Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/26/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B16
ACTION: Award two-year contracts with three, one-year renewal options to SiteOne Landscape Supply 
and Total Maintenance Erosion Control LLC for the purchase of a variety of decomposed granite, sand, 
and base materials.
FISCAL IMPACT:  The total cost of the contracts will not exceed $240,000. Sufficient funds have been 
appropriated in the General Fund, Cost Centers 3254 (Parks Maintenance – Rio Salado), 3255 (North 
Parks), and 3258 (South Parks) for anticipated expenditures during the current fiscal year and future 
fiscal years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Award the contracts.
 
BACKGROUND INFORMATION:  (26-045) The City issued a Request for Proposal (RFP) to 
establish a contract for the supply and delivery of various types of decomposed granite, sand, and base 
materials. These materials are essential for the ongoing maintenance, repair, and improvement of City 
parks, landscaped areas, trails, and other public spaces. The materials support routine maintenance 
operations and preserve the safety, functionality, and appearance of City-owned properties. 
Evaluation Process
The RFP was published on December 23, 2025, to all registered firms for this commodity area. A total 
of 32 firms downloaded the solicitation from the City’s e-procurement portal resulting in the submission 
of three proposals from the following firms. 
•
MDI Rock
•
Total Maintenance Erosion Control LLC
•
SiteOne Landscape Supply
The responses were reviewed and scored by a committee comprised of Community Services and 
Procurement staff in accordance with the evaluation criteria shown below.
Award Criteria
Weight
1.
Cost
60
2.
Location proximity to the City; pick-up / delivery locations
15
3.
Lead time ARO
15
4.
Completeness and RFP response and acceptance of the City’s terms 
and conditions
10
Results of the evaluation are presented in the table below, listed in rank order:
#
Award Criteria
Weigh
t
SiteOne
Total 
Maintenan
ce
MDI
1
Cost
60
600
588
532.8

2
2
Location proximity to the City; pick-up/delivery locations
15
130
130
85
3
Lead time ARO 
15
115
125
140
4
Completeness and RFP response and acceptance of the 
City’s terms and conditions 
10
100
100
90
Total Score
945
943
847.8
Rank
1
2
3
Price
$96,852.
80
$98,815.5
5
$109,057.
00
The pricing outlined above is a sum of the 7 most commonly purchased items.
Recommendation
The evaluation committee recommends awarding contracts to SiteOne Landscape Supply and Total 
Maintenance Erosion Control LLC for the supply of decomposed granite, sand, and base materials. 
Multiple awards are recommended to ensure sufficient resources are available to meet anticipated 
demand. Both firms offer competitive pricing and are conveniently located, providing the City with flexible 
options for material pickup and delivery.
ATTACHMENTS: Vendors’ Offer Forms
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director – Parks Services, (480) 
350-5811
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Elaine Ngai, Procurement Officer