Parks and Recreation Advisory Board March 11, 2026 Miutes

Parks, Recreation and Community Facilities
(PRCF) Proposed Department Budget
March 11, 2026
Parks and Recreation Board Meeting
Andrea Alicoate, Interim PRCF Director
Fiscal Year 2026/27
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
Attachment 1 
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PERFORMANCEPLUS
E N V I S I O N .  E L E V A T E .  I M P A C T .
The Parks, Recreation and Community Facilities Department exists to 
care for, operate, and activate vibrant public spaces and resources through 
fostering safe and welcoming environments, impactful events, and dynamic 
experiences, upholding Mesa's commitment to cultivating a 
thriving community.
OUTCOMES-Base of  KPIs
HOW WE ALIGN TO THE 
PRIORITIES
WHY WE EXIST
Public Purpose
P A R K S ,  R E C R E A T I O N  A N D  C O M M U N I T Y  F A C I L I T I E S
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Fostering Outcomes: 
• Safe & Welcoming Environments
• Impactful Events
• Dynamic Experiences
Our Commitment: 
• Maintain safe places and spaces for 
residents to gather.
• Maintain fiscal transparency and 
responsibility.
• Provide high quality programs for those 
who work, play, and spend time in Mesa.
Outcome Areas
3
3
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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PRCF Cost Recovery & Subsidy Plan
4
4
Service 
Level 
Description 
City
Funded
Cost 
Recovery 
Goal*
Examples
Comments
1
Base Level of Service, 
Open Public Access, 
Community-Wide Events
100%
0%
Parks, Playgrounds, Trails, 
Open Space, Volunteer Service, 
Events, Accessibility
Core services that provide for a 
healthy and vibrant community, 
unrestricted and equal access, 
services mandated by law
2
Drop-in Access 
Level of Service 
70-80%
20-30%
Recreation Centers, Aquatic 
Centers, Ramadas
Drop-in Gym, Public Swim, Court 
or Ramada Rental
3
Recreation 
Focused/ Educational 
(Beginner/Intermediate) 
50-70%
30-50%
Youth Sports, Adaptive & Pre-K, 
After-School & Camps, 
Swim Lessons 
Recreation programs that are 
market based / benefit-based 
pricing
4
Skill Focused 
Advanced/Competitive, 
Private Rentals 
50-0%
50-100%
Adult Sports, Special Interest, 
Competitive Programs
Direct Costs Covered 100% 
(staff & supplies)
5
Individual Benefit 
0%
100+%
Trips & Excursions, Retail, 
Rentals, Commercial Operations
Direct and Indirect Cost Covered 
(facility & equipment)
*Cost recovery calculations based on program staffing and supply costs and not maintenance and utilities for the facility
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
Attachment 1 
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PRCF Attendance and Rentals
5
5
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2022
2023
2024
2025
Attendance and Rentals by Calendar Year
(Excluding Pools)
Attendance
Rentals
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Program Participants
6
6
2,531 
2,881 
3,369 3,497 
2,161 
2,668 
3,063 
3,501 
3,450 
3,666 
4,077 
4,432 
 -
 500
 1,000
 1,500
 2,000
 2,500
 3,000
 3,500
 4,000
 4,500
 5,000
2022
2023
2024
2025
2022
2023
2024
2025
2022
2023
2024
2025
Adaptive
Youth Programs
Tri-Centers
(Webster, Eagles, Jefferson)
Program Participants by Calendar Year
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Citywide Direct Cost Recovery for PRCF Facilities 
7
7
*Percentages for FY25
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
Attachment 1 
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Department Financial Summary
8
Figures in millions, 
rounded
8
Core Service Level
FY 24/25         
Year End 
Actuals
FY 25/26        
Revised 
Budget
FY 25/26         
Year End 
Estimate
FY 26/27         
Proposed 
Budget
Expenditures
Commercial
$8.6 
$8.9 
$8.9 
$9.1 
Recreation
$14.5 
$16.6 
$17.0 
$15.9 
Resource Management
$30.9 
$30.9 
$30.4
$30.1 
Expenditures Total
$54.0 
$56.4
$56.3 
$55.1
Revenues
Commercial
$8.3 
$9.2 
$8.5 
$9.2
Recreation
$6.2 
$6.1 
$6.1
$6.2
Resource Management
$1.9 
$2.4 
$2.4
$2.1
Revenues Total
$16.4
$17.7 
$17.0
$17.5 
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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FY 26/27 GF Budget Reduction Summary 
Reduction
FTE / 
Vacant?
