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OFFICE OF THE CITY CLERK
COUNCIL MINUTES
January 22, 2026
The City Council of the City of Mesa met in the Study Session Room at City Hall, 20 East Main Street,
on January 22, 2026, at 7:30 a.m.
COUNCIL PRESENT
COUNCIL ABSENT
OFFICERS PRESENT
Mark Freeman
Scott Somers
Rich Adams
Jennifer Duff
Alicia Goforth
Francisco Heredia
Dorean Taylor
None
Scott Butler
Holly Moseley
Jim Smith
Mayor Freeman conducted a roll call.
1.
Review and discuss items on the agenda for the January 26, 2026, Regular Council meeting.
All of the items on the agenda were reviewed among Council and the following was noted:
Conflict of interest: None
Items removed from the consent agenda: None
In response to a question from Mayor Freeman regarding agenda Item 5-b, (Authorizing the
sale of certain City-owned real property located at 159 North Phyllis and authorizing the
City Manager to enter into a Purchase and Sale Agreement for the sale of the property.
(District 3)), on the Regular Council Meeting agenda, City Engineer Lance Webb introduced Real
Estate Manager Lisa Davis and displayed a PowerPoint presentation. (See Attachment 1)
Ms. Davis explained that the City purchased the subject property in 1985 after a residential
structure on the site experienced repeated flooding during rainfall events. She said that the home
was subsequently demolished, and the City of Mesa (COM) has owned the 15,000-square-foot
parcel as vacant land since that time. She reported that a third-party appraisal determined the
current value of the property to be $165,000. (See Page 2 of Attachment 1)
Ms. Davis reported that the adjacent property owner to the south approached the COM regarding
a potential purchase and staff subsequently contacted other nearby property owners; however,
no additional interest was expressed. She confirmed that Bastion Investments, which owns the
property to the south, is pursuing redevelopment of its approximately two-acre site and has
expressed interest in acquiring the property, potentially for secondary access to its current
development. (See Page 3 of Attachment 1)
Study Session
January 22, 2026
Page 2
Ms. Davis stated that selling the property at its appraised value would allow the land to be
redeveloped and eliminate a parcel that has remained vacant since 1985 and requested Council
authorization to proceed with the sale. (See Page 4 of Attachment 1)
Mr. Webb explained, because of the topography, the property is one of the lowest points in the
area, and any future redevelopment would likely require using a portion of the site for stormwater
retention, potentially incorporated into access or circulation for the adjacent development.
In response to a question from Councilmember Duff, Ms. Davis clarified that the property to the
south is zoned RM-4 and has an existing entitlement approved in 2016 for approximately 60 units
of senior living. She stated that the applicant is proposing to utilize the property in support of the
same use but that the site may be incorporated to provide secondary access and/or stormwater
retention and if development occurred the parcel would likely require grade improvements to
address its low-lying condition.
Mayor Freeman thanked staff for the presentation.
Responding to a question from Councilmember Taylor regarding agenda Item 5-c, (Approving
and authorizing the City Manager to enter into an Intergovernmental Agreement with the
Regional Public Transportation Authority (RPTA) for fixed-route bus, paratransit and
RideChoice, services. The estimated cost of transit services for FY 2025/26 is $39,002,561.
Public Transportation Funds (PTF) from Propositions 400 and 479 will fund $34,005,074
and the City's General Fund will fund $4,997,487. (Citywide)), on the Regular Council Meeting
agenda, City Manager Scott Butler explained that Proposition 400 was a countywide
transportation sales tax approved for a 20-year term, which ended in 2024, and that Proposition
479 was subsequently approved by voters to provide a new 20-year extension of the same
transportation funding mechanism. He pointed out that these propositions have funded freeway,
transit, and arterial street projects throughout the region for more than two decades and stated
that the COM receives a substantial share of these revenues.
2-a.
Hear a presentation, discuss, and provide direction on selling a 10-acre parcel of City-owned real
property located at 8130 East Redberry, Mesa.
City Engineer Lance Webb introduced Real Estate Manager Lisa Davis and displayed a
PowerPoint Presentation. (See Attachment 2)
Ms. Davis stated that the property located at 8130 East Redberry Road, slightly over 10 acres in
size, was purchased by the COM in 2003 for $630,000 for use as a park site; however, staff later
determined the parcel is no longer needed for park purposes. She reported that a third-party
appraisal was completed, establishing a market value of $1,550,000. (See Pages 2 and 3 of
Attachment 2)
Ms. Davis confirmed that staff is requesting direction from Council to proceed with an online
auction of the property. She noted the City’s prior use of the EASIBuy online auction service for
the disposition of surplus properties and provided an overview of the bidding process parameters.
She stated that the current zoning for the property is RS-35, and a conceptual layout indicates
the potential for development of approximately eight residential lots. She explained that future
development would require half-street improvements along East Redberry Road, construction of
a private internal street, and compliance with all applicable development standards. She added
that any proposed design requiring rezoning or alternative development standards would need to
proceed through the City’s formal planning and zoning process. (See Page 4 of Attachment 2)
Study Session
January 22, 2026
Page 3
In response to a question from Councilmember Goforth, Mr. Webb explained that municipal sewer
service is not currently available in the area. He emphasized that the site layout presented was
conceptual only, intended to demonstrate that the property is developable. He stated that the
policy is to require sewer connections when sewer service is nearby and reasonably obtainable,
and in cases where sewer is located across the street or readily accessible; the City has denied
requests for septic systems made solely to reduce development costs. He confirmed that in this
instance, extending sewer service would be cost-prohibitive and could render the property
undevelopable. He added that while sewer may be extended to the area in the future, such
extension is not anticipated in the near term.
Ms. Davis outlined the public notification process associated with the proposed sale of the
property and pointed out that EASIBuy would create a dedicated auction webpage, which would
also be linked through the COM Real Estate webpage. She noted that the COM maintains a list
of interested buyers and has previously utilized the Developers Advisory Forum to broadly
distribute notice of surplus property offerings. She commented that, in accordance with COM
policy, a sign would be posted on the property and notification letters would be mailed to
surrounding property owners to ensure community awareness. She estimated that the auction
would occur in late March, allowing approximately 30 days of public notice for interested parties
to review the information and prepare to participate. She recalled that while the COM policy
requires notification within 500 feet of the property, staff intend to expand notification to 1,000
feet. (See Page 5 of Attachment 2)
Discussion ensued regarding the potential future development of the proposed property.
Responding to a question from Councilmember Goforth, Principal Planner Evan Balmer identified
most of the surrounding area as zoned RS-35 and verified that the site is designated within the
Desert Uplands area of the General Plan, which is intended to accommodate larger lot
development with limited disturbance areas. He referenced a location map illustrating the
disturbance boundary and stated that the area eligible for disturbance is limited. He confirmed
that the RS-35 zoning district allows for a density of approximately 1.15 dwelling units per acre.
(See Page 6 of Attachment 2)
Mayor Freeman noted that it was the consensus of the Council that staff proceed with selling the
real property located at 8130 East Redberry.
Mayor Freeman thanked staff for the presentation.
2-b.
Hear a presentation, discuss, and receive an update on the City of Mesa Fiscal Year 2025 Annual
Comprehensive Financial Report.
Finance Director Irma Ashworth displayed a PowerPoint presentation. (See Attachment 3)
Ms. Ashworth presented the results of the Fiscal Year 2025 report, noting that the Finance
Department prepared the comprehensive COM financial statements, which were audited by
CliftonLarsonAllen. She reported that the audit results were positive, with the COM receiving an
unmodified and clean opinion, indicating that the financial statements are materially accurate and
that no audit findings were identified, the statements were prepared in accordance with Generally
Accepted Accounting Principles (GAAP), and all applicable governmental accounting standards.
(See Page 2 of Attachment 3)
Study Session
January 22, 2026
Page 4
Ms. Ashworth highlighted that citywide revenues remained strong in Fiscal Year (FY) 2025, and
she noted that revenues for governmental activities were comparable to FY 2024, while business-
type activities, including the Utility Fund and Airport, also remained consistent with the prior year.
She reviewed key revenue components for governmental activities, which include the General
Fund, special revenue funds, debt service funds, and capital project funds. She added that taxes
continue to be the COM’s largest revenue source, with sales taxes and secondary property taxes
remaining consistent over the past three years. She stated that unrestricted intergovernmental
revenues, including state-shared sales tax, state-shared income tax, and vehicle license tax,
decreased in FY 2025 compared to FY 2024, which was anticipated due to the State’s adoption
of a flat 2.5 percent income tax and the two-year lag associated with state-shared revenues. She
said that transfers from the Utility Fund to the General Fund increased slightly over the past few
years and remain consistent with the governing resolution that establishes the transfer
methodology. She mentioned program revenues, which include charges and fees such as
licenses, permits, and grant funding, increased modestly in FY 2025. (See Pages 3 and 4 of
Attachment 3)
Responding to a request from Councilmember Taylor, Office of Management and Budget Director
Brian Ritschel clarified that while the State collects income tax revenues in the current year,
distributions to cities do not occur until approximately 18 months to two years later. He pointed
out that as a result, the COM already knows the income tax amounts included in current and near-
term forecasts. He explained that the two-year lag is the result of a long-standing agreement
between the State and municipalities which allows the Arizona Department of Revenue sufficient
time to reconcile income tax returns, including amendments and refiling, prior to distributing
revenues.
Ms. Ashworth presented a 10-year comparison of the COM’s net position, illustrating that net
position has increased steadily over the past seven years. She pointed out that net position
represents total assets minus total liabilities, comparable to retained earnings in the private sector.
She noted that the decrease in net position in FY 2018 resulted from the implementation of a new
Governmental Accounting Standards Board (GASB) accounting standard, which required the City
to recognize Other Post-Employment Benefits (OPEB) as a liability on the financial statements,
rather than as a disclosure only, and the addition of this liability, without corresponding assets,
reduced net position at that time. She emphasized that since implementation of the standard, the
City’s net position has shown consistent growth and due to Council’s fiscal stewardship and policy
direction, the City is currently experiencing the strongest net position in its history, spanning more
than 100 years. (See Page 5 of Attachment 3)
Ms. Ashworth reported that the City’s total assets increased to approximately $6.1 billion and that
the largest component of total assets are capital assets including buildings, infrastructure, and
land. She provided a detailed overview of the capital assets, reporting values at the time of
acquisition or completion, net of accumulated depreciation, and broken out between
governmental and business-type activities. (See Pages 6 and 7 of Attachment 3)
Ms. Ashworth reviewed the total liabilities of approximately $4.8 billion and stated that compared
to total assets of $6.1 billion, this results in a net position of approximately $1.3 billion. She pointed
out that the two largest liability categories are long-term obligations and pension and OPEB
liabilities. She commented that the Highway User Revenue Bonds decreased and are funded
through state-shared highway user revenues. She noted that the utility revenue bonds decreased
as the COM transitioned to issuing utility revenue obligations, with additional reductions
anticipated through refinancing opportunities, and the excise tax obligations remain part of the
City’s long-term debt structure. (See Page 9 of Attachment 3)
Study Session
January 22, 2026
Page 5
Ms. Ashworth detailed the City’s pension and OPEB unfunded liabilities, which include the Arizona
State Retirement System (ASRS) for most non-sworn employees, Public Safety Personnel
Retirement System (PSPRS) fire and police plans, and the City’s OPEB plan. She stated that the
City makes all required annual contributions, and that contributions to PSPRS exceed required
amounts, with the current plan projecting full funding by approximately 2042, potentially sooner
due to additional payments. (See Page 10 of Attachment 3)
Responding to questions from Councilmember Taylor, Ms. Ashworth clarified that the City’s $4.8
billion in total liabilities consists primarily of long-term obligations, pension and OPEB liabilities,
and other accounts payable, which together comprise the full liability balance. She stated that
preparation of the COM’s financial statements begins at the close of the fiscal year and explained
the process. She added that the COM utilizes a third-party independent auditor,
CliftonLarsonAllen, which is selected through a competitive procurement process and pointed out
that the current audit contract has two years remaining before rebid. She outlined the process of
the audits that are conducted in accordance with government auditing standards issued by the
U.S. Government Accountability Office. She confirmed that the auditors identified no findings, no
significant deficiencies, and no material weaknesses in internal controls for FY 2025. She defined
a significant deficiency and a material weakness and recalled that the COM has not had a material
weakness in approximately a decade, and significant deficiencies have been infrequent. She
addressed the Single Audit of federal programs and stated that auditors also review compliance
with specific federal requirements. She confirmed that the Single Audit is still in progress and
discussed corrective action plans, if applicable.
Mayor Freeman thanked staff for the presentation.
3-a.
Acknowledge receipt of minutes of various boards and committees.
3-a.
Board of Adjustment meeting held on November 5, 2025.
3-b.
Parks and Recreation Advisory Board meeting held on November 12, 2025.
3-c.
Design Review Board meeting held on November 18, 2025.
3-d.
Board of Adjustment meeting held on December 3, 2025.
3-e.
Design Review Board meeting held on December 9, 2025.
3-f.
Planning and Zoning Board Study Session meeting held on December 10, 2025.
3-g.
Planning and Zoning Board Special meeting held on December 10, 2025.
3-h.
Planning and Zoning Board Public Hearing meeting held on December 10, 2025.
It was moved by Vice Mayor Somers, seconded by Councilmember Heredia, that receipt of the
above-listed minutes be acknowledged.
Upon tabulation of votes, it showed:
AYES – Freeman–Somers– Adams–Duff–Goforth–Heredia–Taylor
NAYS – None
ABSENT – None
Study Session
January 22, 2026
Page 6
Carried unanimously.
4.
Current events summary including meetings and conferences attended.
Mayor Freeman and Councilmembers highlighted the events, meetings, and conferences recently
attended.
5.
Scheduling of meetings.
City Manager Scott Butler stated that the schedule of meetings is as follows:
Monday, January 26, 2026, 5:15 p.m. – Study Session
Monday, January 26, 2026, 5:45 p.m. – Regular Council
6.
Convene an Executive Session
It was moved by Councilmember Taylor, seconded by Councilmember Duff, that the Council
adjourn the Study Session at 8:25 a.m. and enter into an Executive Session.
Upon tabulation of votes, it showed:
AYES – Freeman–Somers–Adams–Duff–Goforth–Heredia–Taylor
NAYS – None
ABSENT – None
Carried unanimously.
6-a.
Discussion or consultation for legal advice with the City Attorney (A.R.S. § 38-
431.03(A)(3)). Discussion or consultation with the City Attorney in order to consider the
City’s position and instruct the City Attorney regarding the City’s position regarding
contracts that are the subject of negotiations (A.R.S. § 38-431.03(A)(4)). Discussion or
consultation with designated representatives of the City in order to consider the City’s
position and instruct the City’s representatives regarding negotiations for the purchase,
sale, or lease of real property (A.R.S. § 38-431.03(A)(7)).
1. Property located at 1 West Main Street, Mesa.
7.
Adjournment.
Without objection, the Study Session adjourned at 8:52 a.m.
____________________________________
MARK FREEMAN, MAYOR
ATTEST:
_______________________________
HOLLY MOSELEY, CITY CLERK
Study Session
January 22, 2026
Page 7
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study Session
of the City Council of Mesa, Arizona, held on the 22nd day of January 2026. I further certify that the
meeting was duly called and held and that a quorum was present.
_______________________________
HOLLY MOSELEY, CITY CLERK
sr
(Attachments – 3)
Authorizing the Sale of City Owned Property
159 N. Phyllis
City Council Study Session January 22, 2026
Lance Webb, City Engineer
Lisa Davis, Real Estate Manager
Study Session
January 22, 2026
Attachment 1
Page 1 of 5
Location:
159 N Phyllis
North of Main Street
and West of Dobson
Road
15, 661 square feet or
.36 +/- Acres
Purchased in 1985
Appraised value
$165,000
Study Session
January 22, 2026
Attachment 1
Page 2 of 5
• Bastion Investments, LLC owns the
property located south of the City owned
property
• Plan to redevelop the site
• Staff contacted property owners in the
area but there was no interest was
indicated
• Small site 15,661 square feet should be
assembled with adjacent property for
redevelopment
• Bastion Investments is working with
Redevelopment Program Administrator
Sale to adjacent owner
for Redevelopment
Study Session
January 22, 2026
Attachment 1
Page 3 of 5
Sale for Appraised value is $165,000
Redevelopment-Site will be assembled with
adjacent property
Site will no longer be vacant
Advantages
Study Session
January 22, 2026
Attachment 1
Page 4 of 5
159 N Phyllis
Authorize the sale of
159 N Phyllis and the
City Manager to enter
into a purchase and
sale agreement
Questions
Study Session
January 22, 2026
Attachment 1
Page 5 of 5
Sale of City Owned Property
8130 E. Redberry
City Council Study Session January 22, 2026
Lance Webb, City Engineer
Lisa Davis, Real Estate Manager
Study Session
January 22, 2026
Attachment 2
Page 1 of 6
Location:
8130 E Redberry
South Thomas Road
and West of Hawes
Road
10+/- Acres
Purchased in 2003 for
a Park for $630,000
Study Session
January 22, 2026
Attachment 2
Page 2 of 6
Online Auction
Using EASIBuy
Redberry Property
• Minimum Bid $1,550,000-appraised value
• Minimum bidding increments of $10,000
• Auction Registration and Training Required
• Deposit of $77,500 (5% of minimum bid) required
• Auction will be 15 minutes with 2 minutes added as needed
EASIBuy provided online auction service for
Adobe & Recker and
13-acre groves at Thomas & the 202
Study Session
January 22, 2026
Attachment 2
Page 3 of 6
•
Zoned Single Residence-35 (RS-35)
•
Dedication of half street and improvements for
Redberry
•
Design to meet drainage requirements
•
Buyer may utilize septic systems- Development
Agreement
•
Buyer may apply for rezoning
•
Must comply with Mesa 2050 General Plan
•
Must comply with Desert Uplands standards
•
Potential lot layout
Development
Requirements
Study Session
January 22, 2026
Attachment 2
Page 4 of 6
Notification of
sale
EASIBuy webpage created for Auction
City of Mesa Real Estate Webpage
Real Estate list of interested buyers notified
Site is posted with signs
Letters sent to surrounding Property Owners
Study Session
January 22, 2026
Attachment 2
Page 5 of 6
Discussion and
Direction
Sale of the Property
at 8130 E. Redberry
Questions
Study Session
January 22, 2026
Attachment 2
Page 6 of 6
City Auditor
Presentation to the Audit, Finance and Enterprise Committee
January 15, 2026
Joseph Lisitano, City Auditor
Study Session
January 22, 2026
Attachment 3
Page 1 of 21
DoIT – Remote Access Follow-up Review
Transportation – Street Maintenance Program Follow-up Review
Citywide – IGAs Cost Recovery Follow-up Review
Human Resources – Hiring and Recruitment Practices
City Attorney – VOCA Program
Reports Issued July 2025 – January 2026
Study Session
January 22, 2026
Attachment 3
Page 2 of 21
DoIT – Remote Access Follow-up Review
Report Date: 7/31/2025
A follow-up review to ensure action plans were successfully
implemented.
Study Session
January 22, 2026
Attachment 3
Page 3 of 21
DoIT – Remote Access Follow-up Review
Follow-up Review
4
What did
we find?
