Extracted text (via pymupdf)
2731 characters
City Council Report Date: April 6, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Contract with Two-Year Renewal Options for Street Sweeping Services for the Transportation Department (Citywide) Recommendation Council is requested to approve the award as recommended. A committee representing the Transportation Department and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from C&S Sweeping Services, in an amount not to exceed $1,421,080 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. Background / Discussion This contract provides arterial and collector street sweeping services for the Transportation Department, ensuring more than 16,000 center lane miles of arterial and collector streets are swept routinely or no less than monthly. Regular sweeping removes particulates, dust, and debris, helping to maintain stormwater infrastructure free and clear of debris during storm events. It also prevents debris and litter from entering the stormwater system and helps maintain clean and safe streets. This contract also provides as-needed special event and emergency response sweeping. City staff issued a Request for Proposals (RFP) to all registered and known street sweeping service providers. Three proposal responses were received, all of which met the minimum qualifications and were evaluated and scored in accordance with the City’s established policies and procedures and relative to the scoring criteria in the solicitation. Scoring criteria included qualifications and experience, proposed solution/method of approach, and proposed pricing. Based on the evaluation results, the committee recommend awarding the contract to the highest-scoring respondent. Purchase Information Action: Award Procurement Type: Request for Proposals Contract Number: 2026101 Local Consideration: Policy did not apply to this procurement method Protests Received: None 2 Initial Contract Term: Three years Possible Renewals: Up to a maximum of two years, subject to Administrative review and approval Funding Source: Transportation Department operating budget Proposal Responses C&S Sweeping Services, Inc. – Phoenix, AZ (Recommended) Offsite Sweeping, LLC. – Phoenix, AZ SCA of Arizona, LLC. – Seven Hills, OH Proposal Scoring Results Respondent Total Points Possible / 1,000 C&S Sweeping Services, Inc. 757.98 Offsite Sweeping, LLC. 746.67 SCA of Arizona, LLC 738.23