Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 6/25/2026  
REQUEST FOR COUNCIL ACTION
Agenda Item: 8A15
ACTION:  Approve a one-year contract renewal with Rebel Oil Company, Inc. dba ROC, Tartan Oil 
LLC, and Supreme Oil Company for the purchase of vehicle and equipment fuels.
FISCAL IMPACT:  The total cost of these contracts will not exceed $2,500,000. Sufficient funds have 
been appropriated in the General Fund, Cost Center 3324 (Fleet Management Inventory) and Transit 
Fund, Cost Center 3914 (Transit Operations), for the anticipated expenditure during the current fiscal 
year and next fiscal year contingent upon City Council approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION:  (T24-110-01,02,03) On August 26, 2024, City Council awarded a 
one-year contract with four, one-year renewal options to Rebel Oil Company, Inc. dba ROC, Tartan Oil, 
LLC, and Supreme Oil Company for the purchase of vehicle and equipment fuels. If approved, this will 
be the second of four available renewal options.
Fleet Services oversees the fuel requirements for approximately 1,000 fuel-powered vehicles and 
equipment. Street-operating vehicles travel approximately 5,400,000 miles annually. Small-fuel powered 
equipment (mowers, backhoes, etc.) operate approximately 28,000 hours annually. Transit currently 
uses about 4,000 gallons of diesel per week plus 50,000 gallons of unleaded that is dispensed through 
the Fleet Services fueling system.
The anticipated combined annual gallons to be purchased for the contracts are as follows:
Estimated Annual Usage (Gallons)
Diesel
Red Dye Diesel
Unleaded
1,154,000
180,000
910,000
Contractor Performance
Staff rated the performance of the Contractors as follows:
Rebel Oil Company 
Inc
Tartan Oil LLC
Supreme Oil Company
 
Criteria
Meets Contract 
Requirements
Meets Contract 
Requirements
Meets Contract 
Requirements
Contract personnel are responsive, 
cooperative and available
X
X
X
The quality of products or services 
delivered
X
X
X
Timeliness of performance                            
X
X
X
Follow-up skills in resolving complaints or 
problems brought to their attention
X
X
X
Promptness and accuracy of pricing on 
submitted invoices.
X
X
X

2
Renewal Pricing
Tartan Oil, LLC and Supreme Oil Company agreed to renew their contracts with no price adjustment. 
Rebel Oil Company, Inc., requested a $0.01 per gallon increase. Procurement negotiated this increase 
down to $0.005. This increase is the result of higher costs related to fuel, labor and raw materials and is 
supported by the Producer Price Index – Fuels (unleaded gasoline and #2 diesel). This increase, if 
approved, will be the first granted since the contract's commencement in 2024. Staff considers this 
negotiated increase reasonable based on current market conditions.
ATTACHMENTS: N/A
STAFF CONTACT(S):  David Tavares, Deputy Public Works Director - Field Operations, (480) 350-
2819
Department Director:  Laura Calder, Financial Services Director  
Legal review by:  Dave Park, Senior Assistant City Attorney
Prepared by:  Alicia Ruiz, Procurement Officer