Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 04/30/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B4
ACTION:  Approve a one-year contract renewal with Competitive Surfacing Solutions, FlexGround 
LLC. and Hesscor Inc., for the supply and installation of rubberized playground safety surfacing.
FISCAL IMPACT:  The total cost of the contract will not exceed $870,000. Sufficient funds have been 
appropriated in the Capital Improvement Program (CIP), Project Nos. 6305499 (Park Playground 
Replace) and 6308189 (Park Enhancements) for anticipated expenditures during the current fiscal year 
and future fiscal years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T24-125-01) City Council approved the contract award on June 
27, 2024, for an initial two-year period with three, one-year renewal options. This renewal request is the 
first of three renewal options. 
This contract provides for the replacement and installation of rubberized playground safety surfacing at 
City parks, playgrounds, and facilities. The City aims to enhance its park playgrounds by installing 
rubberized safety surfacing, ensuring they surpass ADA compliance standards and promote inclusivity 
for all park visitors.
Contractor Performance
The performance of the contractor was evaluated by City staff as shown in the following table:
Competitive Surfacing Solutions
FlexGround, LLC.
Hesscor, Inc.
Evaluation Criteria
Meets Contract 
Requirements
Does Not  Meet 
Contract
Requirements
Meets Contract 
Requirements
Does Not  Meet 
Contract
Requirements
Meets Contract 
Requirements
Does Not  Meet 
Contract
Requirements
Contract personnel are 
responsive, cooperative, and 
available
X
X
X
Quality of products or services 
delivered
X
X
X
Timeliness of performance
X
X
X
Follow-up skills in resolving 
complaints or problems 
X
X
X
Promptness and accuracy of 
pricing on submitted invoices
X
X
X
Renewal Cost
The companies have agreed to renew the contracts with no price increase.
ATTACHMENTS: N/A  
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director - Parks, (480) 350-5811
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney

2
Prepared by:  Cecille Lewis, Procurement Officer