Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 4/30/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B13
ACTION:  Approve a one-year contract renewal with Clean Energy for inspection, maintenance, and 
repair services to the liquid/compressed natural gas fueling station at the East Valley Bus Operations 
and Maintenance Facility.
FISCAL IMPACT:  The total cost of the contract will not exceed $450,000. Sufficient funds have been 
appropriated in the Transit Fund, Cost Center 3914 (Transit Operations), for anticipated expenditures 
during the current fiscal year and next fiscal year, contingent upon City Council approval of the City’s 
annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (T17-058-01) City Council approved the contract award on 
January 26, 2017, for an initial five-year period with five, one-year renewal options. This renewal is the 
fifth and final, of five available one-year renewal options.
Clean Energy provides a turnkey operation and maintenance service contract that includes all 
preventative maintenance and repairs required to keep the fueling station fully functional in accordance 
with industry specifications. The contract includes all labor, consumables, repairs, rebuilds and 
replacement costs. Preventative maintenance includes all weekly, monthly, quarterly, and annual 
service as required and recommended by the manufacturers of the systems and components.
The performance of the contractor was rated by City staff as follows:
Clean Energy
Evaluation Criteria
 Meets 
Contract 
Requirement
s
Does Not 
Meet 
Requiremen
ts
Personnel are responsive, cooperative and 
available
X
Quality of products and/or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving complaints or 
problems
X
Promptness and accuracy of invoices
X
The awarded firm has agreed to renew with no increase in pricing.
ATTACHMENTS:    N/A
STAFF CONTACT(S):  Eric Iwersen, Transportation and Sustainability Director, (480) 350-8810
Department Director:  Laura Calder, Financial Services Director
Legal review by:  Dave Park, Senior Assistant City Attorney

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Prepared by:  John Snow, Procurement Officer