Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 03/26/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B10
ACTION:  Approve one-year contract renewals with Evergreen Turf, Inc, and West Coast Turf for the 
supply and installation of sod.
FISCAL IMPACT:  The total cost of the contract will not exceed $150,000. Sufficient funds have been 
appropriated in the General Fund, Cost Centers 3252 (Parks Maintenance – Admin), 3254 (Parks 
Maintenance – Rio Salado), 3255 (North Parks), 3256 (Parks Maintenance – RS CFD), 3258 (South 
Parks), 3282 (Diablo Stadium Maintenance), and 3283 (Cemetery Maintenance) for anticipated 
expenditures during the current fiscal year and future fiscal years, contingent upon City Council approval 
of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (T24-100-01 and 02) City Council approved the contract award 
on February 15, 2024, for an initial two-year period with three, one-year renewal options. This renewal 
request is the first of three renewal options. 
These contracts provide for the purchase and installation of sod, as well as hydro-sprigging and hydro-
seeding services, to support landscape installation and restoration projects throughout the City. The 
work includes site preparation, application of turf materials, and related services to ensure healthy 
growth, erosion control, and compliance with City landscaping standards.
Contractor Performance
The performance of the contractor was evaluated by City staff as shown in the following table:
Evergreen Turf, Inc.
West Coast Turf
Evaluation Criteria
Meets Contract 
Requirements
Does Not  
Meet Contract
Requirements
Meets Contract 
Requirements
Does Not  
Meet Contract
Requirements
Contract personnel are responsive, 
cooperative, and available
X
X
Quality of products or services delivered
X
X
Timeliness of performance
X
X
Follow-up skills in resolving complaints 
or problems 
X
X
Promptness and accuracy of pricing on 
submitted invoices
X
X
Renewal Cost
Evergreen Turf, Inc. renewed its contract with no price increase. West Coast Turf requested a 14% 
increase; however, City staff negotiated the adjustment down to 7%. This is the first price increase 
request since the contract was established two years ago and is attributed to rising material, labor, and 
freight costs. Staff considers the negotiated increase to be fair and reasonable.
ATTACHMENTS:  N/A
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director - Parks, (480) 350-5811

2
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer