Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/26/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B12
ACTION:  Approve a one-year contract renewal with Phoenix Fence Company for the purchase and 
installation of new fencing and repair of existing fencing for use throughout the City.
FISCAL IMPACT:  The total cost of the contract will not exceed $400,000. Sufficient funds have been 
appropriated in the General Fund, Cost Center 1871 (Facility Services), Parks Infrastructure – Capital 
Improvement Program (CIP) Project 6399829 (Infrastructure/Equipment Replacement), and other City 
departments as required for anticipated expenditures during the current fiscal year and future fiscal 
years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T24-101-01) City Council approved this award on May 9, 2024, 
to Phoenix Fence, Inc.,  for an initial two year period that included three, one-year renewal options.  This 
contract provides for the purchase, installation, repair, and maintenance of fencing to support 
operational, safety, and infrastructure needs throughout the City. This includes furnishing and installing 
new fencing at various City facilities and locations, as well as repairing, replacing, and maintaining 
existing fencing to ensure structural integrity, security, and compliance with applicable standards.  If 
approved, this will be the first of three annual renewal options.  
Contractor Performance
The performance of the contractor was evaluated by City staff as shown in the following table:
Phoenix Fence Company
Evaluation Criteria
Meets Contract 
Requirements
Does Not  Meet 
Contract
Requirements
Contract personnel are responsive, cooperative, and available
X
Quality of products or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving complaints or problems 
X
Promptness and accuracy of pricing on submitted invoices
X
Renewal Cost
The company has agreed to renew the contract with no price increase.
ATTACHMENTS: N/A
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director - Parks, (480) 350-5811
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer