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City Council Report Date: February 23, 2026 To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director Kristy Garcia, Procurement Administrator Subject: Use of a Cooperative Contract for the Purchase of 165 Panasonic Toughbook Computers (Replacements) for the Department of Innovation and Technology (Citywide) Recommendation Council is requested to approve the award as recommended. The Department of Innovation and Technology and Procurement Services recommend authorizing the purchase using the State of Arizona cooperative contract with Mobile Concepts Technology, in an amount not to exceed $737,700, based on estimated requirements. Background / Discussion This contract will be used to purchase Panasonic Toughbook computers for the Mesa Fire and Medical Department and Mesa Police Department as part of their scheduled cycle replacement. The Police Department uses Toughbooks in their patrol vehicles and the Fire and Medical Department uses them in their fire apparatus for dispatching and incident response. These devices are specifically engineered for rugged field conditions – capable of withstanding vehicle mounting, vibration, heat, and occasional drops – making them more reliable than standard laptops in safety and field environments. The City last used its Information Technology Solution Products and Services contract (Contract No. 2024056) to purchase Panasonic Toughbook devices. We have found that through the State contract, Mobile Concepts Technology can provide Panasonic devices at approximately $400 less per unit than the price available through the previously existing contract. Based on this year’s projected device quantities, that results in a total savings of approximately $66,000.00. This request does not increase the budget or scope of the Cycle Replacement project. The State of Arizona cooperative contract has been competitively solicited and meets the City’s procurement requirements. Leveraging this state contract allows the City to receive competitive rates based on a formally solicited agreement. The City believes the pricing is fair and reasonable and soliciting for these products would not result in the City receiving more favorable pricing or terms. 2 Purchase Information Action: Award Procurement Type: Cooperative Contract Use Contract Number: 2026094 Contracting Agency/Contract Number: State of Arizona/CTR068894 Local Consideration: Policy did not apply to this procurement method Initial Contract Term: 2/23/2026 – 6/30/2026 Possible Renewals: None Funding Source: Department of Innovation and Technology Life Cycle Fund AWARD RECOMMENDATION Quantity (101) Panasonic Toughbooks for MFMD Qty Item Unit Price Total Price 101 Win11 Pro Panasonic Toughbook $3,198.95 $323,093.95 101 Protection Plus Warranty (3 Years) $265.95 $26,860.95 25 Premium Emissive Keyboard $572.79 $14,319.75 101 Tablet Vehicle Dock $813.23 $82,136.23 101 Tilt Swivel Motion Device $57.60 $5,817.60 101 Universal Heavy-Duty Tall Adapter Plate $61.20 $6,181.20 101 Handle Assembly Kit $9.75 $984.75 Mesa Fire and Medical Department Total: $459,394.43 AWARD RECOMMENDATION Quantity (64) Panasonic Toughbooks for Mesa PD Qty Item Unit Price Total Price 64 Win11 Pro Panasonic Toughbook $3,198.95 $204,732.80 64 Protection Plus Warranty (3 Years) $265.95 $17,020.80 Mesa Police Department Total: $221,753.60 Estimated Sales Tax @ 8.3%: $56,535.31 Combined Total: $737,683.34