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Jessica Robins
Assistant Director, Research Advancement
1/3/2023
SECTION I
GENERAL PROVISIONS
2
1.
EFFECT
To the extent the Special Provisions are in conflict with the General Provisions, the Special
Provisions shall control. To the extent the Work Statement(s) and the Special or General
Provisions are in conflict, the Work Statement(s) shall control.
2.
DEFINITIONS
DEFINITIONS
As used throughout this Agreement, the following terms shall have the following meanings:
A.
Agreement means this document and all attachments and amendments hereto.
B.
Contractor means the person, firm or organization listed on the Cover Page of
this Agreement.
C.
County means Maricopa County, Arizona.
D.
Department means the Maricopa County Department of Public Health.
E.
Funding Source means any federal, State, or private agency funding source,
which may impose conditions on the funding that will be passed on to the
Contractor.
F.
School age child(ren) means any child under the age of 18.
G.
Seniors means any adult who is aged 65 years or older.
3.
GENERAL REQUIREMENTS
A.
The terms of this Agreement shall be construed in accordance with Arizona law.
Any lawsuit arising out of this Agreement shall be brought in the appropriate court
in Maricopa County.
B.
The Contractor shall, without limitation, obtain and maintain all licenses, permits,
and authority necessary to do business, render services, and perform work under
this Agreement, and shall comply with all laws regarding unemployment insurance,
disability, and workers’ compensation.
C.
The Contractor is an independent contractor in the performance of work and the
provision of services under this Agreement and is not to be considered an officer,
employee, or agent of the County.
4.
AMENDMENTS
All Amendments to this Agreement must be in writing and signed by authorized persons
for both Parties. All amendments shall clearly state the effective date of the action.
5.
ADEQUACY OF RECORDS
If the Contractor's books, records, and other documents related to this Agreement are not
SECTION I
GENERAL PROVISIONS
3
sufficient to support and document that allowable services were provided to eligible clients,
the Contractor shall reimburse the County for the services not adequately supported and
documented.
6.
RETENTION OF RECORDS
A.
This provision applies to all financial and programmatic records, supporting
documents, statistical records, and other records of the Contractor that relate to
this Agreement.
B.
As required by A.R.S. 35-214, the Contractor shall retain all financial books,
records, and other documents related to this Agreement for five (5) years after final
payment or until after the resolution of any audit questions, which could be more
than five (5) years, whichever is longer. County, federal, or State auditors, and
any other persons duly authorized by the County, shall have full access to and the
right to examine, copy and make use of any and all such financial books, records,
and other documents. The records will be provided at Arizona State University,
Tempe, Arizona, or another location designated by ASU on reasonable notice to
the County.
7.
ASSIGNMENT AND SUBCONTRACTING
No rights, liability, obligations, or duties under this Agreement may be assigned,
delegated, or subcontracted without the prior written approval of the County and
Contractor.
8.
AUDIT DISALLOWANCES
A.
The Contractor shall, upon written demand, therefore, reimburse the County for
any payments made under this Agreement that are disallowed, by a federal, State
or County audit in the amount of the disallowance, as well as court costs and
attorney fees the County incurs to pursue legal action relating to a disallowance.
B.
If the County determines that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance
and the required course of action, which shall be at the option of the County either
to adjust any future claim submitted by the Contractor by the amount of the
disallowance or to require immediate repayment of the disallowed amount by the
Contractor.
9.
AGREEMENT COMPLIANCE MONITORING
County may monitor the Contractor's compliance with, and performance under, the terms
and conditions of this Agreement. On-site visits for compliance monitoring may be made
by the County and/or its grantor agencies at any time during the Contractor's normal
business hours, announced or unannounced. During an on-site visit, the Contractor shall
make its records and documents related to work performed or services provided under
this Agreement available to the County for inspection and copying.
10.
AVAILABILITY OF FUNDS
A.
