Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/5/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B13
ACTION:  Approve one-year contract renewals to James Cooke & Hobson, Inc., Phoenix Pumps, Inc., 
and Scott’s Arizona Electric Motor Repair PM, LLC dba PumpMan Phoenix for the purchase and repair 
of chemical and water pump services.
FISCAL IMPACT:  The total cost of these contracts will not exceed $750,000. Sufficient funds have 
been appropriated in the Water and Wastewater Fund, Cost Centers 3013 (Johnny G. Martinez W.T.P.), 
3014 (South Tempe W.T.P.), 3016 (Water Field Facilities), 3034 (Kyrene W.R.F.), 3035 (Wastewater 
Field Facilities) and 3007 (Tempe Town Lake Operations and Maintenance) for the anticipated 
expenditures in the current fiscal year and future fiscal year, contingent upon City Council approval of 
the City’s annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (WUD24-038-01, 02, 03) City Council approved the contract 
award on March 7, 2024, for an initial two-year period with three, one-year renewal options to James 
Cooke & Hobson, Inc., Phoenix Pumps, Inc., and Scott’s Arizona Electric Motor Repair PM, LLC dba 
PumpMan Phoenix for the purchase of chemical dosing pumps and water and wastewater pumps, and 
to provide services such as performing preventative maintenance, repairs and testing to supplement in 
house staff capabilities. This is the first of three, one-year renewal options. 
The performance of the contractors was rated by City staff as follows:
James Cook & Hobson
Phoenix Pumps
PumpMan Phoenix
Evaluation Criteria
Meets 
Contract 
Requiremen
ts
Does Not 
Meet 
Contract 
Requiremen
ts
Meets 
Contract 
Requireme
nts
Does Not 
Meet 
Contract 
Requiremen
ts
Meets 
Contract 
Requireme
nts
Does Not 
Meet 
Contract 
Requireme
nts
Personnel are responsive, 
cooperative and available
X
 
X
 
X
 
Quality of products and/or 
services delivered
X
 
X
 
X
 
Timeliness of performance
X
 
X
 
X
 
Follow-up skills in resolving 
complaints or problems
X
 
X
 
X
 
Promptness and accuracy of 
invoices
X
 
X
 
X
 
Renewal Costs
James Cooke & Hobson, Phoenix Pumps, and PumpMan Phoenix have agreed to renew the contracts 
with no price increase.

2
ATTACHMENTS: N/A    
STAFF CONTACT(S):  Craig Caggiano, Deputy Public Works Director - Water Utilities, (480) 858-
2160
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Senior Procurement Officer