Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 06/25/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B15
ACTION:  Approve a two-year contract renewal with Xylem Water Solutions USA, Inc., for the 
maintenance and repair of  ultraviolet water disinfection systems.
FISCAL IMPACT:  The total cost of this contract shall not exceed $900,000. Sufficient funds have 
been appropriated in the Water and Wastewater Fund, Cost Centers 3013 (Johnny G. Martinez W.T.P.), 
3014 (South Tempe W.T.P.), and 3034 (Kyrene Water Reclamation Plant), for the anticipated 
expenditures in the current fiscal year and future fiscal years, contingent upon City Council approval of 
the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (WUD22-113-01) On August 18, 2022, City Council approved a 
contract award with Xylem Water Solutions USA, Inc. (Xylem), for maintenance and repair services for 
Ultraviolet (UV) disinfection systems used in the production of water. Tempe’s UV systems have been 
designed to meet specific regulatory requirements and performance characteristics. In addition to 
performing repairs, Xylem will provide a variety of components from manufacturers such as  WEDECO 
and Ecoray for UV lamps, quartz sleeves, ballasts and other parts and equipment used in the City’s UV 
systems. This renewal is the second and final two-year renewal option.
Contractor Performance
The performance of the contractor was rated by City staff as follows:
Xylem Water Solutions USA, Inc
Criteria
Meets Contract 
Requirements
Does NOT Meet
Contract Requirements
Contract personnel are responsive 
              X
The quality of products or services delivered
              X
Timeliness of performance
              X
Follow-up skills in resolving complaints
              X
Accuracy of pricing on submitted invoices
              X
Renewal Pricing 
Xylem Water Solutions requested a 12% price increase for this renewal period.  The company confirmed 
that inflation over the past two years have led to increases in labor, materials, components and shipping 
costs. Procurement acknowledges that since August of 2024 there has been inflationary pressure that 
has impacted this company’s operating costs. 
Procurement attempted to negotiate lower pricing that resulted in a 16% discount on the top five parts 
ordered on this contract. As a result, the overall price increase did drop to 11%.  Staff considers this 
pricing as best obtainable and recommends approval for this renewal.
ATTACHMENTS: N/A

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STAFF CONTACT(S):  Craig Caggiano, Deputy Public Works Director - Water, (480) 858-2160
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Senior Procurement Officer