Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/5/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B7
ACTION:  Approve a one-year contract renewal with Reyes & Sons Landscaping, LLC for landscape 
maintenance services for City facilities.
FISCAL IMPACT:  The total cost of the contract will not exceed $140,000. Sufficient funds have been 
appropriated in the Highway User Revenue Fund, Cost Center 3814 (Right-of-Way Maintenance), for 
anticipated expenditures during the current fiscal year and next fiscal year, contingent upon City Council 
approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T23-125-01) City Council approved the contract award on March 
16, 2023, for an initial one-year period with four, one-year renewal options to Reyes & Sons 
Landscaping, LLC for bi-monthly landscape maintenance services. This is the third of four, one-year 
renewal options.
All services performed under this contract will be in accordance with Chapter 13A of the Tempe City 
Code relating to Environmental Programs and Standards. The Contractor’s employees operate battery-
powered blowers and trimmers to complete the maintenance services.
The contracted services are provided to Tempe Fire Medical Rescue Stations, Elderly Housing Units, 
Tempe Adult Day Health Care, and several other locations. The fixed scheduled services include the 
maintenance and care of trees, ground cover, and shrubs, maintenance and repairs to irrigation 
systems, along with general cleanup, and pest and weed control. Reyes & Sons utilizes environmentally 
friendly weed control products typically used under Integrated Pest Control Management plans, rather 
than environmentally harmful chemicals.
The performance of the contractor was rated by City staff as follows:
Reyes & Sons Landscaping, 
LLC
Evaluation Criteria
Meets Contract
Requirements
Does Not Meet
Requirements
Personnel are responsive, cooperative and 
available
X
Quality of products and/or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving complaints or 
problems
X
Promptness and accuracy of invoices
X
Renewal Cost
Reyes & Sons Landscaping, LLC agreed to renew the contract with no price increase.

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ATTACHMENTS: N/A
STAFF CONTACT(S):  Eric Iwersen, Transportation and Sustainability Director, (480) 350-8548
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Procurement Officer