Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/5/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B3
ACTION:  Ratify the award of a one-year contract with four, one-year renewal options to MES Service 
Company, LLC, for the procurement of Holmatro Pentheon Series extrication tools specifically designed 
for emergency response operations conducted by the Tempe Fire Medical Rescue Department.
FISCAL IMPACT:  The total cost of this contract will not exceed $190,000. Sufficient funds have been 
appropriated in Fire Medical Rescue Capital Improvements Program, Project No. 5611729 (Emergency 
Preparedness Rescue Equipment), for anticipated expenditures during the current fiscal year and future 
fiscal years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Ratify the contract award.
 
BACKGROUND INFORMATION:  (RFP 26-022) The City issued a Request for Proposals (RFP) to 
establish a contract for the procurement of Holmatro Pentheon Series extrication tools specifically 
designed for emergency response operations conducted by the Tempe Fire Medical Rescue 
Department through an initial one-year contract. The selected firm will provide the required equipment; 
addressing the critical need for reliable e-powered combination tools that will serve as backup equipment 
during periods when primary extrication tools are undergoing maintenance or repair, and to supplement 
existing equipment capacity during complex emergency scenarios requiring multiple tool deployment.
Evaluation Process
The RFP was published on October 10, 2025, to all registered firms for this commodity area. A total of 
22 firms downloaded the solicitation from the City’s e-procurement portal, resulting in the submission of 
one (1) proposal from the following firm.
o
MES Service Company, LLC
The proposal was reviewed and scored by a committee comprised of Fire Medical Rescue and 
Procurement staff. The evaluation criteria are noted in the following table:
Evaluation Criteria
Weight (%)
1
Pricing
30
2
References
25
3
Training and Technical Support 
Capabilities
20
4
Warranty and Technical Support
20
5
Quality and Completeness of Proposal, 
Acceptance of the City’s Terms and 
Conditions
5

2
The following table displays the scoring results:
MES Service Company, 
LLC
Evaluation Criteria
Total Points
1
Pricing
300
2
References
217
3
Training and Technical Support 
Capabilities
140
4
Warranty and Technical Support
167
5
Quality and Completeness of 
Proposal
50
Total Score
873
Rank
1
Pricing
The following table displays the unit and extended pricing for the extrication products:
ITE
M 
NO. 
DESCRIPTION OF EXTRICATION 
EQUIPMENT
QTY
.
UNIT
UNIT 
PRICE
EXTENDED 
PRICE
1
Holmatro Next-Gen Pentheon PCU50 
Cutter
3
Each
$15,600
$46,800
2
Holmatro Next-Gen Pentheon PSP50 
Spreader
3
Each
$17,800
$53,400
3
Holmatro Next-Gen Pentheon PTR50 
Telescopic Ram
3
Each
$13,300
$39,900
4
Holmatro PBPA288 8Ah Battery
18
Each
$893.45
$16,082.10
5
Holmatro Battery Charger PBCH2 (AC-US)
9
Each
$613.76
$5,523.84
6
Holmatro Daisy Chain Power Cord DCPC1
6
Each
$16.73
$100.38
7
Holmatro On-Tool Charging Cord POTC1
9
Each
$116.19
$1,045.71
8
Holmatro TRE05 Extension Pipe
3
Each
$1,046.89
$3,140.67
9
Holmatro Ram Support HRS 22 NCT
3
Each
$747.90
$2,243.70
Grand Total
$168,236.40
10
Discount Off List Price for Additional Holmatro Brand Items Not Specifically Listed 
Above
10% off tools/5% off 
parts
Summary
The evaluation committee recommends awarding the contract to MES Service Company, LLC, as the 
firm determined to have submitted the most advantageous offer. MES Service Company, LLC, has 
demonstrated a strong ability to meet the scope of work outlined in the RFP and has extensive 
experience providing the required equipment.  Due to the need to expedite the ordering of these critical 
need items, staff sought and received approval from Laura Calder, Financial Services Director, to award 
this contract.  Staff is now seeking Council’s ratification of this award action.   
ATTACHMENTS:    Vendor’s Offer Page

3
STAFF CONTACT(S):  Darrell Duty, Interim Fire Medical Rescue Chief, (480) 858-7219
Department Director:  Laura Calder, Financial Services Director
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  John Snow, Procurement Officer