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City Council Report Date: June 1, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for On-Site Vehicle Glass Services for the Fleet Services Department (Citywide) Recommendation Council is requested to approve the award as recommended. The Fleet Services Department and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidders, Arizona Auto Glass Direct, LLC; Pinal County Auto Glass; and Shadow Auto Ventures, LLC dba Specialized Auto Glass, LLC in a combined total amount not to exceed $150,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract provides comprehensive on-site glass repair and replacement services for the City of Mesa’s fleet, including windshields, side windows, rear windows, and chip repairs. Services will be awarded to a primary and secondary vendor by group, with each group representing a separate category of vehicles (light duty, heavy duty, and construction equipment). Fleet Services is responsible for maintaining and servicing more than 1,700 vehicles and equipment. Purchase Information Action: Award Procurement Type: Request for Bids Contract Number: 2026139 Local Consideration: Did not result in a Mesa business being recommended for award of all or part of this award Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Fleet Service Department operating budget through the Fleet Internal Services Fund 2 Bids Deemed Non-Responsive The Boyd Group US, Inc. (did not complete required response forms) Bid Responses Adams Auto Glass, LLC $2,125.00 (Heavy Duty) dba Adam’s Glass AZ $1,845.00 (Light Duty) Queen Creek, AZ $2,550.00 (Construction Equipment) Arizona Auto Glass Direct, LLC $1,672.00 (Heavy Duty) Recommended - Secondary Tempe, AZ $1,416.00 (Light Duty) Recommended - Secondary $1,780.00 (Const. Equip.) Recommended - Primary Auto Glass Clinic, Inc. $2,722.50 (Heavy Duty) Phoenix, AZ $2,005.00 (Light Duty) $2,647.50 (Construction Equipment) Integrity Auto Glass, Inc. $2,281.44 (Heavy Duty) Mesa, AZ *$2,235.81 $1,756.00 (Light Duty) *$1,720.88 $2,408.52 (Construction Equipment) *$2,360.35 Pinal County Auto Glass $1,442.78 (Heavy Duty) Recommended - Primary Casa Grande, AZ $1,693.95 (Light Duty) $2,294.00 (Const. Equip.) Recommended - Secondary Shadow Automotive Ventures, LLC No Bid (Heavy Duty) dba Specialized Auto Glass, LLC $1,296.00 (Light Duty) Recommended - Primary Queen Creek, AZ No Bid (Construction Equipment) *For evaluation, Mesa TPT deduction applies