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I.
PURPOSE
MARICOPA COUNTY INTERNAL POLICY
To define the requirements and responsibilities for informing and training Employees and
Volunteers about workplace Hazardous Chemicals in accordance with federal
and state
regulations. The purpose of this County-wide policy is to provide a foundation of Hhazardous
Cchemical training, lLabelling, documentation, and other regulatory aspects that meets the needs
of Maricopa County Departments with minimal hHazardous cChemical handling and to assist
other Maricopa County Departments in developing programs specific to their operations.these
federal and state regulations is to
ensure that Chemical manufacturers determine and
communicate the hazards of produced Chemicals. Maricopa County (County) is required to
communicate to its Employees the hazards of workplace Chemicals. This policy conforms to the
2012 Revised Hazard Communication Standard and incorporates the United Nations Harmonized
System of Classification.
II.
APPLICATION
This Policy applies to all Maricopa County appointed departments as well as the Flood Control District of
Maricopa County, the Maricopa County Library District, and the Maricopa County Stadium District (Special
Districts). The Board of Supervisors is authorized to jointly adopt policies applying to the Special Districts
under the Intergovernmental Agreement, C-06-18-393-6-00, approved on April 11, 2018.
This policy also applies to eEmployees and Volunteers of County elected offices unless the elected official
has implemented a similar policy specific to his or her office.
II.
AUTHORITY
This policy is authorized by the Board of Supervisors pursuant to A.R.S.§ 11- 251
and in accordance with the Occupational Safety and Health Administration
(OSHA) Hazard Communication Standard, 29 CFR 1910.1200 and the Industrial
Commission of Arizona, the Arizona Division of Occupational Safety
& Health (ADOSH), and Arizona Administrative Code (ACC) R20-5-602.
III.
DEFINITIONS
A. ADOSH: Arizona Division of Occupational Health and Safety.
B.A.
Chemical: Any element, compound, or mixture of elements and/or
Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current Adoption
3-27-
2013MM-DD-2023 Date:
Current
3-27-
2013MM DD 2023
Approv
ed by:
BOARD OF SUPERVISORS
Board Agenda
Number:
C-75-13-022-6-00
Original
Implementation Date:
5-2001
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compounds.
C. Container: Any bag, barrel, box, can, cylinder, drum, reaction vessel,
storage tank, or the like that contains a hHHazardous cCChemical.
For purposes of this section, pipes or piping systems, and engines,
fuel tanks, or other operating systems in a vehicle, are not considered
to be cCContainers.
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013
D.B. Department/Special Districts (Department): A division of the County including Special
Districts. Special Districts are the Flood Control District of Maricopa County, Maricopa
County Library District, and the Maricopa County Stadium District.
E.C. Emergency Action Plan (EAP): A process developed by a Department/Special District,
or a subdivision thereof, to facilitate and organize County, and eEEmployee and Volunteer
actions during workplace emergencies
F.D. Employee: A person who is paid a wage, salary or stipend from public monies in accordance
with official entries on County payroll. This includes all County classified, unclassified,
temporary, part time, and contract eEmployees. Volunteers are also considered Employees..
G.E. Exposure or Exposed: When an eEEmployee o r V o l u n t e e r is subjected, in the
course of employment, to a cCChemical that is a pPhysical or hHealth hHazard, and includes
potential (e.g. accidental or possible) exposure. This includes, in terms of hHealth
hHazards, any route of entry (e.g., inhalation, ingestion, skin contact, or absorption).
H.F. GHS: Globally Harmonized System of Classification and Labeling of Chemicals.
I.G.
Hazardous Chemical: Any cCChemical that is a pPhysical hHazard or hHealth
hHazard.
J.H. Hazardous Chemical Inventory List: A list of Chemical products used in a specific work
environment.
K.I. Hazard Communication Program (Program): The system by which the County informs
and trains eEEmployees and Volunteers on hHHazardous cCChemicals.
L.J.
Hazard Warning: Any words, pictures, symbols, or combination thereof, appearing
on a lLLabel or other appropriate form of notice which convey the specific Pphysical
Hazard(s) and hHealth hHazard(s), including target organ effects, of the cCChemical(s)
in the cCContainer(s).
M.K. HCS: Hazard Communication Standard.
N. Health Hazard: A cCChemical that is classified as posing one of the following hazardous
effects: acute toxicity (any route of eExposure),; skin corrosion or
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013
Iirritation,; serious eye damage or eye irritation,; respiratory or skin sensitization,; germ cell
mutagenicity,; carcinogenicity,; reproductive toxicity,; specific target organ toxicity (single or
repeated eExposure),; or aspiration hazard.
O.L. Label: Any written, printed, or graphic material displayed on or affixed to cCContainers
of hazardous substances.
P.M. MSDS (Material Safety Data Sheet): Written or printed material generated under the
original Hazardous CSommunication standard of 1983 that was changed to SDS in the
2012 GHS amendments.
Q.N. Non-rRoutine Tasks: Tasks that involve the use of cCChemicals or procedures with
cCChemicals that are not a typical part of an eEEmployee’s work requirements or of a
Volunteer’s service. Tasks that are infrequently done.
R. Person Responsible for Compliance: Manager, supervisor or other dDDepartment
eEEmployee with the assignment to ensure pPProgram compliance through SDS sheets,
training, etc.
O. Physical Hazard: A cCChemical that is classified as posing one of the following hazardous
effects: explosive,; flammable (gases, aerosols, liquids, or solids),; oxidizer (liquid, solid, or
gas),; self-reactive pyrophoric (liquid or solid),; self- heating: organic peroxide,; corrosive
to metal,; gas under pressure,; or in contact with water emits flammable gas.
S.P. Volunteer: A person who, of their own free will, provides services to the County without
receiving a wage, salary, stipend, or other County benefit.
T. SDS (Safety Data Sheet): Written or printed material concerning a hHHazardous
cCChemical that follows the GHS 16-section format.
IV.
APPLICATION
A. This Policy applies to all Employees who use or are exposed to Hazardous
Chemicals.
B. In accordance with OSHA regulations, the Program excludes the following:
1. Hazardous waste
2. Tobacco or tobacco products
3. Wood or wood products unless treated with Hazardous Chemicals
4. Food, drugs, cosmetics or alcoholic beverages, packaged for sale to
consumers
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013
5. Any consumer product used in the workplace in the same manner as
normal consumer use
6. Nuisance particulates that do not pose any physical or health hazard
7. Ionizing and non-ionizing radiation
8. Biological hazards
V.IV. POLICY
A. Departments who use or store Hazardous Chemicals in their operations
should create a hHazard cCommunication pProgram ms specific to their
operations.Departments are encouraged to create Hazard Communication
Programs specific to their operations. These Programs must be at least as
stringent as this e County Program Ppolicy and may not be less stringent in
any area.
B. Departments that do not create a specific Hazard Communication Program
are covered by the County Programthis policy.
C. This hazard communication policy or an equivalent Ddepartmental pProgram
will be made available to affected eEmployees and Volunteers.
C. Written Hazard Communication Policy
A written Hazard Communication Policy will be available to affected
Employees.
D. Hazardous Chemical Inventory List
1. Each affected facility or work area shall maintain an updated
hHHazardous cCChemicals iIInventory lList for that includes each
cChemical used.
2. The hHazardous cChemicals Inventory List (sample in Appendix I) shall
include (at least) the Chemical name and the name of the manufacturer
or distributor.
E. Safety Data Sheets (SDSs)
1. Each affected facility or work area shall maintain an updated SDS for
each Chemical used.
2. Persons responsible for compliance are required to ensure all SDS are
compliant with GHS requirements.
F. Labeling of Containers
1. All Containers of Chemicals shall have legible, GHS compliant Labels. A template
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can be found on the Risk Management MyMC Resource Library. webpage:
http://mymc.maricopa.gov/DocumentCenter/View/83828/GHS-Label-PPT
1.
2. A GHS compliant lLabel is not required if an Employee or Volunteer creates
a secondary cContainer that is always in their control and is spent before
the end of the work shift (unless otherwise required by the dDepartment).
2. All secondary Containers of Chemicals shall have legible, GHS compliant
Labels, unless an Employee creates a secondary Container that is always in
their control and is spent before the end of the work shift.
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3.2.
Labeling for all pesticides shall comply with the Federal
Insecticide,
Fungicide
and
Rodenticide
Act
(FIFRA),
and
Environmental Protection Agency requirements.
G. Employee and Volunteer Training
1. To Employees and Volunteers who work with or around Hazardous
Chemicals training shall be provided training in the form of (1) general
hazard communication training (including GHS requirements) and (2)
specific
workplace
training
andwith
the
Chemicals
used..and
indoctrination.
2. Only eEEmployees and Volunteers who have successfully completed the
classroom training and specific workplace training may participate in
operations involving hHHazardous cCChemicals.
3. The general hazard communication training shall be provided prior to an
Employee or Volunteer’s initial assignment to a work area where
Hazardous Chemicals are present and prior to assignments involving new
Exposure situations.
4. Laboratory Employees and Volunteers shall also be familiar and trained
in the provisions of their cChemical hygiene plan.
5. Specific workplace training will cover the hazards and cCChemicals
used in the respective work areas. When new Physical Hazards or
Chemical hHazards are introduced in the work area, the Employee(s)
and or Volunteer(s) will be given the appropriate additional training.
6. The Sspecific workplace training shall be documented on a training form
or in a training database.
7. Persons Responsible for Compliance are required to ensure all
Employees are trained in compliance with GHS requirements.
8.7.
The general hazard communication training shall include the
following information, as appropriate:
a) The contents and details of any applicablethis Hazard Communication Policy
or Program.
b) The physical, health, simple asphyxiation, combustible dust, and
pyrophoric gas hazards, as well as hazards not otherwise classified of
the cCChemicals in the work area.;;.
c) Methods and observations that may be used to detect the presence or
release of a hHHazardous cCChemical;. (such as monitoring
conducted by
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013MM-DD-
YYYY
the County of the visual appearance or odor of Hazardous Chemicals
when being released, etc.)
d) The measures Employees and Volunteers can take to protect
themselves from these hazards, including specific procedures the
County has implemented to protect Employees and Volunteers from
Exposure to Hazardous Chemicals, such
as appropriate work
practices, emergency procedures, and pPersonal
pProtective
eEquipment to be used.
e) How Employees and Volunteers can obtain and use the appropriate
hazard information, such as GHS compliant Container or workplace
Labels, and the location and availability of known reference material
on the hazards, including SDS received from the Chemical supplier.
H. Contractor Work
1. When it is necessary for an outside contractor to perform work at the
County, it shall be the responsibility of the Department hiring the
contractor to identify any Chemicals to which the contractor may be
exposedExposed.
2. The procedure for informing the contractor will include the following:
a) Making the Hazardous Chemicals inventoryInventory List of any
designated work area where contract work is being performed
available to the contractor and advising the contractor of the
lLabeling system.
b) Making the SDS of the identified Hazardous Chemicals in a
designated work area available to the contractor.
c) Making the contractor aware of the appropriate protective measures
taken by Employees or Volunteers in a designated work area.
3. It is also the responsibility of the persons responsible for oversight of the
contractor to determine if the contractor will be using any Hazardous
Chemicals and, if so, to take appropriate actions to ensure the protection
of County Employees and Volunteers.
I. Hazards of Non-Routine Tasks
1. Prior to starting work on hazardous nonNon-rRoutine tasksTasks, every
affected Employee and Volunteer will be given information by their
supervisors or another qualified person about the Hazardous Chemicals
to which they may be exposedExposed.
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013MM-DD-
YYYY
2. Such information will include, but not be limited to, specific hazards
associated with the Chemicals, protective measures (e.g., personal
protective equipment, work practices, engineering controls) and
emergency procedures.
VI.V. RESPONSIBILITIES
A. Risk Management Department / Environmental Risk Control and Loss
Prevention Division
1. Provide technical assistance in matters pertaining to Hazard
Communication
2. Approve and assist with general Hazard Communication training, as
needed, in accordance with 29 CFR 1910.1200
3.1.
Perform hazard evaluations of tasks, identified by supervision, that
involve Hazardous Chemicals, to include hazard recognition and control
methods to enhance Employee and Volunteer health and safety
4.2.
Provide guidance and technical assistance on Chemical
purchasing, lLabeling, use and storage, emergency response, or
other matters pertaining to hazard communication..
B. Department Supervision/Management
1. Comply with all federal and state regulations governing HCS.
2. Maintain an accurate inventory of stored Chemicals, along with a GHS
compliant and readily accessible SDS for every Chemical in the work
area.
3. Verify that lLabels on Containers of Chemicals are legible and GHS compliant.
4. Verify Employees and Volunteers have attended classroom hHazard
cCommunication training and have received training that is GHS
compliant.
5. Train Employees and Volunteers on the specific Hazardous Chemical(s)
present in their work area.
6. Verify Employees and Volunteers know their rights to a safe and healthful
workplace.
7. Verify that Employees and Volunteers are informed of the any
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dDepartment EAP Emergency Action Plans and the specific emergency
response action that may be necessary whenever a
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013MM-DD-
2023
spill, leak, or other release of a hazardous substance or unknown material
occurs.
8. Identify operations or tasks toRequest assistance from the Risk
Management / Risk Control and Loss Prevention Division when
needed.Environmental Division that involve working with Hazardous
Chemicals when assistance is needed.
9. Store all Chemicals in accordance with fire protection requirements,
OSHA regulations, and the manufacturer’s recommendations.
C. Employees and Volunteers
1. Be alert to the potential hazards of all substances in the workplace.
2. Do not handle hHazardous materialsChemicals without proper training.
3. Consult the SDS, Labels, and other information sources for the specifics
about Chemicals prior to handling the Chemicals.
4. FollowObserve all guidance on Labels and Hazard wWarnings signs. all Labels
and warning signs.
5.4.
Verify that any secondary Containers used are lLabeled
appropriately in compliance with GHS requirements.
D. Contractor Eemployers
1. Comply with an implemented Hazard Communication Program.
VII.VI. REFERENCES
A. Maricopa County Hazardous Communications Policy
B. Risk Management Department / Environmental Programs Division
C.A. Code of Federal regulations 29, 1910.1200
D.B. United Nations, ST/SG/AC.10/30/Rev.1, Globally Harmonized System
of Classification and Labeling of Chemicals (GHS)
E. Arizona Department of Occupational Safety and Health (ADOSH)
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Policy Title:
HAZARD COMMUNICATION PROGRAM
Policy Number:
A2231
Current
Implementation Date:
3-27-2013MM-DD-
YYYY
Revision History
Version
Revision Date
Description of Revision
1
May 05-2001
Initial version
2
3-27-2013
Update of policy to conform to current standards and regulations, and remove
procedural requirements. Renamed from “Policy and Procedures for Maricopa
County Comprehensive Hazard Communication Plan.”
3
9-20-2017
Reviewed by Risk Management. Content is current, no changes to policy.
4
MM-DD-2023
Minor changes to content. Add Application section, remove Authority
section, update format and terminology for clarity
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Appendix I
Maricopa County
Risk Management
222 N. Central Ave, Suite 1110
Phoenix, Arizona 85004
Phone: (602) 506-8601
Fax: (602) 506-6496
HAZARDOUS MATERIAL / CHEMICAL INVENTORY
Facility:
x
Location:
x
Address:
x
PRODUCT NAME
MANUFACTURER
FILE GUIDE*
The Best Cleaner Ever
Best Cleaning Co
Best
*File guide notes how the SDS is filed in the SDS book or other filing system.