Summary Sheet- RFCA SUMMARY
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CITY OF TEMPE Meeting Date: 3/26/2026 REQUEST FOR COUNCIL ACTION Agenda Item: 7B4 ACTION: Approve a one-year contract renewal with Brycer, LLC for the collection, documentation, and records management of commercial fire equipment inspection reporting services for the Fire Medical Rescue Department. FISCAL IMPACT: There is no cost to the City for the services provided by this contract. All fees shall be paid for by the business entity receiving the inspection service. The potential annual economic value of this contract to the recommended firm is estimated at $367,040. The City receives a $10.00 administrative fee per system inspection. RECOMMENDATION: Approve the contract renewal. BACKGROUND INFORMATION: (RFP 24-086) On April 25, 2024, City Council awarded a one- year contract with four, one-year renewal options to Brycer, LLC for the collection, documentation, and records management of commercial fire equipment inspection reporting services for the Fire Medical Rescue Department. This contract supports Fire Medical Rescue staff by providing a contracted company that assists with annual inspections and reporting for commercial enterprises. If approved, this renewal is the second of four one-year renewal options Contractor Performance Staff rated the performance of the Contractor as follows: Criteria Meets Contract Requirements Does NOT Meet Contract Requirements Contract personnel are responsive, cooperative and available X The quality of products or services delivered X Timeliness of performance X Follow-up skills in resolving complaints or problems brought to their attention X Promptness and accuracy of pricing on submitted invoices. X ATTACHMENTS: N/A STAFF CONTACT(S): Jared Morris, Information Technology Director, (480) 350-8090 Department Director: Laura Calder, Financial Services Director Legal review by: Dave Park, Senior Assistant City Attorney Prepared by: Alicia Ruiz, Procurement Officer