Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 4/16/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B5
ACTION:  Approve the utilization of a one-year State of Arizona cooperative contract with Sebis Direct 
Inc., for secure printing and mailing services.
FISCAL IMPACT:  The total cost of this contract will not exceed $300,000. Sufficient funds have been 
appropriated in the Water/Wastewater Fund, Cost Center 1841 (Finance: Customer Service) for 
anticipated expenditures during the current fiscal year and next fiscal year, contingent upon City Council 
approval of the City’s annual budget.
RECOMMENDATION:  Approve the utilization of the contract.
 
BACKGROUND INFORMATION:  (CTR074973) The State of Arizona competitively solicited and 
awarded a contract for the purchase of secure printing & mailing services. The contract contains 
cooperative language allowing its use by other government agencies.
Leveraging cooperative contracts is a cost-effective approach for the Customer Service Division to 
procure necessary secure printing and mailing services. The State employed a competitive solicitation 
process, establishing volume-based pricing that benefits both the State and participating agencies. 
Because total procurement under this contract significantly exceeds what any individual agency would 
purchase on its own, the City benefits from substantial cost savings.
The contract will be used by the City’s Customer Service Division for outsourced printings/mailings for 
utility bills and notices.
ATTACHMENTS:    N/A
STAFF CONTACT(S):  Victoria Quinonez, Billing & Customer Service Manager, (480) 350-2962
Department Director:  Laura Calder, Financial Services Director
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  John Snow, Procurement Officer