABATEMENT
2.6.1
Contractor shall notify the County immediately of any concerns regarding asbestos 
or other hazardous conditions.

SERIAL 240101-S
2.6.2
Any asbestos or other hazardous conditions found on the site that would impact 
the repairs must be abated through a licensed asbestos abatement contractor 
providing air quality and disposal certificates. This subcontracting can be 
coordinated either by the contractor or the County.
2.6.3
The contractor, if certified to handle asbestos containing materials including 
sampling, removal, abatement, and disposal, must submit proof of such with bid 
package. This service may be subcontracted, but only to certified asbestos 
abatement companies.
2.7
DETENTION FACILITIES SERVICES REQUIREMENTS
2.7.1
Contractors may be required to provide services to detention facilities. Contractors 
should be aware to use caution when servicing a detention facility:
2.7.1.1
Contractor’s service vehicle shall be secured and locked whenever a 
technician is not in a vehicle or accessing materials, tools, and or 
equipment from a vehicle.
2.7.1.2
Contractor’s technicians must, at all times, monitor and account for any 
and all tools taken into a detention facility.
2.7.1.3
Contractor may be required to provide services in detention facilities in 
stages rather than in whole due to the nature of the facility. Contractor 
shall take this into consideration when preparing a quote for detention 
facility services.
2.8
WORK OUTSIDE THE SCOPE 
Work outside the scope includes any work not normally performed in the scope of this 
solicitation and that can be performed by the prime contractor. If a subcontractor is used, 
apply mark-up as indicated in Section 2.17 - Allowable Pass-through Costs With Mark-Up 
Under Time And Materials Work. Work outside the scope includes, but is not limited to, 
certified asbestos abatement.
2.9
PERFORMANCE REQUIREMENTS
2.9.1
Contractor must meet all Federal EPA and Occupational Safety and Health 
Administration (OSHA) guidelines. Contractors failing to meet these guidelines 
may be subject to contract termination.
2.9.2
All service work performed by contractor shall be to a professional standard, 
meeting all required city building codes, and susceptible to FMD staff inspection. 
Documentation, through an audit and feedback system of contract administration, 
shall be used by FMD for this contract.
2.9.3
Unless pre-approved by FMD, all work shall be performed by one service 
technician. If needed, contractor may dispatch a helper (laborer) to aid the 
technician. Any additional technicians or helpers needed for a specific job must be 
pre-approved by the County. The invoice shall be notated with County personnel 
pre-approval, for example, “extra technician pre-approved by [person’s name].”
2.9.4
Contractor shall not make any changes to the equipment specifications, method of 
fabrication, or other requirements without the express prior written consent of the 
County. Any proposed changes shall be presented to the assigned County contact 
prior to the change taking effect (contact information will be provided on purchase 
orders).

SERIAL 240101-S
2.9.5
Contractor shall utilize only original equipment manufacturer (OEM) parts, as 
recommended by the equipment manufacturer, for replacement or repair, and use 
only those materials obtained from and/or recommended by the equipment 
manufacturer(s) unless otherwise pre-approved in writing by the County.
2.9.6
Work shall be scheduled by the contractor with the FMD staff (or other using 
department staff) to ensure service operations do not interfere with normal building 
operations.
2.9.7
Contractor shall coordinate all work schedules with the County before beginning 
any work which requires a utility outage or outage of equipment. Outages shall be 
arranged with the County in advance, if possible, and such work shall only be 
performed during County-approved times. The County must be notified 
immediately of any unanticipated outage and if any equipment is mistakenly taken 
out of service.
2.9.8
It is the contractor’s responsibility to inform FMD (or other using agency) of any 
updates to electrical panels; therefore, the contractor shall label and identify all 
electrical components and shall put the newly updated panel schedule(s) inside 
the modified electrical panel. The new schedule will be dated (MM/DD/YYYY) and 
the existing schedule shall remain in the panel behind the new schedule.
2.9.9
In the event the work performance of the contractor is unsatisfactory, the contractor 
will be notified by the County and be given 24 hours to correct the work. Labor for 
all re-work will be at no cost to the County. Should the contractor fail to correct the 
work to the County’s satisfaction, the County reserves the right to make other 
arrangements to have the work completed, and the cost of such work shall be 
offset from any monies due the contractor. Costs of such work that exceed the 
amount of monies due the contractor shall be the responsibility of the contractor 
and shall billed to the contractor.
2.10
REPLACEMENT OR OVERHAUL OF EQUIPMENT
2.10.1
Equipment that has reached obsolescence or that is in need of replacement or 
overhaul shall be evaluated by the contractor and a written price estimate shall be 
presented to the County. The County may or may not approve the work, dependent 
on budgets and priorities, or may request competitive bids. If approved, existing 
equipment shall be replaced with new equipment, or, with County approval, shall 
be overhauled.
2.10.2
The County reserves the right to utilize its own sources for the purchase of new 
equipment or individual components. If the County exercises this right, the 
contractor may be given the opportunity to install these items.
2.11
CONTRACTOR QUALIFICATIONS
2.11.1
Contractor shall have all required licensing necessary to perform the scope of 
services specified herein, including, but not limited to, those required by the State 
of Arizona Registrar of Contractors. Proof of such shall be provided at time of 
bid and shall be maintained throughout the term of this contract. Failure to 
provide required certification and/or licensing during bid submission may 
result in disqualification for contract award.
2.11.2
Required Experience
2.11.2.1
Contractor shall have a minimum of five years of experience performing 
the work listed in the Section 2.0 - Scope of Services. Proof of such must 
accompany the bid packet.

SERIAL 240101-S
2.11.2.2
Contractor’s firm must have been in the business of providing services 
herein for a minimum of five years, and completely familiar with the 
specified requirements and methods needed for proper performance of 
this contract. Proof of such must accompany the bid packet and will be 
inspected prior to award.
2.11.2.3
Contractor shall employ a minimum of five technicians, unless otherwise 
negotiated with the County, who are qualified to perform all work and to 
adequately service the County facilities. Contractor's technical staff have 
the following qualifications, and proof of such shall accompany the bid 
packet:
2.11.2.3.1
Be thoroughly trained, with a minimum of five years’ 
experience performing the work listed in Section 2.0 - Scope 
of Services.
2.12
CONTRACTOR REQUIREMENTS
2.12.1
Contractor must maintain a minimum of five adequately stocked service vehicles. 
Contractor’s service truck fleet and/or warehouse shall carry sufficient supply of 
repair parts and equipment to perform services per the scope of services 
presented, including those needed for routine maintenance and repair services. 
Proof of such must accompany the bid packet and truck fleet may be inspected 
prior to award.
2.12.2
Contractor shall have a local shop and/or warehouse that stocks parts to keep their 
trucks supplied daily. As part of the County’s due diligence, these requirements 
may be verified by FMD via a formal inspection after bid submittals and prior to bid 
award.
2.12.3
Contractor shall submit evidence of ability to provide and maintain, during the 
entire period of this contract, all labor, supervision, materials, tools, and equipment 
sufficient in number, condition, and capacity to efficiently perform the work and 
render the services required by this contract.
2.12.3.1
Contractor shall provide evidence of appropriate labor and supervision 
by listing personnel and their qualifications in Attachment E – Personnel 
Qualifications. Attachment E shall accompany the bid packet and shall 
be maintained throughout the contract.
2.12.3.2
Contractor shall provide evidence of their ability to furnish equipment 
and personnel by providing, with their bid packet, a listing of major tools, 
vehicles, equipment using Attachment F – Vehicle and Equipment 
Listing. Attachment F - Vehicle and Equipment Listing shall accompany 
the bid packet and shall be maintained throughout the contract.
2.12.4
Contractor shall provide pricing for owned or rented special tools and equipment 
that may be necessary, above and beyond the tools of the trade necessary for the 
performance of this contract, on Attachment D – Pricing Sheet.
2.12.4.1
“Tools of the trade” are generally considered to be vehicles, tools, and 
equipment (e.g., hand tools, power tools, pickup trucks, vans, ladders, 
scaffolding, etc.) that are normally used in the course and scope of the 
contractor’s business and that should be a part of a qualified contractor’s 
inventory. Costs related to the acquisition, use, or maintenance of tools 
of the trade should be included as a part of the contractor’s fully 
burdened hourly labor rates and are not, under any circumstances, to 
be separately or directly billed to County under this contract.