The provisions of this Agreement relating to the payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor, as
SECTION I
GENERAL PROVISIONS
4
provided herein, are actually available to the County for disbursement. The County
shall be the sole authority in determining the availability of funds under this
Agreement and the County shall keep the Contractor fully informed as to the
availability of funds. Notwithstanding the foregoing, the Contractor shall have no
obligation to commence or continue work or the performance of services under this
Agreement in the absence of payment from the County.
B.
If any action is taken by any State agency, federal department, or any other agency
or instrumentality to suspend, decrease, or terminate its fiscal obligations under or
in connection with this Agreement, the County may amend, suspend, decrease, or
terminate its obligations under or in connection with this Agreement, subject to
subparagraph A. above. If this Agreement is terminated, the County shall be liable
for payment only for services rendered prior to the effective date of the termination,
provided that such services are performed in accordance with the provisions of this
Agreement. The County shall give written notice of the effective date of any
suspension, amendment, or termination under this section at least ten (10) days in
advance.
11.
CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
Intentionally omitted.
12.
DEFAULT
For material breach of contractual obligations, or upon the happening of any event which
would jeopardize the ability of a Party to perform its contractual obligations, the other Party
may suspend, modify, or terminate this Agreement immediately upon giving written notice
to the defaulting Party in the event of non-performance of any stated objectives.
Notwithstanding the foregoing sentence, the defaulting Party will have fourteen (14)
working days from the date of notice received from the non-defaulting Party to remedy any
such default prior to any suspension, modification, or termination of this Agreement.
Unless expressly stated otherwise in this Agreement, such determination will not be made
until such determination will not be made until such time as the disputes process has been
exhausted.
13.
TERMINATION
A.
Either Party may terminate this Agreement at any time by giving the other Party at
least thirty (30) calendar days prior written notice. The notice shall be given by
personal delivery or by registered or certified mail, postage prepaid, return receipt
requested.
B.
This Agreement may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
C.
The County may terminate this Agreement upon twenty-four (24) hours’ notice
when the County deems the health or welfare of a patient is endangered or the
Contractor’s non-compliance jeopardizes funding source financial participation. If
not terminated by one of the above methods, this Agreement will terminate upon
the expiration date of this Agreement as stated on the Cover Page of this
Agreement.
14.
TERMINATION FOR BREACH
SECTION I
GENERAL PROVISIONS
5
If either Party defaults under this contract and the default continues for more than ten
(10) days after the effective date of the other Party’s written notice stating the specific
nature of the default, then the noticing Party may treat the default as a breach of this
Contract. Upon a breach, the aggrieved Party may exercise any remedy available under
the law, including the termination of this contract.
15.
SEVERABILITY
Any provision of this Agreement that is determined to be invalid, void, or illegal by a court
shall in no way affect, impair, or invalidate any other provision hereof, and the remaining
provisions shall remain in full force and effect.
16.
STRICT COMPLIANCE
The waiver of a breach hereunder may be affected only by writing signed by the waiving
Party and will not constitute, or be held to be, a waiver of any other or subsequent breach
or to affect in any way the effectiveness or enforceability of the provision in question.
17.
NON-LIABILITY
A. The County and its officers, representatives, agents, and employees shall not be liable
for any act or omission by the Contractor or any subcontractor, employee, officer,
agent, or representative of the Contractor or any subcontractor occurring in the
performance of this Agreement, nor shall they be liable for purchases or contracts
made by the Contractor or any subcontractor in connection with this Agreement.
B. The Contractor and its officers, representatives, agents, and employees shall not be
liable for any act or omission by the County or any County subcontractor, employee,
officer, agent, or representative of the County or any County subcontractor occurring
in the performance of this Agreement, nor shall they be liable for purchases or
contracts made by the County or any County subcontractor in connection with this
Agreement.
18.