Reduction 
Amount
Fund
Remove Vacant Positions
-3
Yes
-$301,056
General
Close Fremont Pool 
-3.50
Yes
-$180,218
General
Part-time non-benefited staffing hours
-6.50
Yes
-$374,760
General
Reduce O&M
0
-$50,203
General
Eliminate Spring Celebrate Mesa
0
-$36,000
General
Total
-13
-$942,237 
9
9
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Position Reductions
• 3 Vacant Full Time Positions- $301,056: 
• Recreation Specialist
• Recreation Programmer  
• Trades Worker I
 
• Part Time Non-Benefited (PTNB) Hours- $374,760: 
• 6.5 FTE Equivalent 
• Closing Fremont Aquatic Complex- $180,218:
• 3.5 FTE Equivalent
• Neighboring Aquatic Complexes have the Capacity              
to Absorb the Swimmers and Programs  
Base Budget Reduction(s)
10
Total General Fund Reduction Target: $942,237
10
FY 26/27 Budget Reduction Proposal  
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Base Budget Reduction(s)
11
Total General Fund Reduction Target: $942,237
11
FY 26/27 Budget Reduction Proposal  
Program Reductions
• Operations & Maintenance Budget- $50,203: 
• Adaptive Program Savings- ‘Off Broadway’ Moved to Mesa 
Public Schools(MPS)
• Reduce Excursions from Summer Camps
• Overhead at The Post & MTPC  
• Eliminate Spring Celebrate Mesa- $36,000: 
• Cost is Direct Savings- Additional Indirect Savings to 
Reallocate Staff Time and Dept. Resources 
• Commitment to Annual Fall Celebrate Mesa   
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Ranking Adjustment
Ongoing Expense
Fees and Charges 
Revenue beginning 
4/1/26
Fund
1
Cubs Quad Maintenance 
Payments
$120,000
General
2
Utilities
$750,000
ECF
3
Active Net Fee 
adjustment
$291,898
$291,898
General
Total
$1,161,898
$291,898
FY 26/27 Budget Adjustment Request Summary 
12
12
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Cubs Quad Maintenance Payments - $120,000
• Contract with the Cubs for them to do their own quad maintenance. 
• In FY 22, the budget was set up at $135,000. 
• Since then, the cost has been increased by CPI each year, and we used 
savings to cover it. 
• Requesting increase to the base budget by $120,000 to cover the prior 
year’s adjustment as well as the expected increase for the next few years. 
For Reference:
FY 
Quad Maintenance Payments
2022 
$205,078.16
2023 
$223,740.27
2024 
$223,740.00
2025 
$230,452.20
2026 
$236,674.41
Budget Adjustment
13
13
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
Attachment 1 
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Active Net Fee Adjustment: 
$291,898
• Active Net is the system used for program registration.  
• Active Net has raised the fees, and we are no longer able 
to cover that without affecting other areas of our budget.
• Revenue is expected to increase $291,898 based on the 
updates to fees and charges* that will go into effect on 
4/1/26.
• These fee increases are in-line with market conditions 
and within our current ranges. They were approved by the 
Parks Board in Nov 25. 
• We are asking to increase our base budget to cover the 
existing Active Net fees that we are charged to use that 
system. 
• This is a revenue neutral request. 
14
14
Budget Adjustment
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
Attachment 1 
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ECF Utilities – $750,000
15
15
Budget Adjustment
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
Personel
Other Services
Contractual Services
Utilities
Grounds Maintenance and Repair
Commodities
Parks Maintenance Expenses
FY23
FY24
FY25
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Summer Camps MPS Costs: $111,231
• Revenue is expected to increase $111,231 based on the changes 
to fees and charges that will go into effect on 4/1/26. 
• Programs operated from buildings we share or rent from Mesa 
Public Schools. Utilities and cost to use those facilities have 
increased. 
• Revenue neutral request to use our increase in fees and charges 
to cover MPS related utility/expenses.
• Proposed rates in-line with market conditions and comparative 
jurisdiction rates. 
Convention Center: $5,000
• Revenue is expected to increase $5,000 based on the changes to 
fees and charges that will go into effect on 4/1/26. 
• Proposed rates in-line with market conditions and will assist with 
cost recovery due to pressure from higher operating 
expenditures.
Proposed Fees and Charges – Council Recommendation
16
16
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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Next Steps:
Work with City Manager, Office of Budget and Management to finalize proposed budget.  
City Council to hear and consider proposed PRCF budget on April 2, 2026.
City Council Final Budget Adoption on June 1, 2026.
17
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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18
Thank You. 
Questions
________________ 
Parks and Recreation 
Advisory Board Meeting          
March 11, 2026 
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