SERIAL 240101-S
2.12.4.2
“Special tools and equipment” are considered to be tools and equipment 
(e.g., cranes, towed air compressors, dumpsters with associated tipping 
fees, etc.) that are not typically maintained in a contractor’s inventory, 
but that are leased/rented to be used when needed for a specific 
project/job.
2.12.5
Contractor shall be responsible for obtaining and transporting equipment to and 
from the job site. In this regard, the contractor shall:
2.12.5.1
Ensure that its employees that are assigned to perform the work carry 
their own tools of the trade or are provided with tools normally carried by 
the trade on the job site.
2.12.5.2
Arrange for lease or rental of any special tools and equipment needed 
to perform the work.
2.12.5.2.1
Charges for lease or rental of special tools and equipment 
with associated mark‐up may be directly billed to County 
provided that the contractor clearly identifies these items in 
advance, on Attachment D – Pricing Sheet, as a part of their 
proposal to perform the work.
2.12.5.2.2
Charges for lease or rental of special tools and equipment 
with associated mark‐up that have not been identified in 
advance as a part the contractor’s bid on Attachment D – 
Pricing Sheet may not, under any circumstances, be 
separately or directly billed to County under this contract, 
unless prior approval, in writing, has been provided by the 
County.
2.12.5.3
Ensure that all vehicles, tools, and equipment used in performing the 
scope of services herein are appropriately licensed, as applicable, are 
in good operating condition, capable of rendering efficient, economical, 
and continuous service, and are equipped with necessary and required 
safety devices in accordance with State and Federal laws. While the 
County reserves the right to inspect any equipment for compliance with 
these requirements regarding condition, this does not relieve the 
contractor of the obligation to furnish conforming equipment. If any 
equipment is found to be deficient or non‐conforming, the County shall 
notify the contractor who shall immediately take action to place the 
equipment in good operating condition at contractor’s expense. If the 
contractor does not take corrective action within a reasonable time, the 
County may require the immediate removal and replacement of the 
deficient equipment at the contractor’s expense.
2.12.6
Contractor shall perform the work in such a way as to minimize disruption to the 
normal operation of the County site and building occupants.
2.12.7
Upon completion of work, contractor shall clean and remove from the job site all 
disturbances (e.g., loose dirt, dislocated gravel, removed vegetation, footprints, old 
asphalt/concrete, etc.), debris, materials, and equipment associated with the work 
performed. County property shall be restored to the same condition as prior to start 
of the job.
2.12.7.1
If, upon County inspection, it is found that the contractor has failed to 
adequately clean up the site (meaning to the County’s satisfaction) after 
work has been performed, the County will notify the contractor and the 
contractor will have 24 hours to clean. Should the contractor fail to clean 
a site to the County’s satisfaction, the County reserves the right to make

SERIAL 240101-S
other arrangements to have the area cleaned, and the cost of such work 
shall be offset from any monies due the contractor. Costs of such work 
that exceed the amount of monies due the contractor shall be the 
responsibility of the contractor and shall billed to the contractor.
2.12.8
Contractor shall perform all services in such a manner that County property is not 
damaged.
2.12.8.1
In the event damage occurs to County property or any adjacent property 
due to any services performed under this contract, the contractor shall 
immediately notify the County representative about the damages and 
shall replace or repair the same at no cost to the County within 48 hours 
of notifying the County, or by a deadline approved by the County.
2.12.8.2
If damage caused by the contractor has to be repaired or replaced by 
the County, the cost of such work shall be deducted from the monies 
due the contractor. Costs of such work that exceed the amount of 
monies due the contractor shall be the responsibility of the contractor 
and shall billed to the contractor.
2.12.9
Contractor shall utilize only experienced, responsible, and capable people in the 
performance of the work. The County may require that the contractor remove from 
the job covered by this contract, any employee who endangers persons or property 
or whose continued employment under this contract is inconsistent with the interest 
of the County.
2.12.10 Contractor must have a business facility within 50 miles of 401 W. Jefferson Street, 
Phoenix, AZ 85003.
2.12.11 The County may inspect contractor facilities prior to award and reserves the right 
to make award based on the condition and quality of contractor facilities and 
equipment.
2.12.12 Contractors bidding on this solicitation may request a site visit to determine 
conditions that would affect prices and work performance. Contractors shall 
schedule requested site visits by contacting the procurement officer listed in this 
solicitation.
2.12.13 To avoid the potential transmission of COVID-19 in any County-owned or -leased 
facilities, prior to entering, or when on any the County facility, property, building, or 
structure, all contractors, their employees, and subcontractors may be required to 
wear a face mask/face covering. Attendees who do not adhere to County 
requirements may be prohibited from visiting County site(s) and/or from entering 
County facilities, properties, buildings, or structures. The County is not responsible 
for providing face masks or face coverings.
2.12.14 All vehicles used by contractor, including personal transportation vehicles, shall be 
clearly identified with the name of the company on each side of the vehicle. The 
letters shall be of such size that they are distinguishable at a reasonable distance.
2.12.15 All employees of the contractor shall wear a company uniform identified with the 
company name/logo and consisting of a minimum of one of the following:

