Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 06/25/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B18
ACTION:  Approve a one-year contract renewal with West Yost & Associates, Inc. for on-site routine 
and emergency maintenance and support services for Aveva technologies.
FISCAL IMPACT:  The total cost of this contract will not exceed $100,000. Sufficient funds have been 
appropriated in the Water and Wastewater Capital Improvement Program Fund, Project No. 3204099 
(SCADA Improvements), for the anticipated expenditures during the current fiscal year and future fiscal 
years, contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewal.
 
BACKGROUND INFORMATION:  (WUD24-150-01) City Council ratified a two-year contract award 
with renewal options on August 26, 2024, to  secure certified Aveva Supervisory Control and Data 
Acquisition (SCADA) contractors for on-site, routine and emergency maintenance services. This is the 
first of three, one-year renewal options.  The City uses SCADA to operate and monitor critical water, 
wastewater and stormwater systems.
 
This contract will provide instructor training services, and as needed software patches and upgrades for 
these critical systems.  
Contractor Performance
The performance of the contractor has been evaluated by City staff as shown below:
West Yost & Associates
Criteria
Meets Contract 
Requirements
Does Not Meet 
Contract 
Requirements
Contract personnel are responsive 
X
The quality of products or services delivered
X
Timeliness of performance
X
Follow-up skills in resolving problems
X
Accuracy of pricing on submitted invoices.
X
Renewal Cost
West Yost & Associates has agreed to renew the contract with no price increase.
ATTACHMENTS: N/A
STAFF CONTACT(S):  Craig Caggiano, Deputy Public Works Director - Water, (480) 858-2160
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Eric Kraenzle, Senior Procurement Officer