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City Council Report Date: June 8, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Hazardous Facility Operational Support for the Solid Waste Department (Citywide) Recommendation Council is requested to approve the award as recommended. A committee representing the Solid Waste and Environmental and Sustainability Departments and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from Clean Harbors Environmental Services, Inc. in an amount not to exceed $285,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract supports the City of Mesa’s Household Hazardous Materials (HHM) Facility by providing disposal services for hazardous-waste materials, on-site staffing services as needed, and necessary equipment supplies. The HHM Facility operates as a drive-through service for eligible residents, where staff check in customers, unload vehicles, sort materials, and perform other operational duties. On average, the facility processes approximately 1,300 resident drop-offs per month and manages around 50,000 pounds of hazardous materials monthly, excluding items such as electronics, large gas cylinders, tires, and appliances. City staff issued a Request for Proposals (RFP) to all registered Household Hazardous Materials Facility Operational Support providers. Four proposal responses were received, one of which did not meet the minimum requirements and was deemed non-responsive. The remaining three proposal responses were evaluated and scored in accordance with the City’s established policies and procedures and relative to the scoring criteria in the solicitation. Scoring criteria included qualifications and experience, proposed solution/method of approach, and proposed pricing. Based on the evaluation results, the committee recommend awarding the contract to the highest-scoring and lowest priced respondent. Purchase Information Action: Award 2 Procurement Type: Request for Proposals Contract Number: 2026102 Local Consideration: Policy did not apply to this procurement method Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Solid Waste operating budget through the Enterprise Utility Fund Proposals Deemed Non-Responsive Trauma Emergency Clean Services, LLC (did not complete all required response forms) dba Joe’s AZ Bio Cleanup & Restoration Proposal Responses Advanced Chemical Transport, Inc. – Laveen, AZ dba ACT Enviro Clean Harbors Environmental Services, Inc.- Phoenix, AZ (Recommended) Kary Environmental Services, Inc. – Mesa, AZ Proposal Scoring Results Respondent Total Points Possible / 500 Advanced Chemical Transport, Inc. dba ACT Enviro 454.49 Clean Harbors Environmental Services, Inc. (Recommended) 496.67 Kary Environmental Services, Inc. 336.18