INDEMNITY
Each Party (as “Indemnitor”) agrees to indemnify, defend, and hold harmless the other
Party (as “Indemnitee”) from and against all claims, losses, liability, costs, and expenses
(including reasonable attorneys’ fees) (hereinafter collectively referred to as “Claims”)
arising out of bodily injury of any person (including death) or property damage, but only to
the extent that such Claims, which result in vicarious liability to Indemnitee, are caused by
the act, omission, negligence, misconduct, or other fault of Indemnitor, its officers, agents,
employees, or volunteers.
19.
COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or entity has been employed or retained to solicit
or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee. For breach or violation of this warranty, the
County may immediately terminate this Agreement without liability.
20.
SAFEGUARDING CLIENT INFORMATION
The use or disclosure by any Party of any information concerning an eligible person served
SECTION I
GENERAL PROVISIONS
6
under this Agreement is directly limited to the performance of this Agreement.
21.
RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Agreement without
cost or other restriction, except as otherwise provided herein or by law. Each Party shall
supply to the other Party, upon request, any available information known to the supplying
Party that is relevant to this Agreement and to the performance hereunder, not subject to
obligations of confidentiality.
22.
NON-DISCRIMINATION
Each Party, in connection with any service or other activity under this Agreement, shall
not in any way discriminate against any person on the grounds of race, color, religion, sex,
national origin, age, disability, affiliation or belief. The Contractor shall include this clause
in all of its subcontracts related to this Agreement. If applicable, the Parties will abide
by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These
regulations prohibit discrimination against qualified individuals based on their
status as protected veterans or individuals with disabilities and prohibit
discrimination against all individuals based on their race, color, religion, sex, or
national origin. Moreover, these regulations require that covered prime contractors
and subcontractors take affirmative action to employ and advance in employment
individuals without regard to race, color, religion, sex, national origin, protected
veteran status or disability.
23.
EQUAL EMPLOYMENT OPPORTUNITY
Neither Party will discriminate against any employee or applicant for employment because
of race, age, disability, color, religion, sex, or national origin. Each Party shall take
affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, age, disability, color, religion, sex, or
national origin. Such action shall include, but is not limited to, the following: employment,
upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or
termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship. Each Party shall, to the extent such provisions apply, comply
with Titles VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et
seq.); the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age
Discrimination in Employment Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the
Immigration Reform and Control Act of 1986 (Pub. L. No. 99-603) (“IRCA”); and Arizona
Executive Order 2009-09, which mandates that all persons shall have equal access to
employment opportunities. Each Party shall also comply with all applicable provisions of
the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.).
24.
RIGHT OF PARTIAL CANCELLATION
If more than one activity is funded by this Agreement, the County reserves the right to
terminate this Agreement or any part thereof based on the Contractor's failure to perform
any part of this Agreement without impairing, invalidating, or canceling the remaining Work
Statement obligations.
25.
RIGHT TO EXTEND AGREEMENT
SECTION I
GENERAL PROVISIONS
7
Subject to the availability of funds and acceptable Contractor performance, the Contractor
hereby acknowledges and agrees that the County shall have the right to request an
extension of this Agreement for additional one-year periods, not to exceed a total extended
term of five (5) years, except that the cost will be subject to renegotiation. Any extension
of this Agreement shall be in writing mutually acceptable to the County and the Contractor
and signed by both Parties.
26.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
A.
The undersigned, an authorized representative of the Contractor, certifies, to the
best of his or her knowledge and belief, that the Contractor, defined as the primary
participant in accordance with 45 C.F.R. Part 76, and its principals:
1) are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency.
2) have not within the 3-year period preceding this Agreement been convicted of
or had a civil judgment entered against them for the commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a
public (federal, State or local) transaction or contract under a public transaction;
violation of federal or State antitrust statues or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
3) are not presently indicted or otherwise criminally or civilly charged by a
government entity (federal, State, or local) with the commission of any of the
offenses enumerated in paragraph (2) of this certification; and
4) have not within the 3-year period preceding this Agreement had one or more
public transactions (federal, State, or local) terminated for cause or default.
B.
If the Contractor is not able to provide this certification, an explanation as to why
shall be attached to this Agreement.
C.