Shirt/blouse

Vest

Cap

SERIAL 240101-S
2.12.16 Only authorized employees of the contractor are allowed on County work sites. 
Contractor’s employees are NOT to be accompanied in their work area by 
acquaintances, family members, assistants, or any other person unless said 
person is an authorized employee of the contractor.
2.12.17 All work must comply with EPA, OSHA, and any state, County, or local regulations 
in effect at each service location. Contractor shall adhere to all regulations, rules, 
ordinances, and standards set by Federal, state, County, and municipal 
governments pertaining to safety on the job site. If the contractor is found not to be 
in compliance with Federal, state, County, and/or municipal safety rules, 
ordinances, policy, procedure, or codes, the County may, in accordance with the 
“Suspension of Work” clause of the contract, suspend the work without cost to the 
County until such non-compliant issues are rectified to the satisfaction of the using 
agency. Continued non-compliance may result in termination of the contract.
2.12.18 County may conduct audits and performance reviews throughout the term of a 
contract to ensure contract compliance by the contractor.
2.13
HOURS OF SERVICE
2.13.1
Contractor may be required to provide telephone access 24 hours per day, 7 days 
per week (24/7), 365 days per year, and respond to a call for services within 30 
minutes of receipt of a service request received via phone or email.
2.13.2
Services shall be available 24/7, 365 days per year.
2.13.3
Contractor shall respond on-site to begin work within four hours of receipt of a 
service request unless arrangements have been made for a later date/time with 
the County per the work order or notice to proceed.
2.13.4
The four-hour response time for non-emergency calls shall carry over to the next 
working day if called into contractor’s office after 2:00 p.m. MST. The contractor 
will be required to begin work by 8:00 a.m. MST the following day.
2.13.5
Contractors shall respond to emergency service requests immediately and report 
on-site to begin work within two hours of an emergency service call request 
regardless of the day/time of day, weekend, or holiday.
2.13.5.1
Regular hours are between the hours of 6:00 a.m. and 6:00 p.m., MST, 
Monday through Friday, excluding County holidays.
2.13.5.2
After hours are between the hours of 6:00 p.m. and prior to 6:00 a.m., 
MST, Monday through Friday.
2.13.5.3
Weekends are anytime on a Saturday or a Sunday.
2.13.5.4
Holidays are County holidays.
2.13.5.5
The Facilities Management Parts Warehouse is open for deliveries 
between the hours of 7:00 a.m. to 3:00 p.m. MST, weekdays, except for 
County holidays.
2.13.5.6
Due to the nature of work in public buildings, FMD will dictate during 
what service hours the contractor shall provide services.

SERIAL 240101-S
2.14
BUILDING ACCESS
2.14.1
The contractor may be provided access to County facilities at the discretion of 
FMD. Keys, badges, or access cards will be provided per the following guidelines:
2.14.1.1
contractor employees may sign out a set of keys (all looped on a single 
key ring) upon arrival at site, and must turn in the key set at the end of 
the day or after completion of duties (as arranged with the County) 
unless they are issued a permanent key; or
2.14.1.2
permanent keys may be provided to contractor employees on a case-
by-case basis; or
2.14.1.3
badges or access cards may be provided to contractor employees for 
access to the job site.
2.14.2
Should an employee leave the contractor’s workforce, contractor shall immediately 
notify the County and all keys, badges, and access cards must be returned to the 
County.
2.14.3
The contractor shall notify the County within 24 hours of discovery that any keys, 
badges, or access cards are lost, misplaced, stolen, or otherwise not within the 
contractor’s control.
2.14.4
Once this agreement is complete, expired, or terminated, the contractor shall 
immediately return all keys, badges, or access cards to the County.
2.14.5
Failure to comply with these requirements may result in the contractor being 
assessed the cost of replacing keys, badges, or access cards, and any associated 
cost to ensure the security of County facilities including, but not limited to, re-keying 
the entire building at the expense of the contractor.
2.15
TIME AND MATERIALS WORK AND PROJECT WORK
2.15.1
All work will be completed as Time & Material (T&M) work and/or project work. 
T&M and project work thresholds will apply as outlined in the scope of this contract. 
If the contract is awarded to a single vendor, all work with estimated costs of 
$10,000 or more may be performed as T&M work, or at the County’s option, may 
be performed as project work if doing so is more advantageous to the County.
2.15.2
Contract award to multiple contractors will result in a call order (1st, 2nd, 3rd, etc.) 
for T&M work. The call order will be determined by the lowest average pricing found 
in the bid responses on Attachment D – Pricing Sheet.
2.15.3
Contractor is responsible for confirming the appropriate billing method with the FMD 
project manager (or other using department) prior to start of work.
2.15.4
A request for a price estimate does not imply that work may be billed as a project.
2.15.5
Time and Materials Work
2.15.5.1
Cost estimates for work, which will not constitute a firm fixed quote, may 
be requested from contractors by County project managers. Work with 
estimated costs below $10,000 may be performed either as T&M work 
or may, at the County’s option, be bid among the contractors awarded 
in the contract.
2.15.5.2
County reserves the right to adjust the $10,000 T&M threshold if such 
adjustment is deemed to be in the County’s best interest.

SERIAL 240101-S
2.15.5.3
Regardless of value, repairs may be completed under a T&M work 
designation except when it is deemed in the County’s best interest to bid 
among contractors awarded in the contract.
2.15.5.4
Contractor will price T&M services at the contractor’s “most favored 
customer” pricing/discounts under similar conditions (e.g., order sizes, 
types, complexities, geographical regions, etc.). Contractors will provide 
County with a full breakdown estimate of pricing prior to County issuance 
of a work order/project number.
2.15.5.5
T&M hourly labor rates shall include all wages, indirect costs, overhead, 
profit, coordination time, general and administrative expenses, and 
profit. Fractional parts (15-minute intervals) of an hour shall be payable 
on a prorated basis.
2.15.5.6
Contractor shall only bill County for actual hours worked. County shall 
not pay for contractor’s travel or mobilization time, lunch breaks, traffic 
delays, etc. Additionally, contractor shall not bill County for time spent 
retrieving repair parts and equipment that contractor has failed to have 
on hand when performing anticipated services per the specifications 
herein, e.g., temporary filters for supply grilles.
2.15.5.7
All T&M work shall only require the County to issue a work order/project 
number to a contractor as authorization to proceed. The work 
order/project numbers shall be included on the vendor invoice.
2.15.5.8
Contractor must have availability for 24/7 emergency T&M response.
2.15.5.9
T&M repairs may take place in response to emergency calls.
2.15.6
Project Work
2.15.6.1
Project work shall mean work, which, in the best interest of the County, 
would be more advantageous to be performed as "all inclusive,” as 
opposed to T&M. The contractor assigned to this contract shall be 
provided a request for project quote containing a detailed scope of work 
(SOW) or shall meet with the County agency, discuss what needs to be 
done, and present the County with a written quote.
2.15.6.2
Project work shall be work that has been planned and has estimated 
costs in excess of $10,000. The County reserves the right to adjust the 
$10,000 project threshold if deemed in the County’s best interest.
2.15.6.3
Exceptions to the T&M/project work threshold shall be emergencies that 
arise and must be dealt with immediately without the time for project 
quotes.
2.15.6.4
County’s project quote sheet will contain the following information:
2.15.6.4.1
Contract serial number and name
2.15.6.4.2
Name and address of site
2.15.6.4.3
FMD site number
2.15.6.4.4
Detailed SOW
2.15.6.4.5
Other information relative to the SOW

