Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/5/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B5
ACTION: Approve the utilization of one-year State of Arizona contracts with Level 3 for audio and visual 
equipment and related services to install, upgrade, and maintain technology in the City’s conference 
rooms and shared public spaces.
FISCAL IMPACT:  The total cost of these contracts shall not exceed $350,000. Sufficient funds have 
been appropriated in the General Governmental CIP Fund, Project  6707229 (Desktop tech 
refresh/green) and other various departments as needed for the anticipated expenditures in the current 
fiscal year and next fiscal year, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the utilization of the contract.
 
BACKGROUND INFORMATION:  (CTR077739) The State of Arizona competitively solicited and 
subsequently awarded contracts for audio and visual equipment and related services to multiple 
contractors. The contracts contain cooperative language allowing their use by other governmental 
agencies. These contracts will be used to maintain and repair existing City owned audio visual 
equipment and for the purchase of new and replacement equipment as needed.
Cooperative contracts for products such as audio and visual equipment have proven to be the more 
cost-effective purchasing approach for the City. By pooling the purchasing power of a multiple public 
entities (state agencies, participating municipalities, and schools) the State of Arizona was able to secure 
a favorable discount structure for utilizing entities.
ATTACHMENTS: N/A
STAFF CONTACT(S):  Jared Morris, Information Technology Director, (480) 350-8090
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Alicia Ruiz, Procurement Officer