The Contractor shall include, without modification, this Paragraph in all lower tier
covered transactions (i.e., transactions with subcontractors) and in all solicitations
for lower tier covered transactions related to this Agreement.
27.
E-VERIFICATION OF EMPLOYEES
The Contractor warrants that it follows A.R.S. § 41-4401 and further acknowledges:
A.
That the Contractor and its subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214.
B.
That a breach of the warranty under subsection A above shall be deemed a
material breach of this Agreement that entitles the County to, among other things,
immediately terminate this Agreement without liability.
C.
That the County and any contracting government entity retains the legal right to
inspect the papers of any contractor or subcontractor employee who works on this
SECTION I
GENERAL PROVISIONS
8
Agreement to ensure that the contractor or subcontractor is complying with the
warranty provided under subsection A above and that the contractor agrees to
make all papers and employment records of said employee(s) available during
normal working hours in order to facilitate such an inspection.
SECTION II
SPECIAL PROVISIONS
9
1.
EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent that the Work Statement(s) are in conflict
with the Special or General Provisions, the Work Statement(s) shall control.
2.
DISPUTES RESOLUTION
In the event of any dispute, claim, question, or disagreement arising from or relating to this
Agreement or the breach thereof, the Parties will first attempt to resolve the matter over a
period of at least ninety (90) days before resorting to formal dispute resolution. To this
effect, they will consult and negotiate with each other in good faith, and, recognizing their
mutual interests, attempt to reach a just and equitable solution satisfactory to both Parties.
The Parties agree to arbitrate disputes filed in Maricopa County Superior Court that are
subject to mandatory arbitration pursuant to A.R.S. § 12-133. A.R.S. § 12-1518 requires
this provision in all ASU contracts. This Paragraph shall not apply to claims arising from
bodily injury, death, or property damage.
3.
CHANGES
A.
The Department may, at any time, by written order, make changes within the
general scope of this Agreement in any one or more of the following areas:
1.
Work Statement activities reflecting changes in funding source or County
regulations, policies, or requirements.
2.
Administrative requirements, such as changes in reporting periods,
frequency of reports, or report formats, required by funding source or
County regulations, policies, or requirements.
3.
Contractor reimbursement schedules and/or program budgets.
B.
The order will not increase or decrease the maximum reimbursable amount to be
paid the Contractor. Additionally, the order will not direct substantive changes in
services to be rendered by the Contractor.
C.
Any dispute or disagreement caused by such order shall constitute a "Dispute"
within the meaning of the Disputes Clause of the Special Provisions of this
Agreement and shall be administered accordingly.
4.
AUDIT REQUIREMENT
A.
If the Contractor expends $750,000 or more in a year in federal awards, the
Contractor shall have a single audit conducted for that year according to the Office
Management and Budget, Title 2, Subtitle A, Chapter II, PART 200—UNIFORM
ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200.
The audit report shall be submitted to the County for review within nine (9) months
following the close of the fiscal year. The Contractor shall take any necessary
corrective action to remedy any material weaknesses and/or reportable conditions
identified in the audit report within six (6) months after the release date of the
report. The County may consider sanctions as described in § .225 of OMB Circular
A-133 for contractors not in compliance with the audit requirements. All books and
SECTION II
SPECIAL PROVISIONS
10
records shall be maintained in accordance with Generally Accepted Accounting
Principles (GAAP).
B.
The Contractor shall schedule an annual financial audit to be submitted to the
County for review within twelve (12) months following the close of the program’s
fiscal year. Contractor understands that its failure to meet this requirement may
result in the loss of current funding and disqualification from consideration for
future County-administered funding.
5.
INSURANCE
A.
Each Party is insured pursuant to A.R.S. § 41-621.
6.
SPECIAL REQUIREMENTS
A.
If the use of subcontractors is approved by the County, the Contractor agrees to
use written subcontracts or consultant agreements that conform to federal and
State laws and regulations and the requirements of this Agreement appropriate to
the service or activity covered by the subcontract. These provisions apply with
equal force to the subcontract as if the subcontractor were the Contractor. The
Contractor is responsible for performance under this Agreement whether or not
any subcontractors are used. The Contractor shall submit a copy of each
subcontract to the County upon written request.
7.
REPORTING REQUIREMENTS
If requested by the County, the Contractor shall submit annual progress reports on or
before the third (3rd) day of the month following the end of the reporting period.
8.
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Pursuant to A.R.S. § 38-511, either Party may cancel this Agreement without penalty or
further obligation, within three years after execution of this Agreement, if any person
significantly involved in initiating, negotiating, securing, drafting, or creating this
Agreement on behalf of a Party is, at any time while this Agreement or any extension of
this Agreement is in effect, an employee or agent of any other Party to this Agreement in
any capacity or is a consultant to any other Party to this Agreement with respect to the
subject matter of this Agreement.
9.
POLICY ON CONFIDENTIALITY
The Contractor and the County understand and agree that this Agreement is subject to all
State and federal laws protecting client confidentiality of medical, behavioral health and
drug treatment information.
10.
LAWS, RULES, AND REGULATIONS
The Contractor and the County understand and agree that this Agreement is subject to all
State and federal laws, rules, and regulations that pertain hereto.
11. SPONSORSHIP ACKNOWLEDGMENT
All promotional materials, brochures, and flyers prepared by the Contractor relating to this
SECTION II
SPECIAL PROVISIONS
11
Agreement shall include the following statement, “Sponsored by Maricopa County
Department of Public Health.”
12.
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this Contract, the Contractor agrees to comply with all applicable
provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS contained in Title 2 C.F.R. § 200 et seq
13.
FEDERAL DISCLOSURE REQUIREMENTS.
The County acknowledges and agrees that: (1) federal agencies that provide funding for
research may require disclosure of contracts pursuant to Section 223 of the National
Defense Authorization Act (NDAA), Section 117 of the Higher Education Act of 1965, as
amended (HEA), and National Security Presidential Memorandum 33 (NSPM-33)
(collectively, “Federal Disclosure Requirements”); and (2) nothing in this Agreement shall
prevent ASU from disclosing the Agreement to federal agencies pursuant to the Federal
Disclosure Requirements.
SECTION III
WORK STATEMENT
12
1.
PURPOSE:
The purpose of this Agreement is for Arizona State University (ASU) to lead two (2) pilot
programs in collaboration with MCDPH to better understand community opportunities for
increasing access to telehealth services through digital literacy.
2. BACKGROUND.
MCDPH was awarded a grant by the Centers for Disease Control and Prevention to
address health disparities that were created or worsened by the COVID-19 pandemic.
MCDPH seeks to allocate funds to address systemic inequity, particularly related to
issues that limit access to health insurance, poor access to transportation, limited
physician office hours that conflict with work and/or school schedules, culturally and
linguistically appropriate information, and limited health care resources.
MCDPH has identified telehealth as a mechanism crucial to addressing health inequity
among vulnerable and at-risk populations where unequal access has led to
disproportionately higher mortality rates, high rates of disease, higher medical costs,
more disease and illness, lack of treatment options, and lack of access to insurance.
Telemedicine is a critical bridge to improving patient outcomes, increasing quality of
life, easing reliance on emergency and late-stage interventions, and reducing severity
of illness and reducing early deaths; however more data needs to be collected to
clearly understand the gaps and opportunities to increase telehealth among
underserved populations.
To this end, MCDPH would like to contract with ASU to implement two (2) pilot
programs; one focused on seniors and the other focused on school-aged children. In
accordance with the CDC Health Disparities grant, all work must be completed by May
31, 2024, and the budget is not to exceed $1M.
3. SCOPE OF WORK:
Identify initiatives to increase telehealth services currently being implemented/piloted
in Maricopa County that may inform MCDPH’s pilot.
3.1 Seniors – Develop a telehealth pilot focused on increasing access to care for at
least 100 participants in a to-be-determined senior or public housing setting, The
goal is to evaluate the following:
5.1.1 Tools necessary to create a successful telehealth environment for this
population
5.1.2 Training necessary and in what form to develop a successful telehealth
program for this population
5.1.3 Accessibility to providers who utilize telehealth
3.1.4 Barriers to using telehealth
3.1.5 Considerations when developing a telehealth program such as those who
are disabled or ESL.
SECTION III
WORK STATEMENT
13
3.2 School-Aged Children - Develop a pilot behavioral telehealth program in a to-be-
determined school setting at least 100 participants. The goal is to evaluate the
following:
3.2.1
Infrastructure and tools necessary to support behavioral telehealth in a
school setting
3.2.2
Training necessary and in what form to develop a successful telehealth
program in this setting
3.2.3
Use cases for behavioral health in a school setting
3.2.4
Cost/Payment structure
3.2.5
Barriers to implementing behavioral telehealth in a school setting
3.2.6
Accessibility to providers who utilize telehealth
3.2.7
Considerations when developing a telehealth program such as ESL,
parental consent, and prior diagnoses.
4.
RESPONSIBILITIES OF CONTRACTOR
Contractor shall provide the following:
A. Project oversight and management
•
Assemble stakeholders and hold preparatory meeting alignments
•
Determine project and meeting cadence
•
Project kickoff
•
Discovery: Conduct resource-community-fit assessment to determine best-fit
community.
•
Establish pilot project KPI’s in collaboration with MCDPH project representatives
•
Undertake facility technology readiness assessments and remediations as necessary
•
Develop reporting template in collaboration with MDPH evaluation team.
•
Develop final report for each pilot to include evaluation results, lessons learned,
recommended next steps, etc.
•
Provide timely updates as agreed upon by MCDPH
B. Evaluation and monitoring
•
Identify measurable objectives and mechanisms for documenting and promoting
awareness, use, and affinity of telehealth resources services
•
Using a mixed-methods approach, evaluate the use and efficacy of digital and health
navigator services to determine change over time
•
Measure use and adoption of telehealth services using the electronic medical record
as a proxy for literacy and proficiency outcomes.
•
Evaluate whether the telehealth program has a positive impact on key social
determinants of the health as informed by the literature, including, but not limited to
economic stability, education, social and community context, neighborhood, and
healthcare outcomes.
•
Monitor program implementation and adjust as necessary
C. Operationalize two pilot programs, each available for up to 100 participants
•
Launch a HIPAA-compliant virtual space
•
Create and deploy resources and training (digital and hard copy) to help patients
prepare for telehealth. Translate resources as necessary.
SECTION III
WORK STATEMENT
14
•
Identify additional partnerships to help the county achieve and sustain telehealth
goals
•
In collaboration with the county, identify and engage providers ready to participate
•
Work in collaboration with community anchor institutions to determine optimal
program deployment
•
Deploy pilot community digital navigator corps focused on digital literacy and health
literacy. Navigators will focus on mechanisms of support that meaningfully contribute
to increased confidence and proficiency using technology
•
Stand up a compliant space on-sight at an agreed upon public housing space/senior
center or senior services facility based on readiness variables
•
Design and launch public housing/senior center pilot program
•
Design and launch a mental and behavioral telehealth pilot in a school setting
5. RESPONSIBILITIES OF THE COUNTY (MCDPH)
The County shall provide the following:
A. Point of contact(s) to work collaboratively with vendor
B. Guidance/Approval on site selection for each pilot location
C. Guidance/Approval on evaluation metrics for each pilot location
D. Technical assistance related to Health Disparities as requested.
E. Guidance to vendor on pilot alignment with CDC deliverables.
SECTION IV
COMPENSATION
15
1.
COMPENSATION AND METHOD OF PAYMENT
A.
The County will compensate in the following manner:
a. $100K upon execution of contract
b. Thereafter, the Contractor shall submit a detailed invoicing per the
below deliverable schedule below.
B.
The MCDPH shall, within thirty (30) working days from the date of receipt of
Contractor’s invoice, process, and remit to the Contractor a warrant for payment.
C.
Each Party assumes sole and exclusive responsibility for payment of any federal
and state income taxes, federal social security taxes, workers’ compensation, and
unemployment insurance benefits for its physicians, staff, agents, and employees,
as well as any and all other mandatory governmental deductions or obligations.
D.
The Agreement amount is not-to-exceed $1M for the term of the contract ending
May 31, 2024. The Agreement amount for each year of the subsequent years of
the term will be negotiated based on the availability of funds.
E.
The Contractor shall submit monthly invoices to:
Maricopa County Department of Public Health
Attn: Nina Lindsey
4041 N. Central Avenue, Suite 700
Phoenix, AZ 85012
E-mail: Nina.Lindsey@maricopa.gov
F. Problems regarding billing or invoicing shall be directed to the issuing agency as
listed on the Agreement.
SECTION IV
COMPENSATION
16
2.
SCHEDULE OF DELIVERABLES
Deliverable
Date
Payment
Payment at execution of contract
January 11, 2023
$100,000
Outreach and Engagement Plan for
Seniors including site selection and
participant engagement submitted to
MCDPH as well as items listed in 4A
Project oversight and management.
March 31, 2023
$112,500
Outreach and Engagement Plan for
School Aged Children including site
selection and participant engagement
submitted to MCDPH as well as items
listed in 4A Project oversight and
management.
March 31, 2023
$112,500
Evaluation Plan and Methodology for
implementing telehealth pilot for
Seniors submitted to MCDPH
(according to scope of work listed in
3.1 of IGA and under 4B: Evaluation
and Monitoring)
May 31, 2023
$112,500
Evaluation Plan and Methodology for
implementing telehealth pilot for
School Aged Children submitted to
MCDPH (according to scope of work
listed in 3.2 of IGA and under 4B:
Evaluation and Monitoring)
May 31, 2023
$112,500
Operationalize pilot program for
Seniors based on evaluation plan and
section 4C of IGA; submit mid-point
report to MCDPH with quantitative
and qualitative data summaries and
any updated projections
December 31, 2023
$112,500
Operationalize pilot program for
School Aged Children based on
evaluation plan and section 4C of
IGA; submit mid-point report to
MCDPH with quantitative and
qualitative data summaries and any
updated projections
December 31, 2023
$112,500
Final Report and Recommendations –
Older Adults
May 31, 2024
$112,500
Final Report and Recommendations –
School Aged Children
May 31, 2024
$112,500
Total
$1,000,000
SECTION IV
COMPENSATION
17
3.
BUDGET SCHEDULE
Cost Categories
Period 1
1/1/2023
12/31/2023
Period 2
1/1/2024
5/31/2024
Cumulative
Erin Carr Jordan
$18,984
$19,702
$38,686
Timothy Lant
$16,746
$17,380
$34,126
Heather Ross
$11,515
$11,933
$23,448
TBD Project Manager
$53,600
$27,814
$81,414
Local Travel
$3,204
$1,602
$4,806
Subaward- Digital Equity Institute
$508,874
$254,701
$763,575
Direct Costs:
$612,923
$333,132
$946,055
Indirect Costs:
$33,553
$20,392
$53,945
Total Costs:
$646,476
$353,524
$1,000,000
4.
NOTICE
Any notice given under this Agreement shall be sent to the attention of the following:
MARICOPA COUNTY:
Maricopa County Department of Public Health,
Health Disparities
4041 N. Central Avenue, Suite 700
Phoenix, AZ 85012
Maricopa County Department of Public Health
Grants and Contracts Unit
Attn: Grants Administrator
4041 N Central Ave, Suite 1400
Phoenix, AZ 85012
CONTRACTOR:
Arizona State University
Attn: Erin Carr-Jordan
Executive Director
1551 S. Rural Rd.
Tempe, AZ 85281
erobins@asu.edu