SERIAL 240101-S
2.15.6.4.6
Project start/finish timeline (optional)
2.15.6.4.7
Check box for “will quote” or “will not quote” the project.
2.15.6.4.8
Signature line for both the County and the contractor
2.15.6.5
After site review of the project, all contractors listed under this 
contract must submit the project quote sheet back to the requestor, 
either with acceptance and a firm price, or indication that contractor 
declines the project with a written reason as to why the project was 
declined. Contractors who have declined project work a minimum of 
three times during a six-month period shall be required to attend a 
meeting with the Office of Procurement Services (OPS) and FMD to 
discuss consideration for default of contract, as this is indicative of the 
contractor’s desire not to do business with the County.
2.15.6.6
The submitted project price quote is to be all-inclusive. That is, any cost 
overruns to be absorbed by the contractor, or cost savings to be 
additional profit for the contractor. Exceptions to this are changes 
requested by the County that incur higher project cost and longer delays. 
All change order requests to a project must be in writing, referencing the 
contract serial number, and must be approved by FMD (or by County 
using agency requesting the change[s]) prior to any authorization to 
proceed. The contractor who fails to acquire approved change orders in 
writing runs the risk of incurring these additional costs without payment.
2.15.6.7
County may choose to negotiate with the contractor. The responding 
contractor shall be required to submit all back-up documentation (line-
item material costs, labor hours with rates, etc.) to the FMD project 
manager (or County requesting agency) within three business days of a 
request. 
This 
documentation 
shall 
include 
all 
subcontractor 
documentation. If an agreement cannot be reached between the County 
and the contactor, either party may terminate the discussions and the 
County may seek to re-bid and/or deliver the project through other 
procurement options.
2.15.6.8
Dependent upon the complexity/nature of the project, a predetermined 
and/or pre-identified mandatory or optional site meeting may be held to 
ensure all contractors are aware of important issues regarding the 
project. Contractors who do not show-up to a mandatory site meeting 
and who submit a project quote will be considered “non-responsive”.
2.15.6.9
Contractors will be compensated for additional work requested by the 
County that is not detailed in the SOW in a project quote using the labor 
rates bid by the contractor on the pricing page only if such work has 
been pre-approved, in writing, by the County. Contractors may not be 
compensated for additional work performed that has not been pre-
approved, in writing, by the County.
2.15.6.10 Upon project completion, contractor will provide County with a closeout 
package containing documents that County has identified in the project 
bid. Requested documents may include, but are not limited to, warranty 
letters, product list, operation and maintenance manuals, and a vendor 
list.

SERIAL 240101-S
2.16
TIME AND MATERIALS CONSUMABLES
Contractor must provide all equipment, consumable shop supplies (rags, cleaners, 
solvents, gases, etc.), miscellaneous parts (screws, bolts, nuts, small items, etc.), and tools 
necessary to perform all required services. Contractor may be allowed a one-time 
consumable charge of up to $25 per work order to cover these type of expenses, at the 
County’s discretion. Anything beyond the $25 limit shall be provided at the contractor’s own 
expense.
2.17
ALLOWABLE PASS-THROUGH COSTS WITH MARK-UP UNDER TIME AND 
MATERIALS WORK 
2.17.1
Authorized costs which are not listed on the pricing page shall be paid for by the 
contractor and invoiced to the County. Supporting documents for any allowable 
pass-through cost shall accompany each final invoice. All pass-through supporting 
documents must be itemized for labor, materials, and taxes. The following fees will 
be allowed a five percent administrative mark-up:
2.17.1.1
Use of subcontractors: The use of labor by subcontractors performing 
any work not normally performed in the scope of providing general 
maintenance and repair services and that cannot be performed by the 
prime contractor (e.g., asbestos abatement, rigging, etc.) and that may 
require specialized licensing and/or certification.
2.17.1.1.1
Prime contractor shall be responsible for ensuring that 
subcontractors have all proper documentation as required 
by the County. Use of subcontractors requires prior written 
approval from the County.
2.18
ALLOWABLE PASS-THROUGH COSTS WITH NO MARK-UP UNDER TIME AND 
MATERIALS WORK
2.18.1
Equipment and tool leases/rentals for unique County requirements: Pricing will be 
charged at the rate specified in the bidder response on Attachment D – Pricing 
Sheet (per project or T&M job) with no mark-up.
2.18.1.1
Contractors shall receive prior approval from the County, in writing, for 
tools or equipment rented or charged on a per use basis by contractors 
while conducting County business.
2.18.1.2
Operating costs for rented equipment, which include a condition that 
equipment only be operated by an employee of the rental company, are 
allowable at the operator rate designated by the rental company. 
Rental/Operating costs shall be paid by the contractor and invoiced to 
the County with no mark-up.
2.18.2
Permits: Any permits related to the performance of County work shall be obtained 
by the contractor. Permit costs shall be paid by the contractor and invoiced to the 
County with no mark-up.
2.18.3
Dump fees: Any dump fees incurred by the contractor related to work performed 
for the County shall be paid by the contractor and invoiced to the County with no 
mark-up.

SERIAL 240101-S
2.19
TRIP CHARGE
2.19.1
One-time trip charges of $50 (one charge per work order) are permitted when Time 
and Materials work is requested at the following sites only:
2.19.1.1
MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon, and 
Saguaro)
2.19.1.2
County offices located in Gila Bend, AZ
2.19.1.3
County offices located in Buckeye, AZ
2.19.1.4
County offices located in Aguila, AZ
2.19.2
Only one trip charge may be charged per service call.
2.19.3
If the contractor arrives onsite and is unable to locate a County representative 
familiar with the work or unable to gain access to the work site, the contractor may 
only bill for a trip charge. The contractor is not authorized to incur nor will the 
County accept billing for any labor charges.
2.20
DEAD END CHARGE
If the contractor is unable to locate a County representative familiar with scheduled work 
or is unable to gain access to the work site, the contractor shall call the County Boiler Room 
(602-506-3310). A boiler room technician will give the contractors further instruction at the 
time work is to be performed. If the contractor is delayed or turned away after receiving 
further instructions from the boiler room technician, a $50 building access trip charge will 
be authorized by the County.
2.21
CANCELLATION COST
2.21.1
Any scheduled work cancelled without a minimum of 48 hours prior notice to the 
County may be rescheduled with the contractor and is subject up to a 25 percent 
reduction of the cost to the County.
2.21.2
If the contractor fails to show up as scheduled without contacting the County to 
reschedule the work or cancels without providing 24-hour notice, the contractor 
may be subject to termination of this contract for default.
2.22
SALVAGE
Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County 
and shall be determined prior to incorporation in the contractor’s bid price. Salvageable 
materials without pre-approved contractor salvage rights shall be securely stored and are 
not to be transported off the site without written permission from the County. If contractor 
is given salvage rights, salvageable materials shall be removed daily. On-site storage of 
contractor’s salvaged materials is not permitted.
3.0
PURCHASING REQUIREMENTS
3.1
DELIVERY REQUIREMENTS
3.1.1
Delivery shall be F.O.B. Destination Freight Prepaid.
3.1.2
Delivery is desired as soon as possible. Details shall be as stipulated on the 
purchase order. It shall be the contractor’s responsibility to meet the proposed 
delivery requirements.

