Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 4/30/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B12
ACTION:  Approve a one-year contract renewal with Vulcan Materials for the supply of asphalt and 
concrete construction materials.
FISCAL IMPACT:  The total cost of this contract will not exceed $150,000. Sufficient funds have been 
appropriated in the Water/Wastewater Fund, Cost Center 3022 (Water Distribution System) and 
Highway User Revenue Fund (HURF), Cost Center 3818 (Streets – Construction) for the anticipated 
expenditures in the current fiscal year and future fiscal years, contingent upon City Council approval of 
the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T24-111-01) On May 21, 2024, City Council approved the award 
of a two-year contract with three, one-year renewal options with Vulcan Materials for the supply of 
various asphalt concrete (hot mix), aggregate base course materials and compost/mortar sand mixes to 
replace and restore road surfaces. This is the first of three available renewal options.  
Contractor Performance:
The performance of the contractor has been evaluated by City staff as shown in the following table:
Vulcan Materials
Criteria
Meets 
Contract
Requirement
s
Does Not Meet 
Contract
Requirements
Contract personnel are responsive, cooperative and 
available
X
The quality of products or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving complaints or problems 
X
Promptness and accuracy of pricing on submitted 
invoices.
X
Renewal Cost: 
Vulcan Materials has increased pricing on the various asphalt/concrete products by 15-40% due to the 
conflict in the Middle East.  Vulcan is passing the price increase down to all customers.  Pricing should 
normalize once the conflict has ended.  The City will also continue to research other cooperative 
agreements that may be more cost advantageous on specific types of pavement materials.
ATTACHMENTS: N/A   
STAFF CONTACT(S):  Shelly Seyler, Deputy Transportation and Sustainability Director, (480) 350-
8854

2
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Senior Procurement Officer