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City Council Report Date: May 18, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Ford and Nissan OEM Auto and Light Duty Truck Parts for the Fleet Services Department (Citywide) Recommendation Council is requested to approve the award as recommended. The Fleet Services Department and Procurement Services recommend awarding the contract to the lowest, responsive and responsible bidders, Don Sanderson Ford, Inc. dba Sanderson Ford and Reigi Auto of Mesa, LLC dba Courtesy Nissan of Mesa (a Mesa business) in a combined total amount not to exceed $250,000, annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract will provide Ford and Nissan Original Equipment Manufacturer (OEM) Auto and Light-Duty Parts required to repair and service the City’s fleet of sedans, light duty trucks, vans, and other pieces of equipment owned by the City. Fleet Services is responsible for maintaining and servicing more than 770 light-duty vehicles manufactured by Ford and Nissan that enable City departments to deliver essential services to the community. Purchase Information Action: Award Procurement Type: Request for Bids Contract Number: 2026115 Local Consideration: The Mesa bidder was already the lowest, responsive and responsible bidder (Courtesy Nissan of Mesa) Protests Received: None Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Fleet Services operating budget through Internal Service Fund 2 Non-Responsive Bids Innovative Glass Auto Glass (did not submit required response forms) dba Gryath Glass Bid Responses Asbury Automotive Group, Inc $91,986.29 – Group A dba Larry H Miller Ford Mesa *$90,146.56 Mesa, AZ No Bid – Group B No Bid – Group C Don Sanderson Ford, Inc. $87,435.72 – Group A (Recommended) dba Sanderson Ford No Bid – Group B Glendale, AZ No Bid – Group C Reigi Auto of Mesa, LLC No Bid – Group A dba Courtesy Nissan of Mesa No Bid – Group B Mesa, AZ $26,006.60 – Group C (Recommended) *$25,486.47 Wheels Bidco, Inc. **$37,852.00 – Group A dba Worldpac, LLC **$7,038.35 – Group B Oak Brook, IL **$2,547.95 – Group C *For evaluation, Mesa TPT deduction applies ** Wheels Bidco, Inc dba Worldpac, LLC did not bid on the entire price list for any of the three groups. Specifically for Toyota, they only bid five of the twenty five line items, with equivalents that are not equal to OEM. It is in the City’s best interest to award to a vendor that can provide all line items included in the solicitation. Fleet Services and Procurement will identify future procurement options for Group B – Toyota purchases.