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City Council Report Date: May 18, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Dollar Limit Increase to the Term Contract for Uniform Garments for Citywide Departments (Citywide) Recommendation Council is requested to approve the contract amendment as recommended. The Business Services Department and Procurement Services recommend increasing the dollar limit with Ace Uniforms of Phoenix (Primary) and Mission Uniform Supply (Secondary) by $250,000, from $475,000 to a combined total amount not to exceed $725,000 through 9/15/2026. Background / Discussion Through its uniform purchase program (Uniform Garment Program), the City purchases and issues garments to employees and the employees are responsible for the laundry and maintenance. Items include T-shirts, polo shirts, jeans and shorts; traditional poly/cotton and cotton uniform shirts and pants; and jackets, hats and ball caps. Departments using this contract include Arts and Culture, Business Services, Development Services, Economic Development, Energy Resources, Engineering, Environmental Management and Sustainability, Fleet Services, Department of Innovation and Technology, Parks, Recreation and Community Facilities Department, Transportation and Water Resources. The contract is in its final year. Work on a new contract started in late 2025 but the extent of specification changes from the many departments has slowed the rebid and the contract was extended through 9/15/2026. The remaining funds are not enough to sustain the City’s needs during this rebid and award process of the new contract. Purchase Information Action: Amendment Procurement Type: Request for Proposals Contract Number: 2021063 Initial Contract Term: Three years Possible Renewals: None Funding Source: Individual Department operating budget 2 Dollar Limit History Original Award Amount (3/15/2021): $375,000.00 Approved Administrative Renewal Amount (1/24/2024): $50,000.00 New Contract Value (Year 4): $425,000.00 Approved Administrative Renewal Amount (3/13/2025): $50,000.00 New Contract Value (Year 5): $475,000.00 This increase request: $250,000.00 New Contract Value (Year 5 through 9/15/2026): $725,000.00