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Section # Section Title Proposed Revision Revisions applied wherever mentioned in Rules Replacing “Initial Regular Employment Probation” with “Initial Regular Probation” Replacing “Recruitment Summary List” with “Open Competitive List” Replacing “Termination” with “Dismissal” when referring to disciplinary matters Removing term “controlled substances”. Covered under definition of drugs Replacing “Employment Lists” with Eligible Lists” Replacing “Oral Counseling” with “Verbal Counseling” Replacing “Performance shortcomings” with “Violations of standards of conduct” Adding “Sworn” to Fire Personnel when referring to 12-hour and 24-hour shifts 110 Definitions – Alcohol Updating definition Any beverage, mixture, or substance containing ethyl alcohol (ethanol), including but not limited to beer, wine, distilled spirits, and products intended for consumption; and any substance – consumable or non-consumable – that can impair judgment, performance, safety, or behavior due to its alcohol content. 110 Definitions – At Will Appointment Deleting reference to public safety at will procedures. 110 Definitions - Drugs Updating definition Any chemical that has a physiological effect when absorbed or otherwise introduced into the body. A drug includes substances that (a) are illegal under Arizona law as set forth in A.R.S. § 13-3401 et seq., (b) are prescribed by a licensed medical practitioner, or (c) are available over-the-counter or from a dispensary. 110 Definitions – Involuntary Demotion Separating Demotion definition into Involuntary & Voluntary 110 Definitions - Public Service Employee Deleting. Outdated program. 110 Definitions - RIWF list Adding definition A list of employees who are laid off or placed in another position as a result of a reduction in workforce. 110 Definitions - Seniority Removing definition. Only reference is in 250E. Reinstatement which refers to sworn seniority for shift bid purposes. Sworn seniority procedures are outlined in Fire and PD department policies. 110 Definitions – Voluntary Demotion Separating Demotion definition into Involuntary & Voluntary 120 Service of Notice Adding e-mail as method of service and removing “certified” from U.S. mail delivery 220 B. Employment Lists Removing list order. Consideration for hire is first given to candidates on a RIWF list. No other specific order after that. 220C.2 Duration on Lists Revising from 6 months to 4 months 220 C.5. Recruitment Summary List Revising from 6 months to 4 months 220 D. Insufficient Candidates Removing verbiage that gives City of Mesa employees first priority in a recruitment. Deleting duplicate sentence re: insufficient candidates. 240.F. Preparation of Eligible Lists Removing reference to merging of names on list. 250.E. Reinstatement Removing reference of continuous employment to be consistent with changes to vacation accruals. See Section 422 B. 270 Public Service Employment Programs Deleting. Outdated program. 320 E. 1 Promotion Adding that a promotion will result in at least a 5% increase 320 H.3. Demotion Changing “failure to meet requirements” to “failure to maintain required certifications or licenses”. Revising from “shall” be dismissed to “may” be dismissed 330 Performance Increases and Decreases Revising to Pay Increases and Decreases 330 D. Pay Decreases Due to Performance Cleaning up verbiage to match PAF category of Needs Improvement” Removing Pre-Deprivation Hearing verbiage. Due process related to discipline is addressed in Section 820. (Discipline Against Classified (Not At-Will) Employees; Due Process) 330 G. Step Pay Review Date Moving from Section 430 (Unpaid Time off). No change to verbiage 340.D Stability Pay Moving from Section 430 Unpaid Time off). No change to verbiage 410 B. Unexcused Absences Removing “extraordinary circumstances” verbiage Clarifying service delivery of pre-dep notice The notice shall be delivered to the employee by one of the following methods: hand-delivery; email, or U.S. mail. 422 B. Vacation Time. Accrual Adding additional vacation accrual based on years of service 422 E. Separation Revising to match wording in Section 423D. A full-time or benefited part-time employee who separates from City of Mesa employment shall be compensated for all accumulated vacation time. 423 D Sick Time Payment at Retirement/Death Increasing sick payout at retirement based on years of service. See chart. Adding 100% sick leave payout for employee who dies in the course and scope of employment. 50% for all other circumstances of death. 426 Jury Duty or Witness Time Clarifying if jury duty or subpoena is for matters unrelated to or not arising from employee’s performance of official duties employee must notify their supervisor of the subpoena or summons in advance of the performance of this duty 430 Unpaid Time Off Deleting section from the Personnel Rules. All information is either being moved to another section or already existed in another section. B. Stability Pay. Moved to Section 340 C. Step Pay Review Date. Moved to Section 330 D. Insurance Participation. Moved to Section 480 440 E. Special Leaves - Insurance Participation Moving to Section 480 470 D. Short Term Disability Benefit - Insurance Participation Moving to Section 480 480 C. Insurance Programs Adding verbiage previously in Sections 440 and 470 510 B. Standards of Conduct Revising from “Causes for Discipline or Dismissal” to “Causes for Discipline”. (Dismissal is a type of Discipline). 510 B.4 Standards of Conduct Removing substance definitions and referring back to City’s Alcohol and Drug Policy 510 B.10 Standards of Conduct Removing definitions of harassment and discrimination and referring back to City’s Management Policy 308. 520 Work Rules – Work Week Updating to reflect full work week 540 C.1.a Initial Regular Probation Changing from Dispatcher to Telecommunicator 540 D. 5.,6.,7. Disciplinary Probation Removing Pre-Deprivation Hearing verbiage. Due process related to discipline is addressed in Section 820. 710 Definition Removing. Refer to Definitions section 720 Grievance Process Changing from “shall be final” to “is final”. 820 A Written Reprimand – Authority Removing “the lowest level of discipline” 820B.2 Disciplinary Probation Removing Pre-Deprivation Hearing verbiage. Disciplinary probation alone does not require a pre-dep hearing. Only if there is an involuntary reduction in pay, which is addressed in 820 D. 820C.2. Suspension – Duration Adding employees may not work voluntary overtime shifts during the duration of the suspension until all hours of the suspension have been served 820C.4. Notice of Suspension Suspension must begin to be served within 45 days. Changing from 90 days. 820D.2 Involuntary Reduction in Pay – Pre-Deprivation Hearing Clarifying service delivery of pre-dep notice The notice shall be delivered to the employee by one of the following methods: hand-delivery; email, or U.S. mail 820E. Demotion Adding “Involuntary” 820E.2. Demotion – Pre-Deprivation Hearing Clarifying service delivery of pre-dep notice The notice shall be delivered to the employee by one of the following methods: hand-delivery; email, or U.S. mail 820F.2. Dismissal – Pre-Deprivation Hearing Clarifying service delivery of pre-dep notice The notice shall be delivered to the employee by one of the following methods: hand-delivery; email, or U.S. mail 910A. Resignation – Requirements Revising resignation notice be submitted to supervisor rather than Department Director Changing notice from 14 days to 2 work weeks