SERIAL 240101-S
3.1.3
Contractor shall notify the County representative listed on the order if the 
requested delivery date and/or the anticipated lead time cannot be met.
3.1.4
Failure to communicate to County changes in the order status may result in default 
proceedings.
3.1.5
Delivery shall be made to the County no later than 3:00 p.m. MST before the fifth 
calendar day after order is received unless prior arrangements have been made 
and approved, in writing, by the County.
3.1.6
Exceptions to the delivery schedule will be special-order items that must be 
identified by the contractor to the County and approved in writing by the County.
3.1.7
County reserves the right to obtain material on the open market in the event 
vendors fail to make delivery of materials and will charge any price differential to 
the vendor.
3.1.8
Delivery will be made to the following address during the receiving hours of 
7:00 a.m. - 3:00 p.m. MST during normal County business days:
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE
2401 South 28th Drive
Phoenix, Arizona 85009
Warehouse Manager: 602-506-2501
Warehouse Specialist: 602-506-1935
3.2
SHIPPING TERMS
3.2.1
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid, by the most 
economical method, at the County’s warehouse, unless a different location(s) has 
been stipulated on the purchase order, or as agreed upon, in writing, between the 
contractor and the County. All delivery locations are within the County.
3.2.2
Standard shipping of goods shall arrive within five business days of order 
placement.
3.2.3
Shipping costs totaling less than $50 should be considered in the contractor’s 
mark-up as bid in response to the contract solicitation. Shipments which contain 
only County goods, and which cost $50 or more may be reimbursed to the 
contractor as a pass-through cost with no mark-up when provided with the invoice 
back-up documentation.
3.2.4
If the County determines that expedited delivery or other alternate shipping is 
required, it shall notify the contractor. The contractor shall determine any additional 
costs associated with such delivery terms and communicate that cost, in writing, 
to the County as soon as costs are known.
3.2.5
The County shall not advise the contractor to proceed with an expedited shipment 
until acceptable terms are agreed upon and a purchase order is issued. Upon 
agreeing to the additional costs, the County shall advise the contractor to proceed.
3.2.6
Upon receipt of material(s) and invoicing, the County shall ensure that any 
additional charges are in compliance with, and do not exceed, agreed to costs. 
The County shall retain all documents related to these costs within the agency 
purchase file.

SERIAL 240101-S
3.2.7
Contractor is responsible for shipping and handling fees related to returned items 
when the items have been ordered by the contractor.
3.3
SHIPPING DOCUMENTS
A packing list or other suitable shipping document shall accompany each shipment and 
shall include the following:
3.3.1
Contract serial number
3.3.2
Contractor’s name and address
3.3.3
Department name and address
3.3.4
Department purchase order number
3.3.5
A description of product(s) shipped, including item number(s), quantity(ies), 
number of containers and package number(s), as applicable.
3.4
OPERATING MANUALS
Upon delivery of services, contractor shall provide comprehensive instructional manuals, 
operational manuals, service manuals, and schematic diagrams, if required by the 
department.
3.5
INSTALLATION
Contractor shall be responsible to install and present for inspection all services and 
equipment in a complete and ready-for-use condition with all components functioning, 
cleaned and tested. Contractor’s price shall include delivery and installation of all 
equipment in complete operating condition.
3.6
TESTING
Unless otherwise specified, services and related materials purchased will be inspected by 
the department to ensure they meet the quality and quantity requirements of the 
specifications. When applicable and deemed necessary by the County, samples of the 
materials may be taken at random from stock received for submission to a commercial 
laboratory or other appropriate agency for analysis and tests to determine whether the 
materials conform in all respects to the specifications. In cases where commercial 
laboratory reports determine that the materials do not meet the specifications, the expense 
of such analysis shall be borne by the contractor.
3.7
COUNTY INSPECTION OF SERVICES
3.7.1
County has the right to inspect and test all services called for by the contract, to 
the extent practicable, at all times and places during the term of the contract. 
County will perform inspections and tests in a manner that will not unduly delay the 
work of the contractor.
3.7.2
If any of the services do not conform to contract requirements, County may require 
the contractor to perform the services again so as to be in conformity with contract 
requirements, at no additional cost to the County. When the defects in services 
cannot be corrected by re-performance, County may:
3.7.2.1
Require the contractor to take necessary action to ensure that future 
performance conforms to contract requirements; and

SERIAL 240101-S
3.7.2.2
Reduce the contract price to reflect the reduced value of the services 
performed.
3.7.3
If the contractor fails to promptly perform the services again or to take the 
necessary action to ensure future performance in conformity with contract 
requirements, County may:
3.7.3.1
By contract or otherwise, perform the services and charge to the 
contractor, through direct billing or through payment reduction, any cost 
incurred by County that is directly related to the performance of such 
service; and/or terminate the contract for default.
3.8
ACCEPTANCE
Upon completion, services shall be deemed accepted and the warranty period shall begin. 
Successful service delivery shall be defined as a) material(s)/equipment is installed (as 
necessary) and fully operational; and b) the department has deemed all service/work 
completed, including but not limited to any inspection, repair, installation, design, 
development, deployment, operation, and initial training, (as applicable). Additionally, all 
documentation shall be completed prior to final acceptance.
3.9
WARRANTY
3.9.1
All services furnished under this contract shall conform to the requirements of this 
contract.
3.9.2
Service and/or Repair Warranty
3.9.2.1
The warranty shall cover all parts and labor for a period of one year from 
installation and formal acceptance by the County. Any manufacturer 
warranty beyond one year shall be passed on to the County.
3.9.2.2
Contractor shall indicate on the price sheet the duration of the warranty 
beyond one year and any applicable limitations or conditions which may 
apply.
3.9.2.3
Contractor agrees that it will, at its own expense, provide all labor and 
parts required to remove, repair or replace, and reinstall any such 
defective workmanship and/or materials which becomes or is found to 
be defective during the term of this warranty. Contractor shall guarantee 
the services to be supplied comply with all applicable regulations.
3.9.2.4
Contractor warrants that all services provided hereunder will conform to 
the 
requirements 
of 
the 
contract, 
including 
all 
descriptions, 
specifications and attachments made a part of this contract. County’s 
acceptance of services or goods provided by the contractor shall not 
relieve the contractor from its obligations under this warranty.
3.9.2.5
In addition to its other remedies, County may, at the contractor's 
expense, require prompt correction of any services failing to meet the 
contractor's warranty herein. Services corrected by the contractor shall 
be subject to all the provisions of this contract in the manner and to the 
same extent as services originally furnished hereunder.
3.9.3
Project and/or New Installation Warranty
Project and/or new installation warranty shall cover all parts and labor for a period 
of one year from installation and formal acceptance by the County. Any 
manufacturer warranty beyond one year shall be passed on to the County.

SERIAL 240101-S
3.10
FACILITIES
During the course of this contract, the County may provide the contractor and contractor’s 
personnel adequate workspace for consultants and such other related facilities as may be 
required by contractor to carry out its obligation enumerated herein.
3.11
USAGE REPORT
Contractor shall furnish the County a usage report upon request delineating the acquisition 
activity governed by the contract. The format of the report shall be approved by the County 
and shall disclose the quantity and dollar value of each contract item by individual unit of 
measure.
3.12
BACKGROUND CHECK
Bidders/proposers need to be aware that they may be required to pass multiple background 
checks (e.g., Sheriff’s Office, County Attorney's Office, Courts, as well as County general 
government) to determine if the respondent is acceptable to do business with the County. 
This applies to, but is not limited to, the company, subcontractors, and employees. The 
failure to pass these checks may deem the respondent non-responsible.
3.13
INVOICES AND PAYMENTS
3.13.1
Payment terms will be calculated based on the date a properly completed invoice 
is received by the County.
3.13.2
Contractors shall provide the County with invoices no later than 14 days after 
services and delivery of goods are completed and accepted by the County 
rendered final.
3.13.3
Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice 
must provide the following information:

