Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 03/26/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B15
ACTION:  Approve a one-year contract renewal with Stabilizer Solutions, Inc. for Hilltopper brand 
products to be used to maintain ballfields at Diablo Sports Complex.
FISCAL IMPACT:  The total cost of the contract will not exceed $220,000. Sufficient funds have been 
appropriated in the General Fund, Cost Center 3282 (Diablo Stadium), for anticipated expenditures 
during the current fiscal year and next fiscal year, contingent upon City Council approval of the City’s 
annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T22-144-01) City Council approved the contract award on May 
26, 2022, for an initial one-year period with four, one-year renewal options. This renewal request is the 
fourth and final renewal option. 
This contract provides for the supply of Hilltopper brand products, such as infield mix, conditioner, 
mound clay, warning track mix, and dustless conditioner used in the maintenance and renovation of the 
ballfields at Diablo Sports Complex.   These products are unique and specialized materials that meets 
Major League Baseball standards and have been approved for use by the Los Angeles Angels and City 
staff.
Contractor Performance
The performance of the contractor was evaluated by City staff as shown in the following table:
Stabilizer Solutions, Inc.
Evaluation Criteria
Meets Contract 
Requirements
Does Not  Meet 
Contract
Requirements
Contract personnel are responsive, cooperative, 
and available
X
Quality of products or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving complaints or problems 
X
Promptness and accuracy of pricing on submitted 
invoices
X
Renewal Cost
The company has agreed to renew the contract with no price increase.
ATTACHMENTS: N/A   
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director - Parks, (480) 350-5811
Department Director:  Laura Calder, Financial Services Director

2
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer