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DocuSign Envelope ID: C9AF4853-3003-43FC-A7C1-C69C25BFADCO Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services | 301 W Jefferson Street Suite 700 | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year. DEPARTMENT NAME ‘ DEPARTMENT RX# Transportation PROPOSED CONTRACT VENDOR ueED wenrieo bate:4 1/22/2022 Company: Aztec Engineering ESTED DELNERY Address: 4561 E. McDowell Rd. bate: 01/27/2023 City, State: Phoenix, AZ QUOTED PRICE: 31.939 Zip/Postal Code: |85008 , Phone: (602) 454-0402 Accounting String: Fax: (602) 454-0403 Contact Name: |Mark Gilliland DESCRIPTION OF GOODS OR SERVICES REQUIRED: _ The estimated cost of this Procurement is: < $100k y |> $100k Is this a Technology Procurement? [res No COMPETITION IMPRACTICABLE CATEGORY (check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: “Competition|mpracticable” means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: ' Personal or department preference for a product or vendor ' Department perception that the vendor is the best qualified (this should be determined through a competitive process) ' Lack of department planning resulting in limited time to conduct a competitive procurement ' Specialincentive or deal offered (can be assessed in open and competitive solicitation) ' Department convenience [_Jsoftware license renewals, additions, or upgrades available from only one source L_ JBrand compatibility available from only one source (no other distributors) [_ ]srant specified (supporting documents attached) L_ [matting lists, subscriptions or media advertising [_ Marranty voided if service provided by other contract vendor [_Jother proprietary situation [Vother (Provide written explanation below) DocuSign Envelope ID: C9AF4853-3003-43FC-A7C1-C69C25BFADCO THIS ISA COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): Aztec Engineering has the project history and detailed design knowledge of the TT0248 Deer Valley Road, El Mirage to 109th Avenue project, for providing the Letter of Map Revision (LOMR) work related to the completed construction project. The continuation of their services adds efficiency and consistency to the project. The project schedule would be impacted severely If a different consultant were to be procured. A LOMR submittal to FEMA is required after construction completion. This change order will include an extension for time to prepare and submit the report, and accounts for FEMA review time, and time to address comments and re-submittal if necessary. The assignment completion date will be Nov. 30, 2024. Furthermore, through its comprehensive research and past experience, and given the current deadlines Imposed by FEMA, MCDOT has been able to reasonably determine that no other firm can conceivably perform this additional work in the time frames necessary other than the engineer of record in order to allow MCDOT to complete this additional work. Anew firm would have to expend extensive effort to review hydraulic calculations and related assumptions, and to review previous reports, hydraulic models, and would not have the knowledge regarding past guidance from the County's Flood Control District and FEMA. Therefore, it is impracticable, unnecessary, and contrary to the public interest to have another firm perform this work. SEARCH Asearch was conducted consisting of: (check all that apply) RESULTS [_] Market research [public notice given, list [ho alternatives were identified Other vendors contacted other yjne alternatives were deemed acceptable O O Mecause (explain below): Describe the search from above in detail: The alternative is to use another design consultant and this is not acceptable because of the unfamiliarity other consultants have with this project, and additional delay to the schedule. Aztec Engineering has the history, detailed knowledge, and is the engineer of record for the plans and specifications of the project and the Conditional Letter of Map Revision (CLOMR). PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: im Comparison to public sector contract pricing fz[Comparison to previous comparable purchases O Discount off published catalog pricing from a different vendor Ol Market survey Ol Independent estimate O Other, explain: : , : Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): The proposed fee for this work is consistent with other approved contract rates for this type of work. DocuSign Envelope ID: C9AF4853-3003-43FC-A7C1-C69C25BFADCO CERTIFICATIONS | certify: 1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Department Head or Department Head Delegate Signature (Required) jocuSigned by: jennifer Toth juunifer Pot 11/30/2022 Printed Name Signature °eeenceeetse-- Date Office of Procurement Services os The CPO can approve procurements up to $100,000. If this request is over $100,000 it must be submitted f (S 11/3 an agenda item to the Board of Supervisors for consideration. (0/2022 [> approved/Recommended for Approval (P| Kei twe Ok ax Ve G, Decent, S202 Printed Name id Signature Date Office of Enterprise Technology (If this procurement is classified as a technology procurement it must be forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be returned to the requestor.) Approved, Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed Lequipment or service, and is considered to be a competition impracticable procurement. CO Not Approved. Reasoning: Printed Name Signature Date DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9E6AB748B3C. Scope of Services — Project Specific Scoping and Final Design Deer Valley Road: El Mirage Road to 109" Avenue Work Assignment No. 3 Consultant: AZTEC Project No: TT0248 Contract No.: 2015-032 Maricopa County Department of Transportation 2901 W. Durango Street Phoenix, AZ 85009 September 2022 DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9E6AB748B3C. Scope of Services Project Specific Table of Contents SCOPE OF SERVICES — PROJECT SPECIBIC....cccsssssessesseceseesssssesseeseeeenssssseseeseneseee eapensasnensncanae 3 Project Overview ...cscccceseseesssssssesesecessreeescsesnsessscscscsessesescssssscscssssscssssssssessesesssessscsesseeseseseseesseseessees 3 PrOjeCt LOCAION A. eececececesesescesssesesesesscsessscsesescscscsesesssesescscseseseseseseseseseeeesssssssesesesesesesesenenecseseseseaeseees 3 Project. Background evswsccvoceversucesrvcossuncrsessivsncvsrscawcasasivedsnsusvssscsvenvvonssseevivcecsusceasuecsnenticnresvevibestcanaaeees 3 PHOJECl PUL POS Crxscecevoeseneroresavscccersasesamversumeassussanseagueaeenseenaasar sere taTereS CRON Aer areas T IRATE 3 LenB th. OF S€iViCeS wcsencncsopeee rience nee mater 3 100.3.3 Mattix:of Responsibilities ps ccscssccesssseeneveamrenroa mance mnensamnmsenmutarenuatenren 3 100.3.4 Matrix of Deliverables 100.3.5 Communication Plan... 100.4 Design Criteria.. 400.1 Stakeholder Meetings.. 1200.1 Project Submittals oo... ccseesescscseesesescscesessssssesessssscseesesessseeseasscsssesenesssseeeens 6 List of Tables Table 1 — Matrix of Responsibilities .. Table 2 — Matrix of Deliverables Table 3 — Contact Table.... Table 4 — Design Criteria .. Table 5 — Project Submittals Table ae 5 5 6 6 Project No.: TT0248 Contract No.: 2015-032 Revised: September 2023 Page 2 of 6 DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9E6AB748B3C Scope of Services Project Specific SCOPE OF SERVICES — PROJECT SPECIFIC Project Overview Project Location The Deer Valley Road: El Mirage Road to 109" Avenue (DVR) project is located in the northwest Valley and is approximately 2.5 miles in length. Specifically, the project lies within Sections 18 and 19, Township 4 North, Range | East and Sections 13 and 14, Township 4 North, Range 1 West of the Gila and Salt River Baseline & Meridian, Maricopa County, Arizona. Project Background The DVR area is mainly comprised of undeveloped open desert surrounding the Agua Fria River (AFR). There are residential developments in the western portion of the area. Several active sand and gravel mining operations are located in the AFR. Project Purpose The DVR project has been constructed and provides an additional crossing of the AFR between Bell Road and Happy Valley Parkway. Bell Road was the only bridged east-west crossing of the river between Olive Avenue and Happy Valley Parkway, a span of 10 miles. This Scope of Services and Cost Proposal for the requested Letter of Map Revision (LOMR) services for the DVR crossing of the AFR and are being submitted as a Change Order to Work Assignment No. 3. Length of Services The length of these additional post design services is estimated to be one year from Notice to Proceed (NTP) which would be October 2023. 100.3.3 Matrix of Responsibilities Table 1 — Matrix of Responsibilities scope Item Consultant MCDOT Other (Identify) Section 100 Project Management X 200 Data Acquisition N/A 300 Land Survey xX 400 Project Coordination N/A 500 Utilities and Railroad N/A 600 Environmental N/A 700 Alternatives Analysis, SDR, and N/A Plans Technical Memoranda and 800 Reports (DVR Crossing of AFR X LOMR) 900 Right-of-Way N/A 1000 Planning N/A 1100 Plans, Specifications, and Estimate N/A 1200 Value Engineering N/A 1300 Bidding Phase N/A 1400 Post Design N/A Project No.: TT0248 Contract No.: 2015-032 Revised: September 2023 Page 3 of 6 DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9EGAB748B3C Scope of Services Project Specific | 1500 | References | | N/A AZTEC completed the final design of DVR project for MCDOT including developing the Conditional Letter of Map Revision (CLOMR) for the DVR crossing of the AFR. The DVR construction has recently been completed and MCDOT has requested AZTEC to develop the LOMR for this crossing. AZTEC’s remaining budget for post design services will be credited towards this effort. 100 Project Management A maximum of three AZTEC staff members will attend six Progress Meetings by videoconference including preparing and distributing meeting agendas and notes. Project Administration will be performed including monthly invoicing and progress reports. 300 Land Survey MCDOT will perform the Land Survey effort including providing topographic files of the as-built conditions as needed to develop the LOMR. MCDOT will provide as-built construction documents and/or a signed and sealed survey report to include in the LOMR documentation. AZTEC includes no survey or record drawing development effort in this scope of services. 800 Technical Memoranda and Reports AZTEC will develop the LOMR for the DVR crossing of AFR. The LOMR will be based upon as-built survey performed after construction is complete. AZTEC will revise the HEC-RAS model and the floodplain mapping accordingly. AZTEC will provide technical information as requested by the Federal Emergency Management Agency (FEMA) to facilitate their review of the LOMR and coordinate with Flood Control District of Maricopa County (FCDMC). AZTEC will prepare the supporting documentation, technical data notebook and FEMA forms. This will also include the preparation of cover sheet and appropriate exhibits for the LOMR. AZTEC will address review comments from the agencies and incorporate these into the LOMR. AZTEC will submit the LOMR to FEMA and will take the lead in coordination with FEMA. The County will be consulted on all comments and responses to FEMA. This scope of work assumes the latest revision to the Agua Fria River hydraulic model is based on the effective 7/17/2015 LOMR for the Agua Fria Truck Reliever Road (AFTRR). The previous CLOMR hydraulic model for the DVR project is also based on the 2015 AFTRR LOMR model. This scope of work does not include scope to update the DVR LOMR hydraulic model to a hydraulic model currently in review / approval with FCDMC and FEMA. AZTEC will pay for the printing and compilation of the LOMR. It is assumed that no more than two rounds of LOMR reviews by MCDOT, City of Peoria, and FCDMC will be required. It is assumed that no more than one round of LOMR review by FEMA is required. City of Peoria and FCDMC will each sign the MT-2 forms as the local community authority. Each round of reviews will include two hard copies of the LOMR being delivered to MCDOT for MT-2 form signatures. MCDOT will then deliver one hard copy of the LOMR with a signed MT-2 form to FCDMC for their review and signature of the MT-2 form. The final signed MT-2 form by MCDOT and FCDMC will be returned to AZTEC for resubmittal to FEMA. AZTEC will revise the property owner notification letter and will perform the distribution and follow up efforts with the property owners as needed. 100.3.4 Matrix of Deliverables MicroStation will be used to develop CADD deliverables and will use MCDOT’s CADD Standards. Project No.: TT0248 Contract No.: 2015-032 Revised: September 2023 Page 4 of 6 DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9EGAB748B3C Scope of Services Project Specific \ Table 2 — Matrix of Deliverables Item Deliverable 1st 2nd 3rd DVR Crossing of AFR LOMR D F AS D = Draft, F = Final & S = Sealed 100.3.5 Communication Plan Table 3 — Contact Table Name Role Agenc Phone Mailing Address Email Address ooo Number € Ben Project 2901 W. Durango Street | Ben.markert@maric CcDO -506- Markert Manager MDOT |) 6027208-8654 Phoenix, AZ 85009 Opa.gov Jimmy Bridge 2901 W. Durango Street | Jimmy.camp@maric CDOT -506-: Camp Engineer M 602:5064880 Phoenix, AZ 85009 Opa.gov Bassem . 2901 W. Durango Street | Bassem.naba@mari 2-506- Naba Drainage MCDOT | 602-506-1713 Phoenix, AZ 85009 copa.gov Jessy Utility 2901 W. Durango Street | Jessy.emert@maric McDO -506- Emert Coordinator 1 |) 02:506-408! Phoenix, AZ 85009 opa.gov Greg 2901 W. Durango Street | Greg.hunter@maric Hunter Survey MCDOT’ |, 602:506-4679 Phoenix, AZ 85009 opa.gov . Environmental 2901 W. Durango Street | Joe.pinto@maricop Joe Pinto Manager MCDOT | 602-506-8068 Phoenix, AZ 85009 a.gov Right-of-Way 2901 W. Durango Street | Pat.mertz@maricop Pat Mertz Manager MCDOT | 602-506-4639 Phoenix, AZ 85009 aigOV Bryan Communicatio 2901 W. Durango Street | Bryan.pahia@maric Pahia ns MCDOT’ | 602/506-0543 Phoenix, AZ 85009 opa.gov . . 2901 W. Durango Street | John.shi@maricopa. John Shi Materials MCDOT | 602-506-8658 Phoenix, AZ 85009 gov Brian 5 2901 W. Durango Street | Brian.neves@maric 2-506- Neves Tratie MEDOT || G02 2061626 Phoenix, AZ 85009 opa.gov David 9875 North 85" Avenue, | charles.andrews@p Fritz Roadway MCDOT’ | 602-506-2826 Peoria, AZ 85345 eoriaaz.gov Charles a . 2901 W. Durango Street | David.fritz@marico Andrews Liaison Peoria | 623-773-7358 Phoenix, AZ 85009 pa.gov Mark Project 501 North 44" Street, Gilliland M ne ay AZTEC | 480-688-1398 Suite 300 meilliland@aztec.us a Phoenix, AZ 85008 Eric Prdiect 501 North 44" Street, F 4s AZTEC | 602-363-2099 Suite 300 ewatkins@aztec.us Watkins Engineer . Phoenix, AZ Project No.: TT0248 Revised: September 2023 Contract No.: 2015-032 Page 5 of 6 Scope of Services DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9E6AB748B3C Project Specific Tim 501 North 44" Street, Mahon Drainage AZTEC | 602-510-2415 Suite 300 tmahon@aztec.us Phoenix, AZ 85008 501 North 44" Street, Andrew . . Moreno Traffic AZTEC | 602-659-9309 Suite 300 amoreno@aztec.us Phoenix, AZ 85008 John 501 North 44" Street, Gleason Bridge AZTEC | 602-659-9358 Suite 300 jgleason@aztec.us Phoenix, AZ 85008 Dan 501 North 44" Street, dwoelzlein@aztec.u Woelzlei Landscape AZTEC | 602-659-9317 Suite 300 é , n Phoenix, AZ 85008 100.4 Design Criteria 400.1 Table 4 — Design Criteria Criterion Reference Section Current MCDOT Roadway, Traffic, and Drainage As Applicable Design Manuals Current MAG Specifications and Details with MCDOT As Applicable Supplements Stakeholder Meetings No additional Stakeholder Meetings are anticipated. 