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City Council Report Date: March 9, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Three-Year Term Use of a Cooperative Contract for Pavement Management Services for the Transportation Department (Citywide) Recommendation Council is requested to approve the award as recommended. The Transportation Department and Procurement Services recommend authorizing the purchase using the Houston – Galveston Area Council (HGACBuy) cooperative contract with Roadway Asset Services, LLC, in amounts not to exceed $173,200 for Year 1, $87,450 for Year 2, and $156,950 for Year 3, based on estimated requirements. Background / Discussion The Transportation Department is leveraging advancements in pavement management technology and software to transition to a more robust system for data collection, analysis, and decision making. Advancements in data collection, including mobile survey vans, combined with enhanced processing software and modeling capabilities, allow for more accurate preservation strategies that incorporate budget and advanced logic trees. These improvements will enable Transportation to establish long-term forecasting projections and the flexibility to adjust them depending on the need, budget, and direction of the City. This contract provides a full-service pavement and assessment management consultant to collect pavement performance data using laser-based automated technologies to determine the Pavement Condition Index (PCI). The data will be analyzed using a Budget Optimization Street Selector (BOSS) system, a third-party pavement management software. The resulting PCI assessment will support annual forecasting treatments for pavement preservation and the street overlay program. The contract includes pavement condition assessments for residential, arterial and collector roadways, as well as the implementation fee and annual web license fees for the BOSS system. Year 1 covers approximately 902 miles (single pass on residential/local roads); Year 2 covers approximately 416 miles (two-directional testing on collector roads); and Year 3 covers approximately 972 miles (two-directional testing on arterial roads). This system was approved by the Mesa Technical Steering Committee. The HGACBuy cooperative contract has been competitively bid and meets the City’s procurement 2 requirements. Utilizing the HGACBuy contract allows the City to receive competitive rates based on a formally solicited agreement. The City believes the pricing is fair and reasonable and soliciting for these products and services would not result in the City receiving more favorable pricing or terms. Purchase Information Action: Award Procurement Type: Cooperative Contract Use Contract Number: 2026085 Contracting Agency/Contract Number: HGACBuy/HP08-25 Local Consideration: Policy did not apply to this procurement method Initial Contract Term: 2/23/2026 – 7/31/2029 Possible Renewals: None Funding Source: Transportation Department operating budget through Local Street Sales Tax (LSST) or Highway User Revenue Fund (HURF)