Company name, address, and contact information

County bill-to name and contact/requestor information

Building name and building number

County purchase order number (if applicable)

Maximo (FMD) service call number

Contract serial or e-procurement platform agreement number (if applicable)

Work order/project number (if applicable)

Invoice number and date

Payment terms as stated in the agreement (if applicable)

Date of service or delivery (for project work: use “completion date”)

Arrival and completion time (if applicable)

Quantity (number of days or weeks) (if applicable)

Contract item number(s) (if applicable)

Description of purchase (product or services)

Pricing per unit of purchase (must include vendor cost, mark-up/discount, and 
extended price)

Line-item description of parts and materials (T&M work)

Line-item labor breakdown: arrival and completion time, rate per hour 
multiplied by number of hours by personnel type (T&M work)

Extended price

SERIAL 240101-S

Expedited shipping cost (pre-approved by the County)

Freight (if applicable)

Total amount due with tax amounts separated (T&M work). (On a separate 
line, clearly indicate the tax rate being applied).
3.13.4
Time and material commodities must be billed as a separate line item on the 
invoice.
3.13.5
Invoicing for project work must contain:
3.13.5.1
Contract serial number
3.13.5.2
Purchase order number (if used)
3.13.5.3
Terms as bid
3.13.5.4
Description of work performed.
3.13.5.5
Location of job site and FMD site number
3.13.5.6
Project cost as quoted.
3.13.5.7
Applicable construction tax if required (65 percent of retail tax rate)
3.13.5.8
Grand total
3.13.5.9
The project quote sheet and all change orders shall be attached to the 
invoice.
3.13.6
Invoicing that does not have all the required information as listed above, will be sent 
back for corrections, delaying payment to the contractor.
3.13.7
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order.
3.13.7.1
FMD questions regarding billing or invoicing should go to FMD accounts 
payable (FMD-AccountsPayable@mail.maricopa.gov).
3.13.8
Payment shall only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form accessible through the County Department of Finance 
Vendor 
Registration 
website 
at 
https://www.maricopa.gov/5169/Vendor-
Information.
3.13.9
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.
3.13.10 EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details.
3.14
PRICES
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services.

SERIAL 240101-S
3.15
APPLICABLE TAXES
3.15.1
It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award.
3.15.2
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds over payment 
of a project due to tax consideration that was not due, the contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price.
3.15.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold the County 
harmless from any responsibility for taxes, damages, and interest, if applicable, 
contributions required under Federal and/or State and local laws and regulations, 
and any other costs including transaction privilege taxes, unemployment 
compensation insurance, Social Security, and Workers’ Compensation. Contractor 
may be required to establish, to the satisfaction of County, that any and all fees 
and taxes due to a municipality or the State of Arizona for any license or transaction 
privilege taxes, use taxes, or similar excise taxes are currently paid (except for 
matters under legal protest).
3.16
PERFORMANCE
It shall be the contractor’s responsibility to meet the proposed performance requirements. 
The County reserves the right to obtain services on the open market in the event the 
contractor fails to perform, and any price differential will be charged against the contractor.
3.17
POST AWARD MEETING
Contractor may be required to attend a post-award meeting with the department to discuss 
the terms and conditions of this contract. This meeting will be coordinated by the procurement 
officer of the contract.
3.18
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful respondent under this solicitation, a member of SAVE may 
access a contract resulting from a solicitation issued by the County. If you do not want to 
grant such access to a member of SAVE, state so in your bid. In the absence of a statement 
to the contrary, the County will assume that you do wish to grant access to any contract 
that may result from this bid. The County assumes no responsibility for any purchases by 
using entities.

SERIAL 240101-S
3.19
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements 
allow those entities, with the approval of the contractor, to purchase their requirements 
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the 
contract under its applicable procurement rules, processes, and procedures. Certain 
governmental agencies may not require an ICPA and may utilize this contract if it meets 
their individual requirements. Other governmental agencies may enter into a separate 
Statement of Work with the contractor to meet their own requirements. The County is not 
a party to any uses of this contract by other governmental entities.
4.0
CONTRACTUAL TERMS & CONDITIONS
4.1
CONTRACT TERM
This Invitation for Bids is for awarding a firm, fixed price purchasing contract to cover a 
term of one year.
4.2
OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor, renew the term 
of this contract up to a maximum of four additional years, (or at the County’s sole discretion, 
extend the contract on a month-to-month basis for a maximum of six months after 
expiration). Contractor shall be notified in writing by the Office of Procurement Services of 
the County’s intention to renew the contract term at least 60 calendar days prior to the 
expiration of the original contract term.
4.3
CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all reasonable efforts for 
an orderly transition of its duties and responsibilities to another provider and/or to the 
County. This may include, but is not limited to, preparation of a transition plan and 
cooperation with the County or other providers in the transition. The transition includes the 
transfer of all records and other data in the possession, custody, or control of the contractor 
that are required to be provided to the County either by the terms of this agreement or as 
a matter of law. The provisions of this clause shall survive the expiration or termination of 
this agreement.
4.4
PRICE ADJUSTMENTS
4.4.1
All prices shall be held firm for the initial term of the contract unless otherwise 
authorized in writing by the Office of Procurement Services.
4.4.2
Any requests for reasonable price adjustments must be submitted 60 calendar 
days prior to the contract expiration. Requests for adjustment in cost of labor 
and/or materials must be supported by appropriate documentation. The 
reasonableness of the request will be determined by comparing the request with 
the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County will issue written approval of the change and 
provide an updated version of the contract. The new change shall not be in effect 
until the date stipulated on the updated version of the contract.
4.5
INDEMNIFICATION
4.5.1
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees

SERIAL 240101-S
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable relating to the performance of this contract.
4.5.2
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder.
4.5.3
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section.
4.5.4
The scope of this indemnification does not extend to the sole negligence of County.
4.6
INSURANCE
4.6.1
Contractor, at contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County.
4.6.2
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract.
4.6.3
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed.
4.6.4
Contractor’s insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it.
4.6.5
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies.
4.6.6
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit.

SERIAL 240101-S
4.6.7
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds.
4.6.8
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor’s work or service.
4.6.9
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers.
4.6.9.1
Commercial General Liability
Commercial General Liability (CGL) insurance with a limit of not less 
than $2,000,000 for each occurrence, $4,000,000 Products/Completed 
Operations Aggregate, and $4,000,000 General Aggregate Limit. The 
policy shall include coverage for premises liability, bodily injury, broad 
form property damage, personal injury, products and completed 
operations and blanket contractual coverage, and shall not contain any 
provisions which would serve to limit third-party action over claims. 
There shall be no endorsement or modifications of the CGL limiting the 
scope of coverage for liability arising from explosion, collapse, or 
underground property damage.
4.6.9.2
Automobile Liability
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the contractor’s work or services or use or maintenance 
of the premises under this contract.
4.6.9.3
Workers’ Compensation
4.6.9.3.1
Workers’ Compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit.
4.6.9.3.2
Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the Workers’ 
Compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract.