1200.1 Project Submittals Table 5 — Project Submittals Table & n Legend: Sea |= = s H# - Number of Hard Copies Requested = g Fa a fey bg 5 3 oa i c me E - Indicates Electronic Submittal is Requested | £ @ | 9 e 8 s/3 & 2) 5 SS/2F | oS |] ES §| 6 22/2/52 |e 3) & eg ]oe @el/nakl Bee | Ba. |Sre lease s| oe = ce 5 < Doe Ss a:4| 2085 ow 3 Sook oO 3 ry te, Ss = Submittal Document 3° i] 5 2 Ee iL DVR Crossing of AFR LOMR 2 2 2 1 7 R:\Phoenix\Projects\AZE1574_ MCDOT_On-Call_Eng_Des\ProjAdmin\Work Assignment 3 Contract Modification 7\20220925mkg- DeerValleyRoadScopeRev0.docx Project No.: TT0248 Revised: September 2023 Contract No.: 2015-032 Page 6 of 6 DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-CSE6AB748B3C Deer Valley Road: El Mirage Road to 109th Avenue AZTEC PROJECT NO. TT0248 Contract No. 2015-032 DERIVATION OF COST PROPOSAL SUMMARY (Figures Rounded To The Nearest $1) ESTIMATED DIRECT LABOR PERSON BILLING CLASSIFICATION HOURS RATE/HOUR TOTAL Project Principal - $ 86.59 $ - Project Manager 18 $ 62.49 $ 1,125 Senior Engineer 50 $ 65.02 $ 3,251 Project Engineer 12 $ 52.13 $ 626 Engineer/Designer 108 $ 38.52 $ 4,160 CADD/Technician 56 $ 30.59 $ 1,713 Project Administration - $ 19.43 $ - 244 Hours Estimated Labor Cost $ 10,875 Overhead 172.68% $ 18,779 Subtotal $ 29,654 ESTIMATED DIRECT EXPENSES (Listed By Item At Estimated Actual Cost - NO MARKUP) Travel $ 7 Plotting $ = Miscellaneous Expenses $ 9,320.00 Total Estimated Expenses $ 9,320 ESTIMATED OUTSIDE SERVICES AND CONSULTANTS Firm Cost $ = Total Estimated Outside Services $ - PROFIT (Direct Labor +Overhead) 10% 2,965.40 REMAINING PDS FEE CREDIT 10,000.00 TOTAL ESTIMATED FEE $ 31,939 CONTRACT TIME 365 Calendar Days hah Lee 9/25/2022 Date June 2017 Page 1 of 3 £107 080d soz eunr [ovrz gs | 80h zb os | 8h I ] o'ez a 8 ‘S19HO7] UOREOUNON Z-LIN SNOT z:008 o"osh oF ool OF (uoneUIpI00D WW PUB DINGO "YINOT av 30 Bulssosd UAC) sHodey pue epuesoWwaN jeo1UYDeL 1008 | ‘SpHoday pue epuBJOWAyy [eD1UyIa1 OOS! loveL | a uonensiUIUpY 9l01d OL"OOL love ZL 9 9 sBunaaW SsasBoid y99f01d 9°00 juawabeuey ya!olg OOL Uo = ueigiu daaui6ug | saaujGug | seGeuew | jedioug 3294S sus ree eASIUIPY nsiiqavolqueouibua| pated | sowas | roofed | roofoa | simon | on | ?S aSvL ZE0-SLOZ “ON JORIUOD JaLlZv ASVHd - SYNOH AAVLS GALVIILSA 8vZ0Ll “ON LOArOdd O@NUSAY USO} OF PeOY abe | :peoy Agen 120q ‘OPGSyLEVITEO-G636-VEsy-9A08-ASSINN :A] adojonuy ubignoog DocuSign Envelope ID: CC65A5BB-BCD6-4B8A-9E99-C9E6AB748B3C ane 2017 Deer Valley Road: El Mirage Road to 109th Avenue PROJECT NO. TT0248 ESTIMATE OF DIRECT EXPENSES AZTEC Contract No. 2015-032 Travel A. Local Mileage at —— $ 0.54 -__|miles Subtotal Travel $ = Plotting B. Exhibits at $ od -__|exhibits $ - C. Plots at $ - -__|plots $ ae D. Plan Submittals Half Size Bond Copies at $ - -___|Copies Full Size Bond Copies at $ - -___|Copies Subtotal Plotting $ 2 Miscellaneous Expenses C. Other 8.5 x11 0 @ $0.03/copy (3000 copies) $ 90.00 Certified Letter (USPS 50@$4.00 each) $ 200.00 Postage Stamp (50@ $0.60 each) $ 30.00 11.0 x 17 0 @ $0.06/copy (7500 copies) $ 5 Full Size Mylars 0 @ $9.25 $ i Full Size Vellums 0 @ $3.30 $ B Messenger 6 @ $21.95 $ : Hard Copy LOMR Reports (7 Reports) $ 4,000 FEMA Electronic LOMC Submittal $ 8,000.00 Subtotal Miscellaneous Expenses | EVI) ESTIMATED OUTSIDE SERVICES & CONSULTANTS $ - $ . TOTAL ESTIMATED OUTSIDE SERVICES Suan TOTAL ESTIMATED EXPENSES $ 9,320 Page fof f