Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/5/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B18
ACTION:  Award a one-year contract with four, one-year renewal options to Stainless Motors, Inc. for 
the purchase of proprietary water treatment aeration motors.
FISCAL IMPACT:  The total cost of the contract will not exceed $375,000. Sufficient funds have been 
appropriated in the Water and Wastewater Fund, Cost Centers 3013 (Johnny G. Martinez W.T.P.) and 
3014 (South Tempe W.T.P.) for anticipated expenditures in the current fiscal year and future fiscal years, 
contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Award the contract.
 
BACKGROUND INFORMATION:  (RFP 26-079) The City issued a Request for Proposal (RFP), to 
establish a contract for the purchase of  aeration motors, which are proprietary and used by the Water 
Utilities Division as part of the water treatment process.    
Evaluation Process
The RFP was published December 23, 2025, to all registered firms for this commodity area. A total of 
16 firms downloaded the solicitation from the City’s e-procurement portal resulting in the submission of 
a single proposal from Stainless Motors, Inc., the original equipment manufacturer (OEM). A limited 
response was anticipated due to the City’s standardization of this brand of motor. 
The response was reviewed and scored by a committee comprised of Water Utilities and Procurement 
staff in accordance with the evaluation criteria shown below.
 
Award Criteria
Weight
1
Meeting the Brand Name only specifications
20
2
Pricing
35
3
Qualifications and experience of OEM, Value 
Added Supplier, or Distributor, etc.  Location of 
service center. 
25
4
Warranty coverage and terms
15
5
Agree to the Terms and Conditions of the RFP 
and overall quality of response
5
Results of Scoring
The following table displays the scores for Stainless Motors, Inc. 
 
Award Criteria
Points
1
Meeting the Brand Name only specifications
200
2
Pricing
280

2
3
Qualifications and experience of OEM, Value 
Added Supplier, or Distributor, etc.  Location 
of service center. 
250
4
Warranty coverage and terms
150
5
Agree to the Terms and Conditions of the 
RFP and overall quality of response
50
Total Score
930
Price per motor
$11,634
The evaluation committee recommends the award of a one-year contract to Stainless Motors, Inc. for 
the purchase of water aeration motors. The City has established a brand name-only specification for 
these motors due to product standardization throughout the water treatment facilities. All hermetically 
sealed motors used for the production of drinking water are manufactured by Stainless Motors, Inc. 
         
ATTACHMENTS: Vendor Offer   
STAFF CONTACT(S):  Craig Caggiano, Deputy Public Works Director - Water Utilities, (480) 858-
2160
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Senior Procurement Officer