Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 6/4/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B8
ACTION: Approve a one-year contract renewal with PMWeb Inc., for the continued utilization of a 
Capital Improvement Program management software solution for the City's Engineering Division.
FISCAL IMPACT:  The total cost of this one-year contract shall not exceed $200,000. Sufficient funds 
have been appropriated in the General Fund, Cost Center 3341 (Engineering - Admin) for anticipated 
expenditures during the current fiscal year and next fiscal year, contingent upon City Council approval 
of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (IT19-048-01) On June 27, 2019, City Council awarded this 
contract to PMWeb, Inc., for a Capital Improvement Program (CIP) management software solution. The 
initial contract period was for two years, with ten, one-year renewals. This will be the sixth of ten, one-
year renewal options.  
The Engineering Division provides a variety of technical and professional services to its partner 
departments as well as Tempe businesses and residents. The Contracting, Design, and Construction 
Sections are responsible for delivering the City's five-year $650 million CIP budget from conception to 
completion through comprehensive procurement, planning, and management of hundreds of design and 
construction projects each year. The Engineering Division utilized this software system to assist in CIP 
contracting, contract compliance, design, professional services, and construction of municipal 
infrastructure projects that meet rigorous goals regarding scope, schedule, budget, and quality.
Contractor Performance:
The performance of the contractor has been evaluated by City staff as shown in the following table:
PMWeb Inc.,
Criteria
Meets Contract 
Requirements
Does NOT 
Meet Contract 
Requirements
Contract personnel are responsive, cooperative and available
X
The quality of products or services delivered
X
Timeliness of performance                                                   
X
Follow-up skills in resolving complaints or problems brought to their 
attention
X
Promptness and accuracy of pricing on submitted invoices.
X
Renewal Pricing
At the time of award, the City negotiated a maximum of 3% increase per year based on the current 
year’s price.
ATTACHMENTS: N/A
STAFF CONTACT(S):  Jared Morris, Information Technology Director, (480) 350-8090

2
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Alicia Ruiz, Procurement Officer