Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 03/26/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B14
ACTION:  Approve a one-year contract renewal with West Coast Arborist, Inc. for tree pruning services 
at various locations throughout the City.
FISCAL IMPACT:  The total cost of the contract will not exceed $600,000. Sufficient funds have been 
appropriated in the General Fund, Cost Centers 3141 (Landscape Maintenance), 3253 (Urban Forest), 
3762 (TCA Art Parks), 3257 (Park Preserves Maintenance, and Capital Improvement Program (CIP) 
Project 6309489 (Parks Urban Forest) for anticipated expenditures during the current fiscal year and 
future fiscal years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T24-087-01) City Council approved the contract award on May 
9, 2024, for an initial two-year period with three, one-year renewal options. This renewal request is the 
first of three renewal options. 
This contract provides for the pruning of trees in Downtown Tempe, in right-of-way areas, around City-
maintained facilities, City parks and preserve lands on an as-needed basis. This coverage includes the 
Salt River bottom west of the Tempe Town Lake and the Indian Bend wash located east of the Tempe 
Town Lake.
Contractor Performance
The performance of the contractor was evaluated by City staff as shown in the following table:
West Coast Arborist, Inc.
Evaluation Criteria
Meets Contract 
Requirements
Does Not  Meet 
Contract
Requirements
Contract personnel are responsive, cooperative, and available
X
Quality of products or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving complaints or problems 
X
Promptness and accuracy of pricing on submitted invoices
X
Renewal Cost
The company has agreed to renew the contract with no price increase.
ATTACHMENTS: N/A   
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director - Parks, (480) 350-8511
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney

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Prepared by:  Cecille Lewis, Procurement Officer