SERIAL 240101-S
4.6.9.4
Certificates of Insurance
4.6.9.4.1
Prior to contract award, contractor shall furnish the County 
with valid and complete certificates of insurance, or formal 
endorsements as required by the contract in the form 
provided by the County, issued by contractor’s insurer(s), 
as evidence that policies providing the required coverage, 
conditions, and limits required by this contract are in full 
force and effect. Such certificates shall identify this contract 
number and title.
4.6.9.4.2
In the event any insurance policy(ies) required by this 
contract is (are) written on a claims-made basis, coverage 
shall extend for two years past completion and acceptance 
of contractor’s work or services and as evidenced by annual 
Certificates of Insurance.
4.6.9.4.3
If a policy does expire during the life of the contract, a 
renewal certificate must be sent to County 15 calendar days 
prior to the expiration date.
4.6.9.4.4
Certificates of Insurance shall identify Maricopa County as 
the certificate holder as follows:
Maricopa County
c/o Risk Management
301 W Jefferson St, Suite 910
Phoenix, AZ 85003
4.6.9.5
Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance 
requirements of this contract, contractor’s insurance shall not be 
permitted to expire, be suspended, be canceled, or be materially 
changed for any reason without 30 calendar days prior written notice to 
Maricopa County. Contractor must provide notice to Maricopa County, 
within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any 
reason, has expired, or will be expiring. Such notice shall be sent directly 
to Maricopa County Office of Procurement Services and shall be mailed, 
or hand delivered to 301 W. Jefferson, Suite 700, Phoenix, AZ 85003, 
or emailed to the procurement officer noted in the solicitation.
4.7
FORCE MAJEURE
4.7.1
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic.

SERIAL 240101-S
4.7.2
Each party as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply.
4.7.3
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated.
4.8
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment.
4.9
AVAILABILITY OF FUNDS
4.9.1
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County will be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds.
4.9.2
If any action is taken by any state agency, Federal department, or any other agency 
or instrumentality to suspend, decrease, or terminate its fiscal obligations under, 
or in connection with, this contract, County may amend, suspend, decrease, or 
terminate its obligations under, or in connection with, this contract. In the event of 
termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance.
4.10
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (VISA or Mastercard) to make payment for 
orders under this contract.
4.11
INTERNET ORDERING CAPABILITY
Maricopa County may use the Internet to communicate and to place orders under this 
contract. If Internet is required, contractor will be notified of such by FMD (or using 
department).
4.12
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved.
4.13
CANCELLATION OF PURCHASE ORDERS
4.13.1
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the

SERIAL 240101-S
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order.
4.13.2
Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy.
4.14
SUSPENSION OF WORK
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract.
4.15
STOP WORK ORDER
4.15.1
The procurement officer may, at any time, by written order to the contractor, require 
the contractor to stop all, or any part, of the work called for by this contract for a 
period of 90 calendar days after the order is delivered to the contractor, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either:
4.15.1.1
cancel the stop work order; or 
4.15.1.2
terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract.
4.15.2
The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in writing, 
accordingly, if the contractor demonstrates that the stop work order resulted in an 
increase in costs to the contractor.
4.16
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the contractor.
4.17
TERMINATION FOR DEFAULT
4.17.1
The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to:
4.17.1.1
deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
4.17.1.2
make progress, so as to endanger performance of this contract; or 
4.17.1.3
perform any of the other provisions of this contract.

SERIAL 240101-S
4.17.2
The County’s right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure.
4.18
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract.
4.19
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract.
4.20
SUBCONTRACTING
4.20.1
Contractor may not assign to another contractor or subcontract to another party 
for performance of the terms and conditions hereof without the written consent of 
the County. All correspondence authorizing subcontracting must reference the bid 
serial number and identify the job or project.
4.20.2
The subcontractor’s rate for the job shall not exceed that of the prime contractor’s 
rate, as bid in the pricing section, unless the prime contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s 
invoice.
4.21
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County.
4.22
ADDITIONS/DELETIONS OF SERVICES
4.22.1
The County reserves the right to add and/or delete services to a contract. If 
additional services are required from a contract, prices for such additions will be 
negotiated between the contractor and the County.
4.22.2
If a service requirement is deleted, payment to the contractor will be reduced 
proportionately to the amount of service reduced in accordance with the bid price. 
If additional materials or services are required from a contract, prices for such 
additions will be negotiated between the contractor and the County.

SERIAL 240101-S
4.23
RIGHTS IN DATA
4.23.1
The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder.
4.23.2
Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity.
4.24
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW
4.24.1
In accordance with section MC1-372 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions which could be more than six years, whichever is latest. The 
County, Federal or State auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials.
4.24.2
If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented.
4.25
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the contractor equal to the amount 
of the disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County.
4.26
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract.
4.27
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract.
4.28
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract.

SERIAL 240101-S
4.29
RELATIONSHIPS
4.29.1
In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the contractor.
4.29.2
The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless a different time period was previously 
approved by the County.
4.30
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf)
4.31
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842.
4.32
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.32.1
The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors:
4.32.1.1
are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction;
4.32.1.2
have not within a three-year period preceding this contract:
4.32.1.2.1
been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract;
4.32.1.2.2
 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract;

SERIAL 240101-S
4.32.1.3
are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, state or local) 
transaction or contract;
4.32.1.4
are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and 
4.32.1.5
have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default.
4.32.2
If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution.
4.32.3
Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e., transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the contractor shall include the information required by this clause 
with their bid.
4.33
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS
4.33.1
By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Contractor and its subcontractors shall also maintain Employment Eligibility 
Verification forms (I-9) as required by the Immigration Reform and Control Act of 
1986, as amended from time to time, for all employees performing work under the 
contract and verify employee compliance using the E-Verify system and shall keep 
a record of the verification for the duration of the employee’s employment or at least 
three years, whichever is longer. I-9 forms are available for download at 
www.uscis.gov.
4.33.2
The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor.
4.34
CONTRACTOR LICENSE REQUIREMENT
4.34.1
Contractor shall procure all permits, insurance, and licenses, and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and 
as necessary complete any requirements, by any and all governmental or non-
governmental entities as mandated to maintain compliance with and remain in 
good standing. Contractor shall keep fully informed of existing and future trade or

SERIAL 240101-S
industry requirements, and Federal, State, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both the Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses.
4.34.2
Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract.
4.35
INFLUENCE
4.35.1
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902.
4.35.1.1
An attempt to influence includes but is not limited to a person offering or 
providing a gratuity, gift, tip, present, donation, money, entertainment or 
educational passes or tickets, or any type of valuable contribution or 
subsidy that is offered or given with the intent to influence a decision, 
obtain a contract, garner favorable treatment, or gain favorable 
consideration of any kind.
4.35.2
If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.
4.35.3
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS.
4.36
CONFIDENTIALITY
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offeror does disclose County 
proprietary or confidential information to a third-party in preparing a response to this 
solicitation, it shall require the third-party to acknowledge and comply with this provision.
4.37
CONFIDENTIAL INFORMATION
4.37.1
Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the contractor’s obligation regarding such information.

