Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/5/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B10
ACTION:  Approve one-year contract renewals to Foster Electric Motor Service, Inc., and Scott’s 
Arizona Electric Motor Repair PM, LLC dba PumpMan Phoenix for the purchase, maintenance and 
repair of variable frequency drives.
FISCAL IMPACT:  The total cost of these contracts will not exceed $700,000. Sufficient funds have 
been appropriated in the Water and Wastewater Fund, Cost Centers 3013 (Johnny G. Martinez W.T.P.), 
3014 (South Tempe W.T.P.), 3016 (Water Field Facilities), 3034 (Kyrene W.R.F.) and 3035 (Wastewater 
Field Facilities) and in General Fund, Cost Centers 3257 (Park Preserves Maintenance ), 3258 (South 
Parks) and 6308159 (Indian Bend Wash Repair+Renov) for the anticipated expenditure in the current 
fiscal year and future fiscal years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (WUD24-037-01, 02) City Council approved the contract award 
on March 7, 2024, for an initial two-year period with three, one-year renewal options to Foster Electric 
Motor Service, Inc., and Scott’s Arizona Electric Motor Repair PM, LLC dba PumpMan Phoenix for the 
purchase, maintenance and repair of variable frequency drives (VFDs).  
This is the first of three, one-year renewal options. Public Works maintains various sizes and types of 
VFDs, which control the speed of motors that pump water and chemicals throughout the utility. 
VFDs are also used at various Parks facilities such as well sites. This contract covers various sizes and 
types of VFDs which control the speed of motors that pump water and chemicals throughout the water 
system. These contracts supplement staff capabilities to perform repairs and supply critical parts for 
these assets and provide a supplemental source for parts in addition to the contracts awarded under 
WUD25-006, which allows the City greater flexibility of sourcing the critical components of these assets 
when needed.
The performance of the contractors was rated by City staff as follows:
Foster Electric Motor 
Service
Pumpman Phoenix
Evaluation Criteria
Meets 
Contract 
Requireme
nts
Does Not 
Meet 
Contract 
Requiremen
ts
Meets 
Contract 
Requireme
nts
Does Not 
Meet 
Contract 
Requireme
nts
Personnel are responsive, cooperative and 
available
X
 
X
 
Quality of products and/or services 
delivered
X
 
X
 
Timeliness of performance
X
 
X
 
Follow-up skills in resolving complaints or 
problems
X
 
X

2
Promptness and accuracy of invoices
X
 
X
 
Renewal Costs
Foster Electric Motor Service, Inc., and Scott’s Arizona Electric Motor Repair PM, LLC dba PumpMan 
Phoenix have agreed to renew the contracts with no price increase.
ATTACHMENTS: N/A   
STAFF CONTACT(S): Craig Caggiano, Deputy Public Works Director - Water Utilities, (480) 858-
2160; Alexander Jovanovic, Deputy Community Services Director - Parks, (480) 350-5811
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Senior Procurement Officer