Status of recommendation from July 2024 report:
Develop and implement policies and procedures for
managing remote access VPN that address the
following:
o Roles and responsibilities of staff involved in VPN
management.
o The process for ensuring its VPN client is secure and
undergoes the required scheduled maintenance.
o The process for detecting and responding to VPN-related
issues, including establishing an incident response plan.
o Continuously reviewing and updating its policies and
procedures to ensure it appropriately addresses evolving
security threats and advances in VPN technology.
Implemented
Study Session
January 22, 2026
Attachment 3
Page 4 of 21
Transportation – Street Maintenance
Program Follow-up Review
Report Date: 8/21/2025
A follow-up review to ensure action plans were successfully
implemented.
Study Session
January 22, 2026
Attachment 3
Page 5 of 21
Transportation – Street Maintenance Program Follow-up Review
Follow-up Review
6
What did
we find?
Status of recommendations from March 2023 report:
Develop and implement policies and procedures to
address the following:
o Monitor third-party contractors to ensure it collects
required documentation (e.g., independent material test,
temperature gauge calibration, and citizen notifications).
o Retain documentation of inspections.
o Periodically review contracts to ensure terms and
conditions are still applicable.
Enforce or modify the terms and conditions of its
third-party contracts.
Implemented
Study Session
January 22, 2026
Attachment 3
Page 6 of 21
Transportation – Street Maintenance Program Follow-up Review
Follow-up Review
7
What did
we find?
Status of recommendations from March 2023 report:
Develop and implement policies and procedures to
address how City streets are prioritized for treatment,
such as:
o The forecasting process for identifying City streets that need
treatment and documenting criteria used.
o Retain documentation of the process and any adjustments.
o Review and approval of the streets selected for treatment.
o Periodic review of the process to ensure criteria is relevant
and appropriate.
Implemented
Study Session
January 22, 2026
Attachment 3
Page 7 of 21
Transportation – Street Maintenance Program Follow-up Review
Follow-up Review
8
What did
we find?
Status of recommendations from March 2023 report:
Develop and implement policies to address the
following:
o The process for performing pavement condition surveys,
including frequency and criteria.
o Retain documentation to support the pavement condition
data on record.
o Review pavement condition data entered into the
pavement management software to ensure it accurately
reflects the pavement condition.
Ensure user activity is logged in the department’s
pavement management software to prevent or detect
inappropriate changes to pavement condition data.
In Progress
Study Session
January 22, 2026
Attachment 3
Page 8 of 21
Transportation – Street Maintenance Program Follow-up Review
Follow-up Review
9
What did
we find?
Status of recommendations from March 2023 report:
Perform monitoring procedures to ensure that pavement
condition data provided by its third-party contractor is
accurate and reliable including:
o
Retain documentation of procedures performed to
demonstrate the pavement condition data was reviewed.
o
Verify the pavement condition data was properly uploaded into
the pavement management system.
o
Request documentation of the quality control process and
procedures performed.
Review its annual forecasting process, including the
criteria used to prioritize which streets receive pavement
treatment. In addition, review its budgeting process to
ensure funding is allocated equitably for projects
throughout the City.
In Progress
Study Session
January 22, 2026
Attachment 3
Page 9 of 21
Transportation – Street Maintenance Program Follow-up Review
Follow-up Review
10
Follow-up
• We will perform a second follow-up review
in approximately 1 year.
• We will remain engaged with the
department throughout the process to help
ensure successful implementation.
Study Session
January 22, 2026
Attachment 3
Page 10 of 21
Citywide – Intergovernmental Agreements
Cost Recovery Follow-up Review
Report Date: 1/6/2026
A follow-up review to ensure action plans were successfully
implemented.
Study Session
January 22, 2026
Attachment 3
Page 11 of 21
Citywide – Intergovernmental Agreements Cost Recovery Follow-up Review
Follow-up Review
12
What did
we find?
