Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 3/26/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7C6
ACTION:  Adopt a resolution establishing a City of Tempe Gift and Donation Acceptance Policy. 
(Resolution No. R2026.35)
FISCAL IMPACT:  No fiscal impact.
RECOMMENDATION:  Adopt Resolution No. R2026.35.
 
BACKGROUND INFORMATION:  From time to time, the City receives requests from members of 
the community to make donations for the benefit of the City. Donations are not covered under the City’s 
Procurement Code and the City currently does not have a formal gift and donation policy for small 
donations and gifts. The purpose of the policy is to establish a process for the acceptance, evaluation, 
documentation and management of monetary and tangible donations/gifts made to the City.
 
The proposed policy will provide guidance to departments and employees when a donor seeks to make 
donations or gifts to the City. The policy will apply to all departments, divisions, and offices within the 
City that may receive donations from individuals, businesses, nonprofits, or other entities. Department 
Directors will be able to accept donations up to $2,500, and the City Manager will be able to authorize 
donations up to $15,000.  Donations must be consistent with existing City programs and policies.  
Donations can be rejected if unreasonable stipulations are requested or for any reason.
The policy also provides for tracking and reporting of gifts to City Council on an annual basis – with the 
exception of donations valued at less than one hundred dollars.
The policy is to govern the acceptance of all donations unless a donation is received and approved in 
accordance with another specific City policy, resolution, or ordinance. The policy will not apply to any 
grant or other form of assistance when, in order to receive such a grant or assistance, the City is required 
to provide matching funds and/or execute a contract or similar document committing the City to an 
expenditure of funds or a particular course of action.  Those matters are reserved to City Council.
ATTACHMENTS:    
1. 03 26 GIFT AND DONATION POLICY RESOLUTION.DOCX
2. CITY OF TEMPE DONATION POLICY. 3.26.26.DOCX
STAFF CONTACT(S):  Eric Anderson, City Attorney, (480) 858-2187
Department Director:  Eric Anderson, City Attorney  
Legal review by:  Clarence Matherson, Jr., Deputy City Attorney
Prepared by:  Jenny Armstrong, Administrative Supervisor