Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 6/4/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B7
ACTION:  Award two-year contracts with three, one-year renewal options to Horizon Distributors Inc. 
(HDI), Ewing Outdoor Supply, and SiteOne Landscape Supply for irrigation parts, materials, and repairs.
FISCAL IMPACT:  The total cost of the contract will not exceed $600,000 during the initial two-year 
contract term. Sufficient funds have been appropriated in the General Fund, Cost Centers 3252 (Parks 
Maintenance), 3282 (Diablo Stadium Maintenance), 3254 (Parks Maintenance-Rio Salado), 3141 
(Landscape Maintenance), 3255 (North Parks), and 3258 (South Parks);  Arts Fund cost center 3762 
(TCA Art Park), and various Capital Improvement Program (CIP) Projects for the anticipated 
expenditures in the current fiscal year and future fiscal years, contingent upon City Council approval of 
the City’s annual budget.
RECOMMENDATION:  Award the contracts.
 
BACKGROUND INFORMATION:  (RFP 26-115) The City issued a Request for Proposal (RFP) to 
establish a contract for the supply of irrigation parts, PVC pipes, fittings, and controller repairs for use 
throughout City parks and facilities. These materials and services are essential to maintaining and 
repairing the City’s irrigation infrastructure and help ensure efficient system operation, support water 
conservation efforts, and  preserve the safety, functionality, and appearance of park grounds and 
landscaped public spaces.
Evaluation Process
The RFP was published on April 10, 2026, to all registered firms for this commodity area. A total of 19 
firms downloaded the solicitation from the City’s e-procurement portal resulting in the submission of 
three proposals from the following firms. 

Ewing Outdoor Supply

Horizon Distributors Inc. (HDI)

SiteOne Landscape Supply
The responses were reviewed and scored by a committee comprised of Community Services and 
Procurement staff shown below in rank order: 
Evaluation Criteria
Weight
Ewing Outdoor 
Supply
SiteOne 
Landscape 
Supply
Horizon 
Distributors 
Inc.
Cost – discounts offered and overall value 
35
350
315
280
Products Offered – the overall quality of 
products offered 
20
200
175
190
Delivery, Availability, and Customer Service
20
195
170
170
Experience & Qualifications 
10
90
92.50
92.5
Warranty & Return Policy
10
95
90
97.5
Overall Response to the RFP
5
50
50
45
Total Score (1,000 points possible)  
980
892.5
875
Rank
1
2
3

2
Cost is based on a discount on the manufacturer’s published price list and an hourly rate for controller 
repair. In lieu of the sum of part pricing, the evaluation team utilized the discount percent from published 
price to establish the scores for cost. Discounts range from 25% to 80% of the published price list.  
Staff recommends that all three firms be awarded contracts to ensure timely availability of parts and 
services for the City’s projects.
ATTACHMENTS: Vendors’ Offer Forms
STAFF CONTACT(S):  Alexander Jovanovic, Deputy Community Services Director - Parks, (480) 
350-5811
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Elaine Ngai, Procurement Officer