Status of recommendations from March 2025 report:
To comply with City Management Policy, departments
should develop and implement a process to ensure all
signed and executed IGAs are filed with Real Estate
Services.
To ensure costs are fully recovered, departments
should develop and implement policies and
procedures to address the following:
o The process for preparing invoices to ensure the proper
amount, including only reimbursable costs, was invoiced.
o The process for tracking payments to ensure all costs have
been fully recovered.
Implemented
Study Session
January 22, 2026
Attachment 3
Page 12 of 21
Human Resources – Hiring and Recruitment
Practices
Report Date: 1/6/2026
An audit to determine whether hiring and recruitment
practices are consistent with industry standards and are
sufficient to comply with applicable policies, statutes, and
other requirements.
Study Session
January 22, 2026
Attachment 3
Page 13 of 21
Human Resources – Hiring and Recruitment Practices
Follow-up Review
14
What did
we audit
and why?
•
Interviewed department personnel, performed walkthroughs
of the department’s online recruitment system and reviewed
policies and procedures.
•
Selected a sample of 40 job recruitments to determine
whether the department complied with its policies and
procedures.
•
Reviewed recruitment documentation to determine that
qualified candidates were selected.
•
Analyzed job requisition data to compare time-to-hire
metrics with industry standards.
•
Why? To determine whether the department’s hiring and
recruitment practices are consistent with industry standards
and comply with applicable policies, statutes, and other
requirements.
Study Session
January 22, 2026
Attachment 3
Page 14 of 21
Human Resources – Hiring and Recruitment Practices
Follow-up Review
15
What did
we find and
recommend?
Policies and procedures for the hiring and recruiting process
were not always followed.
Recommendation:
To ensure compliance with policies and procedures, HR should
perform the following:
o
Provide training to City departments of the requirements for
selecting board members.
o
Retain all interview and testing documentation in their
online recruitment system.
o
Require departments to provide documentation
demonstrating that they verified all job requirements.
Study Session
January 22, 2026
Attachment 3
Page 15 of 21
Human Resources – Hiring and Recruitment Practices
Follow-up Review
16
What did
we find and
recommend?
Policies and procedures for the hiring and recruiting process
were not always followed.
Recommendation:
To ensure the accuracy of the data entered into the online
recruitment system, HR should develop and implement
procedures to address the process for reviewing and properly
entering interview scores for candidates.
Study Session
January 22, 2026
Attachment 3
Page 16 of 21
Human Resources – Hiring and Recruitment Practices
Follow-up Review
17
Response and
Follow-up
• Management agrees with the recommendations
and is implementing a corrective action plan.
• We will remain engaged with the department
throughout the process to help ensure successful
implementation.
• We will perform a follow-up review in
approximately 1 year.
Study Session
January 22, 2026
Attachment 3
Page 17 of 21
City Attorney – VOCA Program
Report Date: 1/6/2026
An audit to determine whether effective controls are in
place to properly administer the Victims of Crime Act Crime
Victim Assistance Program in accordance with applicable
policies, statutes, and other requirements.
Study Session
January 22, 2026
Attachment 3
Page 18 of 21
City Attorney – VOCA Program
Follow-up Review
19
What did
we audit
and why?
• Interviewed the Victim Services Administrator and
reviewed policies and procedures to gain an
understanding of the program.
• Reviewed DPS and federal grant requirements to
determine the requirements of the program.
• Tested a sample of expenditures to ensure costs were
allowable.
• Tested financial and programmatic reports to ensure
they were complete, accurate, and adequately
supported
• Why? To ensure effective controls were in place and the
department complied with the program requirements.
Study Session
January 22, 2026
Attachment 3
Page 19 of 21
City Attorney – VOCA Program-up Review
20
What did
we find and
recommend?
In our opinion, effective controls are in place to ensure that
the department administers the program in accordance with
applicable policies, statutes, and other requirements.
Study Session
January 22, 2026
Attachment 3
Page 20 of 21
Questions?
Study Session
January 22, 2026
Attachment 3
Page 21 of 21