SERIAL 240101-S
4.37.2
The contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. Contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so.
4.37.3
Any requests to the contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination.
4.38
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the records manager at the Maricopa County Office of Procurement Services. 
Offers shall be open to public inspection and copying after contract award and execution, 
except for such offers or sections thereof determined to contain proprietary or confidential 
information by the Office of Procurement Services. If an offeror believes that information in 
its offer or any resulting contract should not be released in response to a public record 
request, under Arizona law, the offeror shall indicate the specific information deemed 
confidential or proprietary and submit a statement with its offer detailing the reasons that 
the information should not be disclosed. Such reasons shall include the specific harm or 
prejudice which may arise from disclosure. The records manager of the Office of 
Procurement Services shall determine whether the identified information is confidential 
pursuant to the Maricopa County Procurement Code.
4.39
INTEGRATION
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied.
4.40
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq.
4.41
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.
4.42
FORCED LABOR
4.42.1
By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions.
4.42.2
Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use:

SERIAL 240101-S
4.42.2.1
The forced labor of ethnic Uyghurs in the People’s Republic of China.
4.42.2.2
Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China.
4.42.2.3
Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China.
4.42.3
If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180-day period, the agreement terminates on the 
agreement termination date.
4.43
ORDER OF PRECEDENCE
In the event of a conflict in the provisions of this contract and contractor’s license 
agreement, if applicable, the terms of this contract shall prevail.
4.44
UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION
All 
contractors 
that 
receive 
funding 
must 
have 
a 
UEI 
number 
through 
https://sam.gov/content/entity-registration. Contractor must also remain current with the 
System for Award Management www.sam.gov throughout the term of the contract.
4.45
RELIGIOUS ACTIVITIES
The contractor agrees that costs, planned or claimed, including costs incurred, shall not 
include any expense for any religious activity.
4.46
POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services contributed by the County or the 
contractor under the agreement shall be used in the performance of this agreement for any 
partisan political activity, or to further the election or defeat of any candidate for public 
office.
4.47
SECTION 3 REGULATIONS
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 24 CFR Part 135.
4.48
EQUAL EMPLOYMENT OPPORTUNITY
4.48.1
The contractor shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, or national origin. 
The contractor shall take affirmative action to ensure applicants are employed and 
that employees are treated during employment without regard to their race, age, 
disability, color, religion, sex, or national origin. Such action shall include but is not 
limited to the following: employment, upgrading, demotion or transfer, recruitment, 
or recruitment advertising, lay-off or termination, rates of pay or other forms of 
compensation, and selection for training, including apprenticeship.

SERIAL 240101-S
4.48.2
Contractor shall comply with the following provisions
4.48.2.1
Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 
§§ 2000a, et seq.);
4.48.2.2
The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.);
4.48.2.3
The Age Discrimination in Employment Act of 1967, as amended (29 
U.S.C. §§ 621, et seq.);
4.48.2.4
The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et 
seq.); and Arizona Executive Order 2009-09, as amended, et seq. which 
mandates that all persons shall have equal access to employment 
opportunities.
4.48.2.5
Contractor understands that the United States has the right to seek 
judicial enforcement of this assurance.
4.49
CERTIFICATION REGARDING LOBBYING
4.49.1
Contractor certifies, to the best of their knowledge and belief, that:
4.49.1.1
No federal appropriated funds have been paid or will be paid, by or on 
behalf of the contractor, to any person for influencing or attempting to 
influence an officer or employee of any agency. This applies to a 
Member of Congress, an officer or employee of Congress, or an 
employee of a Member of Congress in connection with the awarding of 
any federal contract, the making of any federal grant. Including the 
making of any federal, loan the entering into of any cooperative 
agreement, and the extension, continuation, renewal, amendment, or 
modification of any federal contract, grant, loan, or cooperative 
agreement.
4.49.2
If any funds other than federal appropriated funds, have been paid or will be paid 
to any person for influencing or attempting to influence an officer or employee of 
any agency, member of Congress, an officer or employee of Congress, or an 
employee of a member of Congress in connection with this federal contract, grant, 
loan, or cooperative agreement, the undersigned shall complete and submit 
Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its 
instructions.
4.49.3
Contractor shall include Lobbying Certification language in the award documents 
for all subcontractors (including sub-grants, and contract under grants, loans, and 
cooperative agreements) and that all sub-recipients shall certify and disclose 
accordingly.
4.49.3.1
The Lobbying Certification is a material representation of fact upon 
which reliance was placed when this transaction is made or entered into. 
Submission of this certification is prerequisite for making or entering into 
this transaction imposed by section 1352, Title 31, U.S. Code. Any 
successful proposer(s) who fail to file the required certification shall be 
subject to a civil penalty of not less than $10,000.00 and not more than 
$100,000.00 for each such failure.

SERIAL 240101-S
4.50
CLEAN AIR ACT & CLEAN WATER ACT
Contractor must comply with all applicable standards, orders, or requirements issued under 
section 306 of the Clean Air Act (42 U.S.C. 7606), section 508 of the Clean Water Act (33 
U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency regulations. 
(EPA) (40 CFR part 15).
4.51
ENERGY POLICY AND CONSERVATION ACT
Contractor must adhere to the standards and policies relating to energy efficiency, which 
are contained in the State energy conservation plan issued in compliance with the Energy 
Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871).
4.52
LEAD BASED PAINT
Compliance with the requirements of the Lead-Based Paint Poisoning Prevention Act (42 
U.S.C., 4831 et. seq.). The contractor(s) and all subcontractors shall not use lead-based 
paint in any rehabilitation or construction, as indicated in the code of Federal Regulations, 
Title 24, Part 510, 511, 570, and 590.
4.53
MINORITY AND WOMEN BUSINESS ENTERPRISE
4.53.1
All contracts/specifications (including contracts between contractor and 
subcontractor) should contain the following paragraph:
4.53.1.1
Contractors/subcontractors should take all reasonable steps and make 
a "good faith effort" to ensure that Minority and Women Business 
Enterprises have the maximum opportunity to compete for and perform 
a contract, if they are eligible and qualified to bid and complete the work.
4.53.2
It is an owner policy that Minority and Women Business Enterprises shall have the 
opportunity to participate and contract on all projects, and particularly Federally 
funded projects. (This is in accordance with referencing regulations Office of 
Management and Budget (OMB) Circular A102, Attachment 0 and Executive 
Order(s) 11625 and 12138). Information on known minority and women 
businesses is available free upon request.
4.53.3
A separate record must be kept on the Minority and Women Business used as 
subcontractors for: a) their total dollars for the project: and b) ethnic/race status.
4.54
DUNS NUMBER
4.54.1
It is the responsibility of the contractor and all subcontractors paid through this 
contract to obtain a Data Universal Numbering System (DUNS) number, a unique 
nine-digit identification number provided by Dun & Bradstreet, (D&B). To obtain a 
DUNS number or confirm your current status with D&B, contact the D&B 
Government Customer Response Center (GCRC) using the toll-free number, 866-
705-5711.
4.54.2
Additional 
information 
on 
DUNS 
numbers 
is 
available 
at: 
www.hud.gov/offices/adm/grants/dunsnbrguide.doc. 
4.55
FEDERAL LABOR STANDARDS PROVISIONS
The contractor(s) shall comply with all applicable standards of HUD Form-4010 – Federal 
Labor Standards Provisions, as amended.

SERIAL 240101-S
4.56
CONTRACT DISPUTES 
All Contract disputes will be handled in accordance with the Maricopa County Procurement 
Code, MCI-906.