Council Report

City Council Report 
 
Date: 
May 4, 2026 
To: 
City Council 
Through: 
Michael Kennington, Deputy City Manager/Chief Financial Officer 
From: 
Edward Quedens, Business Services Director 
 
Kristy Garcia, Procurement Administrator 
Subject: 
One-Year Use of a Cooperative Term Contract with Two, One-Year Renewal 
Options for the Purchase of a Statewide Fire Incident Management System 
for the Mesa Fire and Medical Department (Arizona Department of 
Administration “Reimbursement” Grant) (Citywide) 
 
Recommendation 
 
Council is requested to approve the award as recommended.  
 
The Mesa Fire and Medical Department and Procurement Services recommend authorizing 
the purchase using the State of Arizona cooperative contract with Versaterm Public Safety 
US, Inc., in an amount not to exceed $490,200 for Year 1, $444,000 for Year 2, and 
$455,100 for Year 3, with an annual increase allowance of up to 5%, or the adjusted 
Consumer Price Index. This purchase is 100% grant funded.  
 
Background / Discussion 
 
The Fire Incident Management Solution will enhance the Mesa Fire and Medical 
Department’s (MFMD) ability to increase its effectiveness in delivering timely, 
compassionate, and effective all-hazard and medical response paired with community risk 
reduction to decrease loss of life, property, and preventable harm for a safe and thriving 
Mesa. Implementing the fire incident management solution, MFMD (along with other 
municipal fire departments) will improve notification, response management, and reporting 
of critical incidents.  
 
This hardware and software support the statewide deployment of a secure incident 
management platform for fire and law enforcement agencies. The system provides a 
standardized incident command and management framework based on Federal 
Emergency Management Agency (FEMA) standards, enabling diverse response and 
supporting entities to work together effectively. It ensures a clearly defined chain of 
command, consistent terminology, responder and public safety, achievement of operational 
objectives, and efficient use of resources. 
 
The platform also provides a comprehensive collaboration and communication solution that  
identifies the location, status, and assignments of deployed resources; provide real-time 
status updates; track and manage incident activity; and securely share messages and files 
among personnel involved in an incident. The solution can also operate in disconnected

2 
 
mode, ensuring continued functionality in areas without internet access. 
 
The State Grant’s Office within the Arizona Department of Administration has a fire incident 
system management grant that is designed to provide grant funding to municipal fire 
departments and fire districts for this specific hardware and software. This is a 
reimbursement grant where the City of Mesa will pay upfront and then be reimbursed 100% 
by the Arizona Department of Administration.  
 
The State of Arizona cooperative contract has been competitively solicited and meets the 
City’s procurement requirements. Leveraging the State of Arizona contract allows the City 
to receive competitive pricing based on a formally awarded contract. The City has 
determined that the pricing is fair and reasonable and issuing a separate solicitation for 
these products and services would not result in the City receiving more favorable pricing or 
terms.  
 
Purchase Information 
 
Action: Award 
Procurement Type: Cooperative Contract Use 
Contract Number: 2026135  
Contracting Agency/Contract Number: State of Arizona/CTR065363 
Local Consideration: Policy did not apply to this procurement method 
Initial Contract Term: 5/4/2026 – 4/23/2027  
Possible Renewals: Up to a maximum of two years, subject to Administrative review and 
approval  
Funding Source: MFMD operating budget through the Arizona Department of 
Administration Grant Funding